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HomeMy WebLinkAboutMinutes - 2013.04.09 - 36708 April 9, 2013 Chairperson Runestad called the meeting to order at 9:32 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Jim Runestad, Robert Gosselin, Gary McGillivray, Mike Bosnic, Bill Dwyer, Philip Weipert, Marcia Gershenson, David Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: ECONOMIC DEVELOPMENT & COMM. AFFAIRS Irene Spanos, Director Dan Hunter, Deputy Director Bret Rasegan, Supervisor Brad Hansen, Business Development Rep. FACILITIES MANAGEMENT Art Holdsworth, Director FISCAL SERVICES Janet Baldick, Supervisor II Leo Lease, Analyst PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer Mike Donnellon Chief of Park Fac. Management PLANNING & ECONOMIC DEVELOPMENT Mary Langhauser, Supervisor, Financial Services WATER RESOURCES COMMISSIONER Steven Korth, Manager Joe Colaianne, Attorney Glenn Appel, Chief Engineer MICHIGAN GOVERNMENTAL STRATEGY Jeremiah Mankopf, Partner BOARD OF COMMISSIONERS Tom Middleton, Commissioner, District #4 Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PUBLIC COMMENT None. APPROVAL OF THE MINUTES McGillivray moved approval of the minutes of March 21, 2013, as printed. Supported by Gosselin. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Mike Bosnic Bill Dwyer Philip Weipert Marcia Gershenson David Woodward JIM RUNESTAD Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning & Building Committee Page 2 April 9, 2013 AGENDA ITEMS 1. PARKS AND RECREATION COMMISSION – REQUEST FOR SPRINGFIELD OAKS LEAKING UNDERGROUND STORAGE TANKS (LUST) SITE – RESTRICTIVE COVENANT (DEED RESTRICTION) – SPRINGFIELD OAKS COUNTY PARK Dwyer moved approval of the attached suggested resolution. Supported by McGillivray. Gosselin moved to postpone Item #1 on the agenda until someone from the Parks and Recreation Commission was available to present. Supported by McGillivray. Motion carried on a voice vote. 2. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – PLANNING & ECONOMIC DEVELOPMENT SERVICES - SUPPORT OF A 2013 U.S. DEPARTMENT OF COMMERCE, ECONOMIC DEVELOPMENT A DMINISTRATION GRANT APPLICATION Due to the downturn in the economy, the City of Pontiac has had a decline in its tax base as a result of the loss of suppliers and support services within the City. In order to assist the City of Pontiac, the County of Oakland intends to apply for funding in the amount of $80,000 in EDA grant funds as administrator for the City of Pontiac to prepare an Economic Recovery Plan, which includes the development and implementation of an economic development strategy. Due to the City of Pontiac’s lack of staff and its being subject to an emergency financial manager, the Oakland County Planning & Economic Development Division has agreed to provide an additional $35,000 in in -kind services, which would consist of approximately 800 h ours of consultant staff time over the course of a one -year grant cycle to help the City of Pontiac develop an Economic Development Recovery Plan . The Department of Economic Development and Community Affairs is seeking Board of Commissioners’ approval of a grant application on behalf of the City of Pontiac for the U.S. Department of Commerce, Economic Development Agency (EDA) Planning Program and Local Technical Assistance Initiative Grant. The EDA grant application guidelines require a resolution of sup port from the applicant’s governing body. Bosnic moved approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote. 3. BOARD OF COMMISSIONERS – SUPPORT OF MCLAREN HEALTH CARE’S EXPANSION OF SERVICES AT PONTIAC AND CLARKSTON CAMPUSES Commissioner Middleton presented this resolution to endorse and support McLaren Health Care’s plans to invest up to $10 million in the Pontiac Campus (formerly Pontiac Osteopathic Hospital), raise $1 million for scholarships throug h the Pontiac Promise program and to construct a 200-bed acute care hospital in Clarkston to work jointly with the Pontiac Campus to meet the growing demand in the Clarkston area. Two Hundred empty beds from the Pontiac Campus will be mov ed to the newly-constructed hos pital in Clarkston , leaving about 140 at the Pontiac Campus . McLaren will preserve all 900 jobs and continue to provide Level II Trauma, medical imaging surgery, mental health and substance abuse treatment, cardiology, oncolo gy, inpatient care and outpatient care at the Pontiac Campus. McLaren will invest $300 million in the Clarkston Campus, which will result in about 750 skilled-trades jobs over a three -year period and the creation of approximately 1,300 permanent jobs. The resolution formally requests that the Governor of Michigan allow McLaren Health Care System of Michigan to begin Planning & Building Committee Page 3 April 9, 2013 construction of a hospital in Independence Township. Commissioner Middleton stated that there is support from the Oakland County Associatio n of Township Supervisors, and Independence Township has passed a resolution unanimously supporting this plan. Mr. Mankopf, Michigan Governmental Strategy, representing McLaren Health Care, stated that State Representative Tim Greimel is in support of thi s plan as well. Commissioner Middleton suggested that State Representative Tim Greimel should be added in the last BE IT FURTHER resolved paragraph in regards to the list of individuals who should receive a copy of this resolution after adoption. Commissioner Woodward expressed concerns about how McLaren’s plan would affect the solvency of healthcare in the Pontiac area . Irene Spanos, Director of Oakland County Economic Development and Community Affairs, expressed her support for this plan as it would cr eate jobs and add more assets to the health care industry to make Medical Mainstreet a hub nationally. She indicated that as population shifts, hospitals need to service clients in those areas of growth. Commissioner Woodward inquired as to whether a Cer tificate of Need has been applied for in this project. Mr. Mankopf stated that it had been applied for, but it was denied, and it is currently going through the appeal process. Commissioner Gershen son expressed her concern about building a new facility as opposed to redeveloping the facilities we have now, and she wants to discuss this issue with Commissioner Hatchett and get more information before she can support it. Commissioner Middleton indicated that McLaren will be enhancing the facilities in Pon tiac to better fit the needs of the community. Dwyer moved approval of the attached suggested resolution. Supported by Gosselin. McGillivray moved to amend the last BE IT FURTHER RESOLVED paragraph by adding State Representative Tim Greimel to the list of individuals that the Oakland County Clerk should provide a copy of this resolution to after adoption . Supported by Bosnic. Motion to amend carried unanimously on a roll call vote. Main motion, as amended, carried on a roll call vote with McGilliv ray, Gershenson and Woodward voting no. 4. WATER RESOURCES COMMISSIONER – 2012 ANNUAL REPORT As required by Section 31 of the Michigan Drain Code, Public Act 40 of 1956, as amended by Public Act 104 of 1978, the Water Resources Commissioner submitted its 20 12 Annual Report. Steve Korth indicated that the report consists of two sections, and he said that the first dozen pages are summaries of the drains and water and sewer projects they have completed and projects that they are currently working on . He indicated that the bulk of the report consists of financial statements for all the drains and lake level facilities. He was available to answer any questions. Weipert moved the attached suggested report to the full Board for acceptance of the Water Resources 2012 Annual Report. Supported by Gosselin. Motion carried unanimously on a roll call vote. Planning & Building Committee Page 4 April 9, 2013 5. FACILITIES MANAGEMENT – AUTHORIZATION TO NEGOTIATE LEASE FOR EXTERIOR WEST OAKLAND OFFICE BUILDING FIBER HUT Facilities Management is seeking Committee a pproval to negotiate a lease or easement with Seth and Paul Norman, potential buyers of the West Oakland Office Building, to relocate the fiber optic hub to the exterior of the West Oakland Office Building and to negotiate a lease or easement with the pote ntial buyers. Initially, there were plans to move the fiber hub to Riley Park; however, according to Mr. Holdsworth, there will be fewer risks and costs ($50,000 savings) associated with relocating it to the exterior of the West Oakland Office Building. The estimated cost of this project is $100,000, which would be offset by the revenue from the sale of the West Oakland Office Building. Upon completion, the arrangements and project budget will come back to the Planning and Building Committee for approval . Dwyer moved to authorize Facilities Management to negotiate a lease or easement for the relocation of the fiber optic hub to the exterior of the West Oakland Office Building. Supported by Woodward. Motion carried on a roll call vote with Gershenson voting no. 6. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR CHILDREN’S VILLAGE COUNSELING CENTER CONSTRUCTION PROJECT Facilities Management is seeking Committee authorization for Frank Rewold & Sons, as Oakland County’s Construction Manager, to receive bids for the Children’s Village Counseling Center Construction Project. The project consists of building a single, stand-alone counseling center on the Children’s Village Campus in full compliance with all County standards. The estimated cost of this project is $365,000, which is $165,000 over the original budgeted amount of $200,000. Facilities Management proposes to transfer $165,000 from the Building Projects/Elevator Maintenance line item in the Capital Improvement Project to cover the total cost of the project. Gosselin moved to authorize Frank Rewold & Sons to receive bids for the Children’s Village Counseling Center Construction Project. Supported by Dwyer. Motion carried unanimously on a roll call vo te. 7. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – CHILDREN’S VILLAGE K BUILDING RENOVATION Facilities Management is requesting authorization to proceed with the Children’s Village Kitchen (CV -K) renovation project. The kitchen was built in 1973 and has had minimal upgrades. The project would include installing a new refrigerator and freezer, reconfiguring the kitchen layout and installing new food service equipment and air conditioning units. This project is budgeted for $300,000 in the Ca pital Improvement Program; however the total estimated cost of this project is $450,000. The additional $150,000 will be transferred from the Elevator Maintenance Building Projects section, which currently has $600,000 available. Dwyer moved to report to the Finance Committee with the recommendation that the County’s construction manager, George W. Auch Co., enter into a contract with subcontractors in the amount of $364,500 and that $450,000, including contingency, be approved. Supported by McGillivra y. Motion carried unanimously on a roll call vote. Planning & Building Committee Page 5 April 9, 2013 8. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – NORTHEAST COURTHOUSE PARKING LOT PAVEMENT REPAIR PROJECT Facilities Management is seeking authorization for the Northeast Courthouse Parkin g Lot Pavement Repair Project. Mr. Holdsworth explained that each year Facilities Management staff examines the parking lots on the County Campus to determine which one is in the most need of repair. This year they have determined that the Northeast Courthouse Parking Lot should be repaired at this time. Bids were received on March 5, 2013 and reviewed by the Facilities Planning & Engineering Division and the Purchasing Division. The lowest responsible bidder was Asphalt Specialists, Inc. of Pontiac, Mi chigan with a bid of $348,712. The total project cost is estimated at $418,454, which includes a 20% contingency. Commissioner Gershenson asked whether permeable concrete would be considered and whether it was mentioned in the bids. Commissioner McGil livray requested that the bids be included in the committee packets in the future so that the commissioners can review them. Mr. Holdsworth stated that he will e -mail the bid summaries for the projects on today’s agenda to the committee coordinator for di stribution to the commissioners. McGillivray moved to report to the Finance Committee with the recommendation that the County enter into a contract with Asphalt Specialists, Inc. of Pontiac in the amount of $348,712 and that $418,454, including conting ency, be approved. Supported by Dwyer. Motion carried unanimously on a roll call vote. 9. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – MEDICAL CARE FACILITY RE-ROOFING PROJECT Facilities Management is seeking authorization for the Medical C are Facility Re -Roofing Project. Mr. Holdsworth explained that the Medical Care Facility is being leased by the Oakland County Community Mental Health Authority, and the building is undergoing extensive renovations to accommodate them, including the installation of new HVAC equipment on the roof. Since the roof will be exposed to construction traffic for the HVAC installation it could increase the risk of future leaking and damage to the building’s interior. The roof is 16 years old, and it has four year s left on its warranty, and Facilities Management is requesting authorization to replace the roof at this time at an estimated cost of $363,000. George W. Auch Company, the Construction Manager for O akland County, has competitively bid the re - roofing work. The total project costs are estimated at $363,000, including the contract award of $316,512, the 4% construction manager fee of $12,600 and a contingency of $33,828. The cost of the project will be supported by utilizing funds in the Elevator Maintenan ce Fund, which currently has $600,000 available. Weipert moved to report to the Finance Committee with the recommendation that George W. Auch, annual construction manager for Oakland County, enter into a contract with a subcontractor in the amount of $316,512 and that $363,000, including contingency, be approved. Supported by Bosnic. Motion carried unanimously on a roll call vote. 10. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – AWARD OF CONTRACT FOR WATER TOWER LOGO PROJECT Facilities Management is seeking approval of the Water Tower Logo Project in the amount of $39,664, which is available for transfer from the FY 2013 Capital Improvement Program/Building Fund to the Project Work Order Fund. The proposed sample picture of the logo is imprinted within the resolution. It would be a Planning & Building Committee Page 6 April 9, 2013 wrap-around logo. Facilities Management advertised for bids, and the lowest responsible bidder is Media Swing, LLC, of Grosse Pointe Farms in the amount of $22,490. The total project cost of $39,664 includes $5,000 for re -painting, as needed; $7,000 for cable re -routing/antenna placement and a contingency of $5,174. Mr. Holdsworth explained that the logo was designed by Pam Tremble , Graphic Artist, Oakland County Economic Development, and the vision that the logo is to portray the things that Oakland County is most known for such as information technology and economic development and that Oakland County is a great place to live and work. He stated that County Administration has approved the logo. The sample image contained a picture of a farm, a man fishing, a sailboat, a classic car, the Chrysler headquarters building and other buildings reflecting businesses, the Detro it Zoo tower, a golfer and an image portraying recreation at the parks. Commissioner Gershenson stated that she would prefer to see money spent on infrastructure and air conditioning at the Animal Care facility. Chairperson Runestad explained that this tower would be viewed by a lot of people , and therefore would be a good investment. Com missioner Woodward stated that he doesn’t see high tech when he looks at the logo. Chairperson Runestad stated that perhaps something could be added to the logo that better portrays what Oakland County is most known for in the nation, which is information technology. Commissioner Bosnic mentioned that th e logo depicts a Chrysler logo, and he stated that if Chrysler were willing to contrib ute to the logo, that would be fine. Commissioner Woodward suggested that perhaps the County could develop several i deas for a log o and allow the public to give input on it or present ideas of their own since this is something that would be projected to be on the tower for 20 years. Dwyer moved to report to the Finance Committee with the recommendation that the County enter into a contract with Media Swing, LLC, of Grosse Pointe Farms in the amount of $22,490 and that $39,664, including contingency, be approved. Supported by McGillivray. Bosnic moved to postpone consideration of the attached suggested resolution until May 14, 2013, for further review. Supported by Dwyer. Motion to postpone carried on a roll call vote with McGillivray voting no and Woodward absent. 1. PARKS AND RECREATION COMMISSION – REQUEST FOR SPRINGFIELD OAKS LEAKING UNDERGROUND STORAGE TANKS (L UST) SITE – RESTRICTIVE COVENANT (DEED RESTRICTION) – SPRINGFIELD OAKS COUNTY PARK In 1992, a leak was discovered in an underground storage tank near the maintenance facility at the Springfield Oaks Golf Course. Since then the Oakland County Parks and Re creation Commission (OCPRC) has been working with the Michigan Department of Environmental Quality (MDEQ) for remediation of the site. The OCPRC contracted with Technical Professional Services, Inc. for the partial remediation of the site, excluding a por tion of the environmental plume located under the maintenance facility, which includes a well. The OCPRC also contracted with Soil & Materials Engineers, Inc. to complete the necessary remediation specifications, drawings, closure report and restrictive c ovenant (deed restriction), which has been approved by the MDEQ. The Parks and Recreation Commission is seeking Board of Commissioners’ approval of a Declaration of Restrictive Covenant (Deed Restriction) with the MDEQ of approximately 1.89 acres at Sprin gfield Oaks County Park. McGillivray moved approval of the attached suggested resolution . Supported by Weipert. Planning & Building Committee Page 7 April 9, 2013 Motion carried unanimously on a roll call vote. COMMUNICATIONS A. Economic Development & Community Affairs Department – Community & Home Improvement Division – Fiscal Year (FY) 2013 Comprehensive Housing Counseling Grant Program Application (CFDA Number 14.169 Housing Counseling Assistance Program) B. Facility Inspection Tour – Main Jail (UPDATED) – Jim Runestad Chairperson Runestad explain ed that after Commissioner McGillivray’s comments at a previous Planning & Building Committee meeting in regards to his tours back in 2008 of the intake area of the main jail and the fact that updates had not yet been completed from concerns he addressed i n 2008, Commissioner Runestad decided to revisit the main jail with Art Holdsworth, as well as get input from Sheriff’s Department personnel, and he indicated that they were there at a time when prisoners were transitioning which allowed him to get a better perspective of the intake areas. H e updated his facility inspection tour report to reflect additional concerns, and he said that Mr. Holdsworth is investigating options to resolve his concerns in a cost-effective manner. Commissioner Gershenson than ked Chairperson Runestad for following up on the issues of concern at the Main Jail and that perhaps Commissioner McGillivray may want to give input on potential renovations at the jail, since he had conducted inspections previously and expressed concerns. Commissioner McGillivray concurred. C. Facility Inspection Tour – Jail East Annex Building – Jim Runestad D. Facility Inspection Tour – Public Works Building – Phil Weipert Commissioner McGillivray observed that Commissioner Weipert’s inspection of the Publi c Works building reflected required minor repairs and/or maintenance type items such as ceiling tiles needing replacement, and he stated that he would rather see money spent on necessary upgrades/replacements rather than to see money spent on a new garage or a new logo on the water tower. E. Facility Inspection Tour – Sheriff’s Administration Building – Phil Weipert F. Facility Inspection Tour – North Office Building G. Facilities Management/Facilities Planning & Engineering – 2013 Capital Improvement Program 2nd Quarter Progress Report H. Building Authority Minutes of February 13, 2013 I. Letter from Water Resources Commissioner Jim Nash – Update on Separation of DWSD from the City of Detroit Dwyer moved to receive and file the Communications items. Supported by Mc Gillivray. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:59 a.m. ______________________________________ _____________________________________ Pamela L. Worthington, Committee Coordinator Jim VerPloeg, Administrative Director Planning & Building Committee Page 8 April 9, 2013 NOTE: The foregoing minutes are subject to Committee approval.