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HomeMy WebLinkAboutMinutes - 2013.05.14 - 36718 May 14, 2013 Chairperson Runestad called the meeting to order at 9:31 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Jim Runestad, Robert Gosselin, Gary McGillivray, Mike Bosnic, Bill Dwyer, Philip Weipert, Marcia Gershenson, David Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: CENTRAL SERVICES/AVIATION Karl Randall, Manager ECONOMIC DEVELOPMENT & COMM. A FFAIRS Irene Spanos, Director Dan Hunter, Deputy Director David Schreiber, Supervisor Brad Hansen, Business Development Rep. Kristie Zamora, Econ. Dev. Marketing Coord. FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager, Facilities P lanning & Eng. Bob Larkin, Manager INFORMATION TECHNOLOGY Ed Poisson, Director PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer WATER RESOURCES COMMISSIONER Phillip Sanzica, Chief Deputy Joe Colaianne, Attorney BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PUBLIC COMMENT None. APPROVAL OF THE MINUTES Gosselin moved approval of the minutes of April 23, 2013, as printed. Supported by Dwyer. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Mike Bosnic Bill Dwyer Philip Weipert Marcia Gershenson David Woodward JIM RUNESTAD Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning & Building Committee Page 2 May 14, 2013 AGENDA ITEMS 1. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2013 GRANT PROGRAM ACCEPTANCE – REHABILITATE TERMINAL APRON The Michigan Department of Transportation has awarded $500,000 in grant funding, which includes $450,000 in Federal funds and $25,000 in State funds and a required County match of $25,000. The funds will be used for a project that consists of the rehabilitation of the terminal apron at the Oakland County International Airpor t. The Airport Committee has reviewed the project and recommends acceptance of the grant contract, and it has completed the grant review process and received departmental approvals. McGillivray moved approval of the attached suggested resolution. Suppo rted by Gosselin. Motion carried unanimously on a roll call vote with Woodward absent. 2. PARKS AND RECREATION COMMISSION – RECOGNIZING JULY AS NATIONAL RECREATION AND PARKS MONTH The Parks and Recreation Commission is seeking approval of a resolution t hat proclaims that July is National Recreation and Parks Month and encourages all citizens to celebrate healthy , active lifestyles by participating in their choice of recreation and parks activities. Dwyer moved approval of the attached suggested resolut ion. Supported by McGillivray. Motion carried unanimously on a roll call vote with Woodward absent. 3. PARKS AND RECREATION COMMISSION – 2012 BP FUELING COMMUNITIES DONATION ACCEPTANCE The Oakland County Board of Commissioners adopted MR #13022 to accept a $20,000 BP Fueling Communities grant award on February 7, 2013, for the Disabled Veteran s’ Sport Initiative. The grant agreement was approved by the local brand marketer of BP, Barrick Enterprise; however , BP Product North America did not approve it an d, therefore, did not execute the grant agreement that was authorized and approved by MR #13022. BP Product s North America wishes to disbur se funds for the BP Fueling Communities Program through a donation instead of a grant agreement. The Oakland County Parks and Recreation Commission is seeking approval of the 2012 BP Fueling Communities Program donation for the Disabled Veterans’ Sport Initiative in the amount of $20,000 and the rescission of MR #13022 . McGillivray moved approval of the attached su ggested resolution. Supported by Gosselin. Motion carried unanimously on a roll call vote. 4. WATER RESOURCES COMMISSIONER – RESOLUTION TO ESTABLISH EVERGREEN AND FARMINGTON SEWAGE DISPOSAL SYSTEMS MIDDLEBELT TRANSPORT AND STORAGE TUNNEL PROJECT AND AUTHOR IZE EVERGREEN AND FARMINGTON SEWAGE DISPOSAL SYSTEMS MIDDLEBELT TRANSPORT AND STORAGE TUNNEL CONTRACT The Water Resources Commissioner is seeking approval of a project that consists of the design and construction of a 7,710 foot long, 9 foot finished diam eter storage tunnel, which will be located in Middlebelt Planning & Building Committee Page 3 May 14, 2013 Road from the north side of I -96 and 13 Mile Road. The tunnel will provide approximately 3.7 million gallons of storage capacity during wet weather to prevent Sanitary Sewage Overflows (SSOs), which could occur due to limited capacity in the Farmington interceptor. The tunnel will serve the City of Farmington Hills, Charter Township of West Bloomfield, the City of Keego Harbor and the City of Orchard Lake. The total cost of the project and the amount of the bond sales is estimated not to exceed $46,600,000, including bond sales. This project is associated with the Evergreen Farmington Sewage Disposal System (EFSDS), which is a regional sewage collection system that was established in 1958. The pro ject is scheduled to begin construction in 2013. The resolution approves the Evergreen and Farmington Sewage Disposal Systems Middlebelt Transport and Storage Contract between the County, by and through its Water Resources Commissioner, and the Cities of Farmington Hills, Keego Harbor and Orchard Lake Village and the Charter Township of West Bloomfield. Dwyer moved approval of the attached suggested resolution . Supported by Gosselin. Motion carried unanimously on a roll call vote. 5. WATER RESOURCES COMMISSIONER RESOLUTION TO ESTABLISH CLINTON -OAKLAND SEWAGE DISPOSAL SYSTEM PERRY STREET DIVERSION PROJECT AND AUTHORIZE CLINTON-OAKLAND SEWAGE DISPOSAL SYSTEM PERRY STREET DIVERSION PROJECT CONTRACT The Water Resources Commissioner is seeking approval of a project that consists of the design and construction of the Perry Street pumping station that will allow for the diversion of 30% of the Clinton - Oakland Sewage Disposal System (COSDS) flow from the Oakland -Macomb Interceptor Drain (OMID) to the wastewater treatment plant located in the City of Pontiac. The project includes the design and construction of an inlet diversion structure, site utilities including new sewage grinding equipment, hydraulic gates, submersible pumps and associated piping, meter, val ves and other equipment. The total estimated cost of the project, including bond sales, is not to exceed $24,339,002. The resolution approves the Clinton -Oakland Sewage Disposal System Perry Street Diversion Project Contract between the County of Oakland, by and through its Water Resources Commissioner, and the Cities of Auburn Hills, Rochester, Rochester Hills; the Townships of Independence, Oakland, Orion, Oxford, Waterford and West Bloomfield; and the Villages of Lake Orion and Oxford. Woodward moved approval of the attached suggested resolution. Supported by Bosnic. Motion carried unanimously on a roll call vote. 6. WATER RESOURCES COMMISSIONER – RESOLUTION APPROVING CLINTON -OAKLAND SEWAGE DISPOSAL SYSTEM 2013 INTER -MUNICIPAL CONTRACT The Clinton-Oakland Sewage Disposal System (COSDS) is a regional sewage collection system that was established in 1967. The COSDS collects sewage from Oakland County communities and delivers it through underground pipes to the Oakland -Macomb Interceptor Drain (O MID) and then to the Detroit Wastewater Treatment Plant. The COSDS serves all or part of the following communities: City of Auburn Hills, Independence Township, Village of Lake Orion, Orion Township, Oakland Township, Oxford Township, Village of Oxford, Rochester, Rochester Hills, Waterford Township, West Bloomfield Township and Lake Angelus. The base COSDS contract will not expire until 2017 ; however, there are several factors that deem it necessary to replace the agreement with a new inter -municipal agreement at this time. The Water Resources Commissioner is seeking approval of the Clinton-Oakland Sewage Disposal System 2013 Inter-Municipal Contract between the County of Oakland, by and through its Water Resources Commissioner, and the COSDS communitie s. This contract will replace and supersede all prior contracts Planning & Building Committee Page 4 May 14, 2013 and provides for a method of cost allocation and/or re -allocation of capital and interest charges on existin g and future System/facilities. McGillivray moved approval of the attached sugges ted resolution. Supported by Bosnic. Motion carried unanimously on a roll call vote. 7. ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – RESOLUTION APPROVING THE PROVISIONS OF A BROWNFIELD PLAN FOR THE 200 SOUTH BOULEVARD CITY OF PONTIAC PROJECT The Department of Economic Development and Community Affairs is seeking approval of a Brownfield Redevelopment Plan for property consisting of 80 acres located at 200 South Boulevard, in the City of Pontiac. This property consists of five parcels . The plan will allow the Oakland County Brownfield Development Authority (OCBRA) to use tax increment financing revenue to reimburse the developer, M1 Concourse, LLC, for the costs of eligible environmental and non -environmental activities required to prepare the property for safe redevelopment and reuse. M1 Concourse, LLC plans to use the property for the development of a car-condominium-storage concept for storage of classic automobiles in luxury garages constructed within shared common spaces. Chairperson Runestad set a public hearing on the adoption of the Brownfield Plan for Wednesday, May 22, 2013, at 7:10 p.m. Dwyer moved approval of the attached suggested resolution. Supported by Gosselin. Motion carried unanimously on a roll call vote. 8. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – ARTS, CULTURE & FILM – FY 2013 REGIONAL REGRANTING SERVICES – REGRANTING – GRANT ACCEPTANCE The Michigan Council for Arts and Cultural Affairs has awarded the County of Oakland $31,700 in grant funds for the FY 2013 R egional Re -granting Services Program. There is no County match required, and acceptance of this grant does not obligate the County to any future commitment. Ms. Zamora mentioned that Oakland County has been a partner of this program since 1986, and she i ndicated that the FY 2013 award is $12,500 more than last year’s award. This grant provides funding for locally developed, high quality arts projects to address local arts ’ needs and to increase public access to the arts. Ms. Zamora distributed a copy of a news article from www.oaklandcountyprosper.com announcing recipients of arts minigrants. Gosselin moved to receive and file the news articles. Supported by Gershenson. Motion carried on a voice vote. Dwyer moved approval of the attached suggested resolution. Supported by Woodward. Motion carried unanimously on a roll call vote. Planning & Building Committee Page 5 May 14, 2013 9. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – ARTS, CULTURE & FILM – FY 2013 REGIONAL REGRANTING SERVICES – ADMINISTRATION – GRANT ACCEPTANCE The Michigan Council for Arts and Cultural Affairs has awarded Oakland County $9,400 for administrative services relating to its Regional Re-granting Services Program for Fiscal Year 2013. The grant requires a local grant match of $9,400, as determi ned on a dollar-for-dollar basis, with $3,720 in-kind goods/services. Dwyer moved approval of the attached suggested resolution. Supported by Gosselin. Motion carried unanimously on a roll call vote. 10. FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF LEASE FOR 52 -1 NOVI DISTRICT COURT The Department of Facilities Management is seeking approval and acceptance of a lease between Hannawa Novi Holdings, LLC and the County of Oakland for 52 -1 District Courthouse located at 48150 Grand River Avenue in Novi, Michigan. The term of the lease is from July 1, 2013 , until June 30, 2023, with an option for the tenant to terminate for any reason without penalty upon 365 days written notice. The amount of rent will be $31,000 per month for the first seven (7) years. On the eighth anniversary of the date of commencement of the lease the annual rent for each 12 -month period shall be increased by 1% from the previous year’s annual rent. Bosnic moved approval of the attached suggested resolution. Supported by Gershenson. Motion carried unanimously on a roll call vote. 11. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – WATER TOWER LOGO PROJECT The Department of Facilities Management is requesting authorization for the Water Tower Logo Project, which consists of a wrap -around logo. This logo was revised from the original version that was submitted to the Planning and Building Committee on April 9, 2013. It would be a wrap -around logo. Facilities Management advertised for bids, and the lowest responsible bidder is Medi a Swing, LLC, of Grosse Pointe Farms in the amount of $22,490. The total project cost of $39,664 includes $5,000 for re-painting, $7,000 for cable re-routing/antenna placement and a contingency of $5,174. Mr. Holdsworth indicated that County administration has approved this logo. Dwyer moved to report to the Finance Committee with the recommendation that the resolution be approved and that funding for the total project cost of $39,664, including contingency, be approved. Supported by Bosnic. Motion carried on a roll call vote with Gershenson and Woodward voting no. 12. FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS – INFORMATION TECHNOLOGY UNINTERRUPTIBLE POWER SUPPLY REPLACEMENT PROJECT The Department of Facilities Management is seeking ap proval of the Information Technology Uninterruptible Power Supply Replacement Project, which consists of upgrading electrical capacity in the Information Technology Department from 160kVA to 200kVA, upgrading the extended warranty for 100% of preventative maintenance and repairs to three years and an alternate power supply that would eliminate an Planning & Building Committee Page 6 May 14, 2013 automatic transfer switch. The total estimated cost of the project is $406,550, which includes a contingency of $37,000. Three bids were received, and the lowest responsible bidder is Doublejack Electric Company of Royal Oak for the amount of $353,700. Dwyer moved to report to the Finance Committee with the recommendation that the County enter into a contract with Doublejack Electric Company of Royal Oak in th e amount of $369,550 and that funding for the total project cost of $406,550, including contingency, be approved. Supported by Bosnic. Motion carried unanimously on a roll call vote. 13. FACILITIES MANAGEMENT – MEMO – MEDICAL CARE FACILITY – BLACK MOLD This Memo was in the Planning and Building Committee packets of the last meeting on April 23, 2013, and Mr. Ho ldsworth was asked to bring it back to the committee today for discussion and to answer questions. Mr. Holdsworth explained that there are plans fo r remediation of the areas where black mold was found in this building, and lab work will be outsourced while the work is being done. Bosnic moved to receive and file the memo. Supported by McGillivray. Motion carried on a voice vote. 14. PLANNING & ECONOMIC DEVELOPMENT – MEDICAL MAIN STREET UPDATE The Annual Meeting Report for 2012 was handed out to the committee, and Ms. Spanos and Mr. Schreiber highlighted some of the key points in the report. Ms. Spanos stated that the medical sector is the largest in terms of employees in Oakland County. T he report reflects that the main focuses of Medical Main Street are getting global recognition, helping life sciences and health care businesses locate and thrive in the region and developing the Medical Main Str eet Network to share information and to spur growth and innovation. Ms. Spanos indicated that Oakland County Medical Main Street is gaining global recognition in terms of medical devices and biotech. She indicated that this year’s Medical Main Street conference will focus on Information Technology with Health Care and Medical Devices. Bosnic moved to receive and file the Medical Main Street 2012 Annual Meeting Report. Supported by Gosselin. Motion carried on a voice vote. COMMUNICATIONS None. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:54 a.m. ______________________________________ _____________________________________ Pamela L. Worthington, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.