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HomeMy WebLinkAboutMinutes - 2013.01.30 - 36695 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, BLDG. 12E, PONTIAC, MICHIGAN 48341-0475 Telephone: (248) 858-0100 FAX: (248) 858-1572 HUMAN RESOURCES COMMITTEE January 30, 2013 The meeting was called to order by Chairperson Scott at 1:30 p.m. in Committee Room A of the Courthouse Auditorium Wing, County Service Center in Pontiac, Michigan. HUMAN RESOURCES COMMITTEE MEMBERS PRESENT: John A. Scott, Bob Hoffman, Mattie Hatchett, Thomas F. Middleton, Jim Runestad, Philip Weipert, Janet Jackson HUMAN RESOURCES COMMITTEE MEMBERS ABSENT: None. OTHERS PRESENT: Human Resources Nancy Scarlet, Director Jennifer Hain, Manager Karen Jones, Manager Lori Motyka, Supervisor Dawn Hunt, Wellness Coordinator Board of Commissioners Jim Ver Ploeg, Administrative Director Sheryl Mitchell, Sr. Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Jackson moved to approve the minutes of January 16, 2013 as printed. Supported by Hoffman. Motion carried on a voice vote. PUBLIC COMMENT None. 1. APPOINTMENTS TO THE JOB EVALUATION REVIEW PANEL The Job Evaluation Review Panel was established by MR #95068 to hear appeals of quarterly recommendations on salary grade reviews conducted under Merit Rule 2 by Human Resources. The Panel consists of five members, including two members and one alternative appointed by the Board of Commissioner and one member and one alternate each appointed by the following: the Chief Circuit Judge, the County Executive, the other elected officials. The Human Resources Committee will report its recommendation to the General Government Committee which will then report a final recommendation to the Board of Commissioners. Letters of appointment have been received from the County Executive – appointing Gerald Poisson, with Judith Cunningham as John A. Scott Chairperson Bob Hoffman Majority Vice-Chair Mattie Hatchett Minority Vice-Chair Thomas F. Middleton Jim Runestad Philip J. Weipert Janet Jackson Human Resources Committee Page 2 January 30, 2013 alternate, the Chief Circuit Judge – appointing Kevin Oeffner with Rebecca Schnelz as the alternate and HR has received a verbal agreement from the County Clerk/Treasurer/Prosecuting Attorney/Sheriff/Water Resources Commissioner for their appointment of Jim VanLeuven as their member with Undersheriff Michael McCabe as the alternate. Middleton moved to report to the General Government Committee to recommend that Commissioners Mattie McKinney Hatchett and Jim Runestad be appointed as members and Janet Jackson be appointed as alternate to the Job Evaluation Panel for a two-year term of January 1, 2013 – December 31, 2014. Supported by Hoffman. Motion carried unanimously on a roll call vote with Runestad absent. 2. HUMAN RESOURCES DEPARTMENT – EXTENSION OF MERIT SYSTEM ELIGIBILITY LISTS Human Resources is requesting committee action to extend for a period of six months the Merit System eligibility lists for nine (9) classifications as identified in the memo. This action is required by Section VI- H-1 of the Merit System Resolution. These lists remain in effect for six months, unless exhausted or superseded by a new eligible list for that classification or extended for another six months by the HR Committee. The County’s job postings are up at Michigan Works but the County does not share application information because of privacy issues. The County also advises several hundred agencies to check its website to see what job openings are available. Hoffman moved to authorize extension of the Merit System Eligibility Lists for nine classifications. Supported by Runestad. Motion carried unanimously on a roll call vote. 3. OAKFIT WELLNESS UPDATE - 2012 Ms. Scarlet summarized the Oakfit Wellness Update – 2012 (through September 2012). The program is entering its 7th year of health screenings for employee biometric results. This is the largest portion of the program from a budgetary prospective. There are also many other programs employees may participate in which are outlined in the report and available online to consider. Employees who participate in the screening qualify for a $100 incentive and they can also participate through their primary physician. The health screening information is kept confidential but is sent to the County’s third -party vendor Summit Health to compile aggregate data. Participation for 2012 was just below 60%but when combined with Blue Cross data to include those who participated through their primary physician the rate is about 75%. There has been a positive trend in the reduction of screenings that have triggered immediate risk referrals to an employee’s primary physician. Prior to program inception in 2007 the county’s health care costs were rising about 9% a year. Data shows that since that time the county’s health care costs have leveled off and remained relatively flat. The County is self-insured and pays actual costs, not premiums, so it is beneficial to have a healthy workforce. HR is reviewing participation rates with the Electeds to come up with additional ways to increase participation. Non-eligible part-time employees (PTNEs) expressed interest in participating in the program. The screenings had been opened up to dependents and retirees and the response was not huge so the County is dropping this group and will now offer free screenings to the first 500 PTNEs who sign up. Goals for 2012 were slightly higher than outcomes but HR will refine its goals and continue to make sure the County does not lose ground in results and in offering programs to improve employee health. Cost and location issues will be considered as well. Human Resources Committee Page 2 January 30, 2013 In 2011 the County was approached by Medical Network One to ask if employees could voluntarily serve as test subjects free of charge in a Diabetes Self-Management pilot program in conjunction with Blue Cross. Results have been favorable and MNO is continuing to follow-up with participants. This information is not entered into the County’s wellness models but diabetes education information is available to employees on line. HR will look into whether diabetes data is included in the information it receives from its health care providers. Jackson moved to receive and file the Oakfit Wellness Update – 2012. Supported by Runestad. Motion carried on a voice vote. CONSENT AGENDA/COMMUNICATIONS A. Position Change Summary Middleton moved to receive and file the communications. Supported by Weipert. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Chairperson Scott advised the committee that if there are only one or two regular agenda items that require action to go to the Board, the regular meeting may be canceled and re-scheduled to a time immediately prior to a Board meeting. There being no other business to come before the Committee, the meeting was adjourned at 2:08 p.m. _______________________________________ __________________________________ Helen Hanger, Sr. Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.