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HomeMy WebLinkAboutMinutes - 2013.02.25 - 36697CHRISTINE LONG Chairperson KATHY CRAWFORD Vice Chairperson MARCIA GERSHENSON Minority Vice Chairperson February 25, 2013 Chairperson Long called the meeting of the General Government Committee to order a t 9:30 a.m. in Committee Room A of the Commissioners’ Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Christine Long, Kathy Crawford, Marcia Gershenson, Bob Gosselin, Jeff Matis , Bob Hoffman, Michael Spisz, Mattie Hatchett, Nancy Quarles COMMITTEE MEMBERS ABSENT : None OTHERS PRESENT HEALTH AND HUMAN SERVICES George Miller, Director HEALTH Kathy Forzley, Manager HOMELAND SECURITY Ted Quisenberry, Manager Sara Stoddard, Chief OAKLAND LIVINGSTON HUMAN SERVICE Ron Borngesser, CEO AGENCY BOARD OF COMMISSIONERS Jim Ver Ploeg, Administrative Director Sheryl Mitchell, Senior Analyst Tracy Stolzenfeld, Committee Coordinator Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Gosselin moved approval of the minutes of January 23, 2013 as printed. Supported by Quarles. Motion carried on a voice vote. PUBLIC COMMENT Mr. Ver Ploeg introduced Ms. Stolzenfeld as the new member of the Board of Commissioners’ staff who would be handling the Public Services and Human Resources Committees beginning in March. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, BLDG 12E, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 GENERAL GOVERNMENT COMMITTEE Bob Gosselin Jeff Matis Bob Hoffman Michael Spisz Mattie Hatchett Nancy Quarles GENERAL GOVERNMENT COMMITTEE Page 2 February 25, 2013 APPROVAL OF THE AGENDA Matis moved approval of the agenda with the addition to the Communications as item C of a memo dated February 19, 2013 Re: Update on Webcasting Services. Supported by Quarles. Motion to approve the agenda as amended carried on a voice vote. REGULAR AGENDA 1. DEPARTMENT OF HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – MEMORANDUM OF AGREEMENT WITH FEDERAL EMERGENCY MANAGEMENT AGENCY INTEGRATED PUBLIC ALERT AND WARNING SYSTEM (IPAWS) PROGRAM MANAGEMENT OFFICE Homeland Security is requesting authorization to enter into a Memorandum of Agreement with the Federal Emergency Management Agency to provide public emergency alert messages following protocols and guidelines outlined in the agreement. Alerts will include both federal and state messages and will also be available for use by local units when there is a need to reach out regarding public safety. Alerts will be available via phone lines, cell phones, text messages, the National Weather Service, bill boards, etc. Gosselin moved to recommend approval of the attached suggested resolution . Supported by Spisz. Motion carried unanimously on a roll call vote. 2. DEPARTMENT OF HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – MEMORANDUM OF UNDERSTANDING WITH THE SOUTHEASTERN MICHIGAN REGIONAL CHAPTER OF THE AMERICAN RED CROSS Homeland Security is requesting authorization to enter into a Memorandu m of Understanding with the Southeastern Michigan Regional Chapter of the American Red Cross (Red Cross) to ensure timely and collaborative response efforts in times of emergency when mass care may be necessary. If one of the County’s local units is in ne ed of assistance, Homeland Security would act as the intermediary between that community and the Red Cross. Spisz moved to recommend approval of the attached suggested resolution . Supported by Matis. Motion carried unanimously on a roll call vote . 3. DEPARTMENT OF HEALTH AND HUMAN SERVICES – HEALTH DIVISION – FISCAL YEAR 2012/2013 MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY (MDEQ) REIMBURSEMENT AGREEMENT ACCEPTANCE The Health Division is requesting acceptance of a Michigan Department of Environmental Quality Reimbursement Agreement for a potential amount of $224,406 for Fiscal Year 2013 to provide services related to Non -Community – Type II Water Supply, Long -Term Drinking Water Monitoring, Public Swimming Pool Inspections, Septage Waste and Campgroun d Inspection. Approval of the agreement is predicated upon execution of the Agreement and Addendum A to the Agreement. GENERAL GOVERNMENT COMMITTEE Page 3 February 25, 2013 Spisz moved to receive and file. Supported by Crawford. Motion carried unanimously on a roll call vote. 4. DEPARTMENT OF HEALTH AND HUMAN SERVICES – HEALTH DIVISION – PUBLIC HEALTH UPDATE Ms. Forzley distributed and reviewed the Commissioners Update: Public Health Oakland “Special Points of Interest.” The Oakland County Health Division (OCHD) has given nearly 26,000 flu sho ts this season. Flu activity rose in January, resulting in increased demand for flu vaccinations and the release of the OCHD’s Strategic National Stockpile cache of antiviral medications to assist hospitals and pharmacies that were running out of these medicatio ns. The OCHD continued a strong media presence to get the word out on flu vaccinations and to deliver a strong message that even if you do not want to protect yourself, get the vaccine to protect those around you, especially those who may have weaker immu ne systems and therefore may have a worse response to the virus, including young children and the elderly . On January 21 the OCHD was recognized in Lansing by the Michigan Department of Community Health as one of the few Michigan counties to participa te in and receive a “4 x 4 Health & Wellness” grant in launching the MI Healthier Tomorrow state -wide campaign to improve your health. This campaign includes taking a pledge to lose 10% of your body weight. Ms. Forzley indicated that she is participating in the pledge, has lost 4%, and her progress can be followed on Facebook. January 31 a Long-term care symposium was held at the Executive Office with personnel from over 40 nursing homes and assisted living facilities participating. Excellent feedback w as received and has resulted in new members to the OCHD’s long-term care partnership. Oakland County is the only Health Division taking on long -term care partnering in Michigan. In February the OCHD kicked off West Nile Virus training for the County’s local units. Training was done one month earlier than in the previous year because last year March was the first month in which mosquito activity was seen . In the five most urban areas in Michigan, Oakland County had the lowest rate of incidents and was the only one that did not have a death so it is important to stay diligent and continue the prevention message. January 23 the OCHD facilitated Healthy Oakland Partnership (HOP) coordinated Oakland County Farmers’ Market Food Assistance Training to market managers in providing food assistance programs and accepting EBT cards to expand utilization of the markets . Seven markets participated. In March the OCHD will hold food safety training for markets that will include a review of the Cottage Food Law which allows for foods to be made at home and sold elsewhere. It is not too late for any market to contact the OCHD to receive training and apply to become a certified EBT vendor. The County Farmers’ Market is in the process of becoming such a vendor. The OCHD is launching a Public Health Speakers Team program in recognition of the large number of people in the community that want OCHD provided information. OCHD is developing a core of cross-trained people experienced to speak to the public on over 100 publi c health topics, including the OCHD’s 30 programs . The on-line registration system that allows you to choose what topics you are interested in and dates/times you would like OCHD Speakers to come out. T he information goes to central access for OCHD staff to get with you. Committee members were given copies of the informational piece on this program as well as the OCHD Services Directory. Commissioner Crawford indicated that there was a push among fire departments to do home inspections and asked if this could be researched and possibly added to the Nurse on Call program. GENERAL GOVERNMENT COMMITTEE Page 4 February 25, 2013 Ms. Forzley explained that the Nurse on Call (NOC) program is considered an OCHD general access point. The kinds of calls that come in to NOC are tracked and entered into a databa se to look at trends. Ms. Forzley indicated that she would check but believed that the number one request was for assistance to access health care. Michigan was one of only five states that received a grant to participate in the H BV serology project for women and OCHD was the only health jurisdiction that participated. The goal was to enhance testing of pregnant women enrolled in the program to determine if there is a correlation between high amounts of HB virus in the bloodstream and effectiveness of tre atment started immediately after exposure. OCHD has not yet received a final report from the CDC. Smarter Lunchroom Strategies (SLS) – with facilitation by OCHD Public Health Educator and OCHD facilitated HOP coalition the Waterford School District was awarded $4,000 in mini-grants to implement SLS in four elementary schools. Studies have shown that simple changes such as putting out signs saying “fresh fruit” and moving fruit, vegetables and salads forward and sugared and flavored drinks to the back of the racks makes a difference. The program takes into account different cultural preferences. OCHD and the HOP Coalition will work with any school district wishing to apply for the Smart Lunch program. The Count Your Steps Program is in its 10th year with 3rd and 4th Graders and will be held April 8 – May 5. The Number of steps logged will be reported back. The Stay Connected card containing OCHD’s Facebook, Website and Nurse on Call web links and phone numbers was distributed. You can subscribe online for public health updates. Information on vaccine updates is available on line. Information on senior programs is woven throughout the service directory and you can contact NOC for assistance. A nurse is working with the Senior Advisory Committee and this last year a symposium was held for senior centers that included other partner agencies and county departments, including the Area Agency on Aging 1 -B (AAA1-B). Mr. Miller indicated that the OCHD is connecting many seniors through its NOC program to the AAA 1-B which receives county and federal funding and provides many senior services . He indicated that the County is working to show that Oakland County is a place where seniors want to live. Ms. Forzley responded to reports on the flu vaccine not being as effective as thought and indicated that she has never seen a full report on how the effectiveness rate is arrived at . There is always a question as to the effectiveness rate and she has not seen or read anything indicating that it is different than any other year. There are a lot of strains not in the shot and she has heard from people who had the flu and the strain was not one of those contained in the shot . Again, as we age and develop health problems, our immune system does not respond as wel l but getting the shot still provides some protection and may mean you will not get it as badly. Spisz moved to receive and file. Supported by Matis. Motion carried on a voice vote. 5. DEPARTMENT OF HEALTH AND HUMAN SERVICES – RODENT ANALYSIS UPDATE Mr. Miller explained that MR #12216 was introduced by Commissioner Woodward to implement a rodent abolition and termination program for Oakland County communities in response to his concerns about increased rodent activity in some areas. Surveys were sen t out to the 18 most densely populated communities, all located in the south end of the County, to ask whether they GENERAL GOVERNMENT COMMITTEE Page 5 February 25, 2013 were receiving calls on this problem, the number of calls and if there was a significant increase in the calls, what enforcement they had an d what they were doing to educate their communities to solve the problem. Once the communities are better educated on the issue they can start policing the problem and if necessary have their enforcement officers pursue the matter. Ms. Forzley reviewed the survey results with the committee. She explained that the OCHD’s sanitarians are assigned to and communicate with each community. The sanitarians conduct restaurant inspections daily and this includes pest control evaluation. If the facility has a pest control operator they will work closely with them and if necessary will provide education on site to make sure that their report is comprehensive . Sanitarians will inspect all waste storage management places, alleys, etc. and if they do not believe t hat they are emptying these often enough and it is creating a problem they will work with waste management companies to have it stepped up. The sanitarians will educate businesses on how to properly break down boxes and crates and to use recycling bins to save money and reduce rodent attraction. OCHD will conduct food service management courses, teaching integrated pest management , and respond to every complaint. The OCHD data base shows that less than 20 rodent complaints were made directly to OCHD offices. OCHD works closely with code enforcement officers to provide education materials and has information on this topic on its website and available through social media and libraries and OCHD will respond to requests for more information as needed. The most important thing is education and getting out the message. If one party is ignoring their problem, the neighborhood can apply pressure to get them to address it. Commissioner Long requested a copy of the statistical information be provided for the rec ord. Spisz moved to receive and file. Supported by Gosselin. Motion carried on a voice vote. 6. BOARD OF COMMISSIONERS – ACCEPTANCE OF COAST2COAST RX CARD COUNTY MARKETING AGREEMENT The resolution would approve an agreement with Financial Marketing Concepts, Inc. (FMC) for a one-year term to authorize County participation in FMC’s Coast2Coast discount prescription card program on behalf of County residents at no cost to the County and will pay the County a royalty based on the use thereof. For each prescription purchased through a participating pharmacy that FMC receives compensation for the County will receive $1.25. The County will approve the card design and FMC will print and distribute the cards at their cost. Cards will be distributed to participating pharmacies in the county and other governmental offices as designated by the County (libraries, health departments, etc.) FMC will handle administration , create a private label website for the County to link to from its website for residents to access for participation and provide monthly usage reports by assigning a unique group Code to the County for its cards for tracking purposes. User information will not be used for any purpose other t han as necessary to process prescriptions. This agreement will automatically renew every year for a one -year term unless the County gives FMC thirty days written notice to terminate or unless terminated by default. FMC’s 2011 annual discounts for its cardholder base were 55%, with discounts ranging from a fe w percent up to 95%. Over 24% of the national prescription fills have savings of over 70%. Commissioner Gershenson asked that Mr. Ver Ploeg report to the committee 2 months prior to the automatic one year renewal on where the royalties were being budgeted for and what they would be spent on. She asked if they could receive monthly statistical information on the program. Commissioner Hatchett asked to have a written legal opinion on whether it is legal for the County to GENERAL GOVERNMENT COMMITTEE Page 6 February 25, 2013 receive a $1.25 royalty on each prescription. She also asked if the report requested by Commissioner Gershenson could include proo f that this is a better program, that citizens got the better deal and that the $1.25 is not cutting back on savings to citizens. Commissioner Spisz asked if the County’s local units could link to the County’s website to share this information with its citizens. Mr. Ver Ploeg reported that the Prescription Drug Subcommittee would be meeting on Thursday to discuss with Management and Budget how the funds will move from the Board of Commissioners ’ budget to the General Fund budget and for what program. A written opinion previously provided by Corporation Counsel regarding acceptance of the royalties will be shared with commissioners. Other county communities can link to the County’s website for this program and FMC will be delivering cards to the Board of Commissioners’ office for commissioners to distribute. Commissioners were provided with monthly statistical information for the previous NACo program and FMC will be asked to provide this information as well. Commissioner Crawford, a member of the Subcommittee, explained that they had discussed providing this $1.25 savings to the customer but it was clear that the customers would be getting the best rate regardless. FMC cannot change its program to credit the royalty towards prescription costs but commissioners can designate it for a specific program – e.g. health related. Crawford moved to recommend approval of the attached suggested resolution . Supported by Quarles. Motion carried unanimously on a roll call vote . 7. BOARD OF COMMISSIONERS – APPOINTMENTS TO THE JOB EVALUATION REVIEW PANEL Pursuant to MR #95068 the Human Resources Committee must recommend to the General Government Committee (GG) appointment of two of its members to serve on the Job Evaluation Review Panel and one to serve as alternate . The GG Committee must th en review that recommendation and report its own recommendation to the Board of Commissioners. HR has recommended that Commiss ioners Hatchett and Runestad be appointed as members, with Commissioner Jackson to serve as the alternate. Hoffman moved to report to recommend that Commissioners Mattie McKinney Hatchett and Jim Runestad be appointed as members to the Job Evaluation Revi ew Panel and that Commissioner Janet Jackson be appointed to serve as the alternate. Supported by Matis. Motion carried unanimously on a roll call vote. 8. BOARD OF COMMISSIONERS – COMMUNITY MENTAL HEALTH AUTHORITY BOARD APPOINTMENTS As of March 31, 2013 the terms of four members of the Community Mental Health Authority Board (CMHA Board) will expire. All four incumbents have re -applied. Matis moved to report to recommend the following four appointments to the Community Mental Health Authority Board for a three-year term of April 1, 2013 – March 31, 2016: Bettye Arrington (Working Involvement with Mental Health Services) GENERAL GOVERNMENT COMMITTEE Page 7 February 25, 2013 Lois Shulman (General Public) Malkia Maisha Newman (Primary Consumer) Judith Summers (Secondary Consumer) Supported by Gershenson. Motion carried unanimously on a roll call vote. Mr. John Bowker, also a member of the CMHA Board and serving under the designation of “Agencies and Occupations Having a Working Involvement with Mental Health Services ”, has submitted his letter of resignation effective May 31, 2013. Spisz moved that the Board of Commissioners’ accept applications for the CMHA Board designation of “Agencies and Occupations Having a Working Involvement with Mental Health Services” through March 31, 2013. Su pported by Gershenson. Motion carried on a voice vote. COMMUNICATIONS A. John Bowker – Letter of Resignation from Community Mental Health Authority B. MI Dept. of Human Services-Oakland County Board Minutes – 12/10/12 C. Memorandum Dated 2/10/2013 from Webcasting Sub-Committee and Jeff Matis, Chair – Update on Webcasting Services Commissioner Matis explained that the adopted resolution authorizing the one -year contract with SoundQue required that the Webcasting Subcommittee meet at least twice durin g the term of the contract to review the performance and qualit y of the service and receive feedback and statistics on viewership. The Subcommittee will meet on March 21, 2013 to review this information and develop a recommendation to the GG Committee on future webcasting needs. Hoffman moved to receive and file the communications. Supported by Gosselin. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committee, the meeting was adjourned at 10:46 a.m. ______________________________ ________________________________ Helen A. Hanger Jim Ver Ploeg Sr. Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.