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HomeMy WebLinkAboutMinutes - 2013.04.08 - 36707CHRISTINE LONG Chairperson KATHY CRAWFORD Vice Chairperson MARCIA GERSHENSON Minority Vice Chairperson April 8, 2013 Chairperson Long called the meeting of the General Government Committee to order at 9:30 a.m. in Committee Room A of the Commissioners’ Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Christine Long, Kathy Crawford , Bob Gosselin, Jeff Matis, Bob Hoffman, Michael Spisz, Mattie Hatchett COMMITTEE MEMBERS ABSENT WITH NOTICE: Marcia Gershenson, Nancy Quarles OTHERS PRESENT CLERK/REGISTER OF DEEDS Lisa Brown, Clerk/Register Ron Crank, Plat Engineer OAKLAND LIVINGSTON HUMAN SERVICE Ron Borngesser, CEO AGENCY BOARD OF COMMISSIONERS Sheryl Mitchell, Senior Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Spisz moved approval of the minutes of March 21, 2013 as printed. Supported by Crawford. Motion carried on a voice vote. PUBLIC COMMENT None. APPROVAL OF THE AGENDA Spisz moved approval of the agenda as printed. Supported by Crawford. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, BLDG 12E, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 GENERAL GOVERNMENT COMMITTEE Bob Gosselin Jeff Matis Bob Hoffman Michael Spisz Mattie Hatchett Nancy Quarles GENERAL GOVERNMENT COMMITTEE Page 2 April 8, 2013 REGULAR AGENDA 1. CLERK/REGISTER OF DEEDS – 2013 SURVEY AND REMONUMENTATION GRANT ACCEPTANCE The Clerk/Register of Deeds is requesting authorization to accept an Assistance for Survey, Monumentation and Remonumentation Grant for the period of January 1, 2013 through December 31, 2013 in the amount of $339,282. The grant will provide partial reimbursement for one cu rrent full-time eligible Plat & Boundary Review Specialist position in charge of monitoring and administrative matters for the program. Since inception of the program 20 years ago 4,136 corners have been remonumented and 64 are currently being remonumente d. Hoffman moved to recommend approval of the attached suggested resolution . Supported by Spisz. Motion carried unanimously on a roll call vote with Gershenson, Hatchett and Quarles absent. 2. DEPARTMENT OF HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – PERFORMANCE GRANT AGREEMENT FOR FISCAL YEAR 2011 FUNDING AMENDMENT Homeland Security is requesting authorization to accept federal pass-through FY 2011 Emergency Management Preparedness Supplemental Grant funding of $17,457 from the State of M ichigan. Funds will be used to reimburse a portion of salaries and requires no County match. The original grant award of $51,656 was received under MR #11234. Hoffman moved to recommend approval of the attached suggested resolution . Supported by Crawford. Motion carried unanimously on a roll call vote with Gershenson, Hatchett and Quarles absent. 3a. WEBCASTING AD HOC COMMITTEE – RECOMMENDATION TO EXTEND THE SOUNDQUE CONTRACT FOR A ONE -YEAR PERIOD Commissioner Matis explained that MR #12034 authorized a one-year contract with SoundQue and continuation of the Webcasting Ad Hoc Committee to review SoundQue’s performance and service under the contract and to report back to the GG committee with a recommendation of whether to renew the contract or to seek bids. The Committee met March 21, 2013 to complete its review and unanimously voted to recommend a one -year extension of the contract. SoundQue has provided monthly statistical data clearly show ing viewership . There have not been any major problems and things are going well and getting better. SoundQue’s original bid included a discount in the second and third years if the contract were renewed and the Ad Hoc Committee felt that this was an important aspect to consider as these savings could be used for additional services if desired . Commissioner Long asked for additional monthly viewership statistics , by meeting if possible, prior to Finance Committee review. Commissioner Spisz agreed that tracking viewership trends would be helpful in review of the contract. He suggested the Board obtain a list of cable companies utilized by each community and send a letter to each community to find out which are interested in getting DVDs of the meetings. GENERAL GOVERNMENT COMMITTEE Page 3 April 8, 2013 Commissioner Matis reported that the Oakland Press h as put a link to the broadcasts on their homepage and this has increased hits. When webcasting was originally considered press releases were sent out and commissioners contacted their communities. The cost of making DVDs of each meeting for each community would be costly but could be balanced with the discount. Some communities are interested in accessing the digital feed and this will be reviewed with SoundQue. Commissioner Spisz stated that everything is going digital and DVDs would not be long term. Commissioner Hatchett indicated that she would be talking to Pontiac’s cablecasting liaison to see if they were interested and would refer that person over to Mr. Matis for assistance. Commissioner Crawford reminded committee members to speak directly i nto the table mics during the meetings. Commissioner Hoffman asked that their questions be responded to prior to acting on the resolution. Matis moved to accept the report of the Webcasting Ad Hoc Committee. Supported by Crawford. Motion carried unanimously on a roll call vote with Gershenson and Quarles absent . 3b. BOARD OF COMMISSIONERS – RECOMMENDATION TO EXTEND THE SOUNDQUE CONTRACT FOR A ONE-YEAR PERIOD The resolution would authorize a one -year extension of the contract authorized by MR 12034 wi th SoundQue for webcasting services, which includes live streaming and archiving of Board of Commissioners’ and committee meetings. Matis moved to recommend approval of the attached suggested resolution . Supported by Crawford. Spisz moved to postpone ac tion on the resolution until April 22 so that staff could provide additional information in response to questions from the committee members. Motion carried on a voice vote. 4. BOARD OF COMMISSIONERS – OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY As a result of the resignation of John Bowker, effective May 31, 2013, the Committee opened the application process through March 31, 2013. Four applications were received to fill the same designation that Mr. Bowker held on the CMH Board, that of “agency or occupation having a working involvement with the Oakland County Community Mental Health Authority.” Hoffman moved that interviews with the four applicants be scheduled for May 13. Supported by Spisz. Motion carried on a voice vote. 5. BOARD OF COMMISSIONERS – MICHIGAN DEPARTMENT OF HUMAN SERVICES - OAKLAND COUNTY DHS AGENCY BOARD GENERAL GOVERNMENT COMMITTEE Page 4 April 8, 2013 As a result of the resignation of Mary Ann Jerge from the Michigan Department of Human Services- Oakland County DHS Agency Board effective March 1, 2013, the Committee o pened up the application process until further notice. Two applications have been received to date. Spisz moved that interviews with the two applicants be scheduled for May 13. Supported by Matis. Motion carried on a voice vote. 6. BOARD OF COMMISSIONERS – FRIEND OF THE COURT CITIZENS ADVISORY COMMITTEE The Friend of the Court Citizens Advisory Committee (FOCCAC) seat designation of “Family Law Practice Attorney” is currently filled by Henry Gor nbein, whose term will expire on June 30, 2013. Mr. Gornbein is eligible to serve a second term and has submitted his application. Chairperson Long indicated that she had spoken to Mr. Ettenson, Chair man of the FOCCAC, who indicated that the current membership is working very well together. Spisz moved to report to recommend that Henry Gornbein be appointed to the Friend of the Court Citizens Advisory Committee for a three -year term beginning July 1, 2013 and ending June 30, 2016. Supported by Hatchett . Motion carried unanimously on a roll call vote with Gershenson and Quarles absent . COMMUNICATIONS A. MI Dept. of Human Services-Oakland County Board Minutes – 1/22/13 B. Health and Human Services – Health Division 2013 Creating a Model for Southeast Michigan: The Pontiac Health Initiative Grant Applica tion C. Area Agency on Aging – Quarterly Update 7/01/12 – 9/01/12 Spisz moved to receive and file the communications. Supported by Hoffman. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT The April 22 meeting will be held in the Auditorium so that students attending Youth in Government Day activities can observe the meeting. There being no other business to come before the committee, the meeting was adjourned at 10:05 a.m. ______________________________ ________________________________ Helen A. Hanger Jim Ver Ploeg Sr. Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.