HomeMy WebLinkAboutMinutes - 2013.04.23 - 36713 April 23, 2013 Chairperson Runestad called the meeting to order at 9:39 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Jim Runestad, Robert Gosselin, Gary McGillivray, Bill Dwyer, Philip Weipert, Marcia Gershenson, David Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE: Mike Bosnic OTHERS PRESENT: ECONOMIC DEVELOPMENT & COMM. AFFAIRS Dan Hunter, Deputy Director Brad Hansen, Business Development Rep. FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager, Facilities Planning & Eng. HUMAN RESOURCES April Bradshaw, Analyst PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer WATER RESOURCES COMMISSIONER Phil Sanzica, Chief Deputy Joe Colaianne, Attorney BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PUBLIC COMMENT None. APPROVAL OF THE MINUTES Gosselin moved approval of the minutes of April 9, 2013, as printed. Supported by Gosselin. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Mike Bosnic Bill Dwyer Philip Weipert Marcia Gershenson David Woodward JIM RUNESTAD Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning & Building Committee Page 2 April 23, 2013 AGENDA ITEMS 1. WATER RESOURCES COMMISSIONER – ALLIANCE OF ROUGE COMMUNITIES APPROVAL OF REVISED BYLAWS The Water Resources Commissioner i s seeking approval of the revised bylaws for the Alliance of Rouge Communities, which is attached as Exhibit 1. Consistent with the Bylaws, the Oakland County Board of Commissioners appoints Jim Nash, Water Resources Commissioner, as designated representa tive to the Alliance of Rouge Communities, Philip Sanzica, Chief Deputy Water Resources Commissioner, as the alternate representative with full voting rights and privileges and authorizes the Water Resources Commissioner to designate additional persons to represent the County of Oakland, if needed, as an alternate to assure voting representation on the Alliance of Rouge Communities. Mr. Colaianne explained that the County has been a participant in the Alliance of Rouge Communities until 2005, and the Count ies of Wayne and Washtenaw are also participants. He indicated that the County has voting members on the Alliance of Rouge Communities, but the County does not contribute any financial assistance other than in - kind services such as assisting in obtaining grants for the watershed. Mr. Colaianne explained that the revisions to the bylaws are cleanups such as a revision to the preamble and some provisions that were found to be unnecessary. Commissioner s Gershenson and Dwyer asked for information in regards to the names of the individuals from their communities who are members of the Alliance of Rouge Communities. Mr. Colaianne mentioned that he didn’t have them available with him today, but he can provide them later, and he indicated that the Alliance of Ro uge Communities is funded through their communities out of their general funds. Dwyer moved approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Bosnic absent. AGENDA Chairperson Runestad removed Item #4 from today’s agenda at the request of the Parks and Recreation Commission. There were no objections. 2. WATER RESOURCES COMMISSIONER – OAKLAND-MACOMB INTERCEPTOR DRAIN DRAINAGE DISTRICT FULL FAITH AND CREDIT RESOLUTION The Water Resources Commissioner is requesting that the Oakland County Board of Commissioners pledge Oakland County’s full faith and credit for the payment of the principal of and interest on the Drain Bonds, Series 2013A (Limited Tax General Obligation) not to exceed $90,200,000 in aggregate principal amount to finance the costs relating to Segment 3 of the Oakland -Macomb Project, which are described in detail on the attached Schedule I. The Project also includes an additional cost associated with the Segment I Project, which involves the structural rehabilitation of the Oakland-Macomb Interceptor Drain and necessary ancillary construction. The project also includes any or all of the cost s associated with the repairs, improvements, renovation, expansion or maintenance of the Northeast Sewage Pump Station to be operated under a long -term operating agreement with the City of Detroit. This project began in 2008 under the Chapter 21 Drain Code of 1956. The Oakland -Macomb Interceptor, which is a large sewer that collects and transports wastewater from an area serving approximately 830,000 residents in Oakland and Macomb Counties, was acquired by Oakland and Macomb Counties in December of 2008, as part of a federal court settlement with the City of Detroit. Mr. Colaianne explained that in 2008 the communities petitioned for the Chapter 21 Drain, and a Board was Planning & Building Committee Page 3 April 23, 2013 established to administer this project. He said that the ratepayers will be responsible for paying back the bonds in the next 20 years which would be paid through assessments to the public. Gershenson moved approval of the attached suggested resolution. Supported by Woodward. Motion carried unanimously on a roll call vote with Bosnic absent. 3. PARKS AND RECREATION COMMISSION – 2013 MICHIGAN DEPARTMENT OF NATURAL RESOURCES LANDOWNERS INCENTIVE GRANT PROGRAM The Parks and Recreation Commission is requesting authorization to accept a Federal pass -through grant in the amount of $3,400 administered by the Department of Natural Resources for the Land Owner Incentive Program. Mr. Stencil indicated that the funds would be used specifically for an invasive species control process at the Independence Oaks County Park. There is a required County match of $11,600, which is in the Parks and Recreation Commission current budget. The granting period is from March 28, 2013 through September 30, 2013. Mr. Stencil stated that it has gone through the BOC grant approval process. Weipert moved approval of the attached suggested resolution. Supported by Gosselin. Motion carried unanimously on a roll call vote with Bosnic absent. 5. ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – RESOLUTION APPROVING THE PROVISIONS OF A BROWNFIELD PLAN FOR THE 689 EAST 14 MILE ROAD CITY OF CLAWSON PROJECT The Department of Economic Develo pment and Community Affairs is seeking approval of a Brownfield Redevelopment Plan to be carried out within the City of Clawson in relation to the development at 689 East 14 Mile Road. Mr. Hunter explained that this is a former gas station with a leaking gas tank. The project consists of the redevelopment of the property located at the northwest corner of the intersection of East 14 Mile Road and North Rochester Road. Royal 7 Properties, LLC is the planned future owner, and they intend to use brownfield redevelopment tax increment financing to reimburse the cost of eligible environmental activities needed to prepare the property for safe redevelopment and reuse. The current building will be demolished, and a convenience store will be redeveloped. McGillivray moved approval of the attached suggested resolution. Supported by Dwyer . Motion carried unanimously on a roll call vote with Bosnic absent. 6. ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – 2013 REGION 10 ADMINISTRATIVE SUPPORT GRANT ACCEPTANCE The Michigan Economic Development Corporation (MEDC) has awarded the County of Oakland $10,000 in grant funding for the period of March 1, 2013 through September 30, 2013. The funds will support some of the administrative costs for regional meetings, including results from a local partner engagement survey that the Oakland County Economic Development & Community Affairs Department will undertake. It will also cover the incorporation of Salesforce as a client management tool. The County is required to provide a summary of regional meetings, including results from a local partner engagement survey that will gauge partner satisfaction with the region’s collaborative efforts in FY 2013. McGillivray moved approval of the attached suggested resolution. Supported by Woodward. Planning & Building Committee Page 4 April 23, 2013 Motion carried unanimously on a roll call vote with Bosnic absent. 7. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – OAKLAND POINTE RE- ROOFING PROJECT Facilities Management is requesting authorization to proceed with the Oakland Pointe Re -Roofing Project. The Oakland Pointe facility is located at 230 and 250 Elizabeth Lake Road, in Pontiac, and it consists of two buildings, Oakland Pointe East and West. The East building houses the Oakland County Friend of the Court operations, and the West building houses Oakland County Community Corrections and the Equalization Department. The roofs were last replaced in 1989 and are well past their expected useful life, and they are out of warranty. They both have multiple leaks, and Facilitie s Maintenance & Operations spends approximately $40,000 a year on repairs. The Capital Improvement Plan designates the roof replacement for the Oakland Pointe facilities for FY 2013 and FY 2014, one each year; however, it has been determined that there wo uld be a cost savings , about $340,000 to the County, if both roofs are replaced at the same time with the same contractor. Requests for Proposals were sent out, and 8 bids were received, and Royal Roofing of Orion, Michigan is the lowest, responsible b idder in the amount of $835,060. The bid tabulation was attached to the resolution. Facilities Management is recommending the award of a contract to Royal Roofing of Orion to re place both roofs. The estimated project cost is $1,190,561, including the contract award of $835,060, utility -related costs of $68,760, lightning protection costs of $41,450, e ngineering and placement costs of $90,000, and a contingency of $155,291. Dwyer moved to report to the Finance Committee with the recommendation that the C ounty enter into a contract with Royal Roofing of Orion in the amount of $835,060 and that funding for the total project cost of $1,190,561, including contingency , be approved. Supported by McGillivray. Motion carried unanimously on a roll call vote wit h Bosnic absent. 8. FACILITIES MANAGEMENT DEPARTMENT – PROPERTY MANAGEMENT SPECIALIST The Department of Facilities Management is seeking approval for the deletion of one General Fund/General Purpose , Part-Time, Non -Eligible (1,000 per year), Property Management Specialist and the creation of one Full-Time Eligible (FTE) PR Property Management Specialist in the Facilities Management Administration Unit. Mr. Holdsworth explained that Mr. Hughson had been working as a PTNE previously, but he officially retired in May of 2012, and they had found someone to fill the PTNE position for about a month, and then that individual left when she was offered a full -time job elsewhere. Mr. Holdsworth stated that since that time Facilities Management has been struggling try ing to keep up with the work load. So, they investigated the possibility of hiring someone under a contract basis to fulfill the duties that Mr. Hughson had done when he was a t the County, but it was determined that it would cost 2 – 3 times the amount that it did when Mr. Hughson was being paid as a PTNE. Mr. Holdsworth approached the County Executive Task Force about the situation, and he obtained approval by the Budget Task Force to upgrade the PTNE position back to a full-time position. Gosselin moved approval of the attached suggested resolution . Supported by McGillivray. Motion carried unanimously on a roll call vote. 9. EXECUTIVE OFFICE – BUDGET TASK FORCE At a previous Planning & Building Committee meeting , it was requested that a representa tive from the Oakland County Budget Task Force come before the P&B Committee to give information about the Budget Planning & Building Committee Page 5 April 23, 2013 Task Force (BTF) and to be available for questions from the Commissioners . Gerry Poisson was present today, and he gave a brief overview of t he BTF and what their role is at Oakland County. Mr. Poisson explained that the BTF is an internal advisory committee that L. Brooks Patterson, County Executive, appointed to help him execute his obligations under Public Act 139, which are primarily to prepare budget recommendations 90 days prior to the next Fiscal Year of the Board of Commissioners, and he stated that under both Public Act 139 and Public Act 2 the County Executive’s primary responsibility is to oversee the execution of the budget as pas sed by the Oakland County Board of Commissioners. Mr. Poisson indicated that the BTF comes up with budget recommendations for the County Executive to approve before submitting to the BOC , and then through the course of the year to cover the execution of the budget by the various departments and divisions of Oakland County. The BTF meets weekly, but there are times when they choose not to meet if there are no items to review. They have internal departmental budgets reviewed by Mr. Daddow, Mr. Soave and Ms. VanPelt to see where they stand at any given time , at least quarterly. If there is a problematic area, they generate weekly reports and watch that particular department’s budget. Mr. Poisson stated that the five Oakland County Deputies make up the me mbers of the BTF, and then the Human Resources Director and the Finance Director act as their staff. Mr. Poisson explained that as departments have requests for items over $5,000 , they come to the BTF meetings to re quest approval of them. Mr. Poisson sta ted that the general rule in terms of the operational side of things is that if you are a County Department or elected official and have completed the required budget tasks and money is in the budget for whatever is being requested , then the BTF will likely approve their request. Commissioner Gershenson explained that questions came up at a previous Planning and Building Committee meeting when facility inspections were reviewed with regards to issues being raised years ago that are still issues today. Mr. Poisson stated that there is a comprehensive review process that was established through the Board of Commissioners via the Capital Improvement Program and the maintenance program that the Director of Facilities Management oversees. He indicated that a b ig focus right now in regards to new projects is related to security issues at Children’s Village and upgrades at the DNA Lab, and that air conditioning at the Animal Care facility is something that would be nice to have, which is estimated to cost about $250,000, but he stated that other things have priority over it . Mr. Poisson invited the commissioners to come to a future BTF meeting, if they would like to discuss any issues with them that they want considered. COMMUNICATIONS A. Oakland County Airport Co mmittee Meeting Minutes of October 25, 2012 B. Oakland County Airport Committee Meeting Minutes of January 31, 2013 C. Memo – Medical Care Facility – Black Mold D. Memo – Response to Questions from February 26 th and April 9th Meetings E. Facility Inspection Tour – Administrative Annex – Dave Woodward McGillivray moved to receive and file the Communications items. Supported by Dwyer. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Mr. Holdsworth handed out a draft resolution reflecting a newly r evised logo for the Water Tower for the Planning & Building Committee Page 6 April 23, 2013 commissioners to review. McGillivray moved to receive and file the draft resolution with the newly revised logo. Supported by Woodward. Motion carried on a voice vote. There being no further business to come before the Committee, the meeting adjourned at 11:03 a.m. ______________________________________ _____________________________________ Pamela L. Worthington, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes a re subject to Committee approval.