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HomeMy WebLinkAboutMinutes - 2013.05.16 - 36721 May 16, 2013 Chairperson Middleton called the meeting of the Fina nce Committee to order at 9:02 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Shelley Taub, David Woodward, Christine Long, John Scott, Kathy Crawford, Jeff Matis, Helaine Zack, Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE None. OTHERS PRESENT CENTRAL SERVICES/AVIATION Karl Randall, Manager ECONOMIC DEVELOPMENT/COMM. AFFAIRS Kristie Zamora, Marketing Coordinator Pam Tremble, Graphic Artist EQUALIZATION Dave Hieber, Manager Kimberly Hampton, Technical Assistant FACILITIES MANAGEMENT Art Holdsworth, Director HOMELAND SECURITY Ted Quisenberry, Manager HUMAN RESOURCES Karen Jones, Manager April Bradshaw, Analyst INFORMATION TECHNOLOGY Ed Poisson, Director MANAGEMENT & BUDGET Tim Soave, Manager, Fiscal Services Lynn Sonkiss, Chief, Fiscal Services Gaia Piir, Supervisor II, Fiscal Services Jeff Phelps, P&R Fiscal Coordinator Jawyeuan Chen Tsai, Accou ntant Antonio Pisacreta, Financial Analyst Leo Lease, Financial Analyst Prentiss Malone, Jr., Financial Analyst Kim Elgrably, Financial Analyst Ebru Adoglu-Jones, Financial Analyst PARKS & RECREATION COMMISSION Dan Stencil, Ex ecutive Officer PURCHASING Scott Guzzy, Purchasing Admin., Compliance Office Pam Weipert, Compliance Officer, Compliance Office SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Business Manager WATER RESOURCES COMMISSIONER Joseph W. Colaianne, Attorney & Insurance Admin. Eurick Crayton, Jr., Attorney & Insurance Admin. BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Chris Ward, Senior Analyst Pamela Worthington, Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long John Scott Kathy Crawford Jeff Matis Helaine Zack Nancy Quarles TOM MIDDLETON Chairperson SHELLEY TAUB Vice Chairperson DAVE WOODWARD Minority Vice Chairperson FINANCE COMMITTEE Page 2 May 16, 2013 PLEDGE OF ALLEGIANCE Chairperson Middleton led the Committee in the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Scott moved approval of the previous minutes o f April 25, 2013, as printed. Supported by Zack. Motion carried on a voice vote. PUBLIC COMMENT None. FY 2013 CONTINGENCY REPORT The beginning Fiscal Year (FY) 20 13 – FY 2015 Contingency balance of $156,276 will be decreased by $36,695 from item 3 of today’s agenda to $119,581. The FY 2013 General Fund Equity Balance Tri-Party Funds under the Road Commission of Oakland County balance of $2,077,150 will be reduced by $148,278.00 with approval of items 1a through 1f on today’s agenda. Scott moved to receive and file the FY 2013 Contingency Report dated May 10, 2013. Supported by Zack. Motion carried on a voice vote. COMMUNICATIONS A. Department of Management and Budget/Purchasing Division – Contract Exception Report for the May 16, 2013 Finance Committee Meeting B. Prosecuting Attorney – FY 2014 Victim Rights – Grant Application C. Sheriff’s Office – PY2013 Bulle tproof Vest Partnership (BVP) Program Grant Application D. Michigan State Court Administrative Office (SCAO) Memorandum – Partnering with NonProfit Foundations E. Notice of Hearing: City of Auburn Hills – May 20, 2013, 7:00 p.m. – RE: Request for a New Personal Property Related Industrial Facilities Exemption Certificate for a Facility Located at 1460 Atlantic Blvd., Auburn Hills, MI 48326 Taub moved to receive and file the C ommunications. Supported by Crawford. Motion carried on a voice vote. CONSENT AGENDA 1a. MR #13115 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CHARTER TOWNSHIP OF OXFORD – IMPROVEMENT ON SEYMOUR LAKE ROAD AT BROOKSIDE DRIVE – PROJECT NO. 51781 The resolution, which was introduced by Michael Spisz, authorizes the release of $17,800 (Oakland County’s 1/3 share) in Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project that was submitted by the Charter Township of Oxford. The project is for the resurfacing, curb and gutter and drainage improvements on Seymour Lake Road and FINANCE COMMITTEE Page 3 May 16, 2013 Brookfield Drive. A Cost Participation Agreement is included, and a budget amendment of $17,800 is recommended. Any additional projec t cost less than 15% of the original agreement will be honored under this agreement. Project costs exceeding 15% will require an additional resolution and approval. 1b. MR #13116 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CHARTER TOWNSHIP OF OXFORD – IMPROVEMENT ON SEYMOUR LAKE ROAD, SPEZIA DRIVE TO WATERSTONE DRIVE – PROJECT NO. 51791 The resolution, which was introduced by Michael Spisz , authorizes the release of $28,367 (Oakland County’s 1/3 share) in Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project that was sub mitted by the Charter Township of Oxford . The project consists of the resurfacing of Seymour Lake Road from Spezia Drive to Waterstone Dr ive. A copy of the Cost Participation Agreement is included, and a budget amendment of $28,637 is recommended. Any additional project cost less than 15% of the original agreement will be honored under this agreement. Project costs exceeding 15% will require an additional resolution and approval. 1c. MR #13114 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CHARTER TOWNSHIP OF OAKLAND – GRAVEL ROAD PROGRAM, VARIOUS ROADS – PROJECT NO. 51762 The resolution, which was introduced by Michael Spisz, authorizes the release of $21,729 (Oakland County’s 1/3 share) in Tri -Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project that was submitted by the Charter Township of Oakland. The project consists of the spreading of gravel and chloride on various roads within the Township. A copy of the Cost Participation Agreement is included, and a budget amendment of $21,729 is recommended. Any additional project cost less than 15% of the original agreement will be honored under this agreement. Project costs exceeding 15% will require an additional resolution and approval. 1d. MR #13113 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CHARTER TOWNSHIP OF WHITE LAKE – GRAVEL ROAD PROGRAM, VARIOUS ROADS – PROJECT NO. 51812 The resolution, which was introduced by Jim Runestad, authorizes the release of $31,477 (Oakland County’s 1/3 share) in Tri -Party Road Improvement Program funds fr om the Oakland County Designated Fund Balance for a project that was submitted by the Charter Township of White Lake. The project consists of the spreading of gravel and chloride on various roads within the Township. A copy of the Cost Participation Agreement is included, and a budget amendment of $31,477 is recommended. Any additional project cost less than 15% of the original agreement will be honored under this agreement. Project costs exceeding 15% will require an additional resolution and approval. 1e. MR #13111 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CITY OF ROYAL OAK – RESURFACING OF COOLIDGE HIGHWAY FROM WEBSTER ROAD TO WOODWARD AVENUE – PROJECT NO. 50661 The resolution, which was introdu ced by Dave Woodward, authorizes the release of $23,363 (Oakland County’s 1/3 share) in Tri -Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project that was submitted by the City of Royal Oak. The project consist s of the resurfacing of Coolidge Highway from Webster Road to Woodward Avenue. A copy of the Cost Participation Agreement is included, and a budget amendment of $23,363 is recommended. Any additional project costs less than 15% of the original agreement will be honored under this agreement. Project costs exceeding 15% will require an additional resolution and approval. FINANCE COMMITTEE Page 4 May 16, 2013 1f. MR #13117 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CHARTER TOWNSHIP OF BRANDON – GRAVEL ROAD PROGRAM, VARIOUS ROADS – PROJECT NO. 51822 The resolution, which was introduced by Michael Spisz, authorizes the release of $25,542 (Oakland County’s 1/3 share) in Tri -Party Road Improvement Program funds from the Oakland County Desi gnated Fund Balance for a project that was submitted by the Township of Brandon. The project consists of the spreading of gravel and chloride on various roads within the Township. A copy of the Cost Participation Agreement is included, and a budget amend ment of $25,542 is recommended. Any additional project costs less than 15% of the original agreement will be honored under this agreement. Project costs exceeding 15% will require an additional resolution and approval. 2a. MR #13101 - SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE TOWNSHIP OF ADDISON – 2013 - 2015 The Sheriff’s Office is seeking approval of a Marine Patrol Services Agreement between the Township of Addison and the County of Oakland for marine patrol services for the period of May 24, 2013 through September 30, 2015. The contract includes the continuation of one General Fund/General Purpose, part - time 125 hours/year Marine Safety Deputy I position and increases the hourly rate of pay from $31.37 to $31.50 per hour. The budget for FY 2013 will be amended with the 2 nd Quarter Forecast to reflect the rate increase; therefore, no budget amendment is recommended at this time. 2b. MR # 13102 - SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CHARTER TOWNSHIP OF COMMERCE 2013 – 2015 The Sheriff’s Office is seeking approval of a Marine Patrol Services Agreement between the Charter Township of Commerce and the County of Oakland for marine patrol services for the period of May 24, 2013 through September 30, 201 5. The contract includes the continuation of one General Fund/General Purpose, part -time 250 hours/year Marine Safety Deputy I position and increases the hourly rate of pay from $31.37 to $31.50 per hour. The budget for FY 2013 will be amended with the 2 nd Quarter Forecast to reflect the rate increase; therefore, no budget amendment is recommended at this time. 2c. MR #13103 - SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CHARTER TOWNSHIP OF HIGHLAND – 2013 -2015 The Sheriff’s Office is seeki ng approval of a Marine Patrol Services Agreement between the Charter Township of Highland and the County of Oakland for marine patrol services for the period of May 24, 2013 through September 30, 201 5. The contract includes the continuation of one Genera l Fund/General Purpose, part -time 250 hours/year Marine Safety Deputy I position and increases the hourly rate of pay from $31.37 to $31.50 per hour. The budget for FY 2013 will be amended with the 2 nd Quarter Forecast to reflect the rate increase; therefore, no budget amendment is recommended at this time. 2d. MR #13104 - SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CHARTER TOWNSHIP OF INDEPENDENCE – 2013-2015 The Sheriff’s Office is seeking approval of a Marine Patrol Services Agreement between the Charter Township of Independence and the County of Oakland for marine patrol services for the period of May 24, 2013 through September 30, 201 5. The contract includes the continuation of one General Fund/General Purpose, part -time 125 hours/y ear Marine Safety Deputy I position and increases the hourly rate of pay from $31.37 to $31.50 per hour. The budget for FY 2013 will be amended with the 2 nd Quarter Forecast to reflect the rate increase; therefore, no budget amendment is recommended at th is time. FINANCE COMMITTEE Page 5 May 16, 2013 2e. MR #13105 – SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CITY OF ORCHARD LAKE VILLAGE – 2013-2015 The Sheriff’s Office is seeking approval of a Marine Patrol Services Agreement between the C ity of Orchard Lake Village and the County of Oakland for marine patrol services for the period of May 24, 2013 through September 30, 2015. The contract includes the continuation of one General Fund/General Purpose, part - time 250 hours/year Marine Safety Deputy I position and increases t he hourly rate of pay from $31.37 to $31.50 per hour. The budget for FY 2013 will be amended with the 2 nd Quarter Forecast to reflect the rate increase; therefore, no budget amendment is recommended at this time. 2f. MR #13106 – SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CHARTER TOWNSHIP OF ORION – 2013-2015 The Sheriff’s Office is seeking approval of a Marine Patrol Services Agreement between the Charter Township of Orion and the County of Oakland for marine patrol services for the pe riod of May 24, 2013 through September 30, 201 5. The contract includes the continuation of one General Fund/General Purpose, part -time 640 hours/year Marine Safety Deputy I position and increases the hourly rate of pay from $31.37 to $31.50 per hour. The budget for FY 2013 will be amended with the 2 nd Quarter Forecast to reflect the rate increase; therefore, no budget amendment is recommended at this time. 2g. MR #13107 – SHERIFF’S 0FFICE – MARINE PATROL SERVICES AGREEMENT IN THE CHARTER TOWNSHIP OF WATERFORD – 2013-2015 The Sheriff’s Office is seeking approval of a Marine Patrol Services Agreement between the Charter Township of Waterford and the County of Oakland for marine patrol services for the period of May 24, 2013 through September 30, 201 5. The contract includes the continuation of one General Fund/General Purpose, part -time 250 hours/year Marine Safety Deputy I position and increases the hourly rate of pay from $31.37 to $31.50 per hour. The budget for FY 2013 will be amended with the 2 nd Quarter Forecast to reflect the rate increase; therefore, no budget amendment is recommended at this time. 2h. MR #13108 – SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CHARTER TOWNSHIP OF WEST BLOOMFIELD – 2013-2015 The Sheriff’s Office is seeking approval of a Marine Patrol Services Agreement between the Charter Township of West Bloomfield and the County of Oakland for marine patrol services for the period of May 24, 2013 through September 30, 201 5. The contract includes the continuation o f two (2) General Fund/General Purpose, part-time 1,700 hours/year Marine Safety Deputy I positions and increases the hourly rate of pay from $31.37 to $31.50 per hour. The budget for FY 2013 will be amended with the 2 nd Quarter Forecast to reflect the ra te increase; therefore, no budget amendment is recommended at this time. 2i. MR #13109 – SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CITY OF NOVI – 2013-2015 The Sheriff’s Office is seeking approval of a Marine Patrol Servic es Agreement between the City of Novi and the County of Oakland for marine patrol services for the period of May 24, 2013 through September 30, 2015. The contract includes the creation of one General Fund/General Purpose, part -time 250 hours/year Marine Safety Deputy I position. A budget amendment for $7,896 is recommended. Taub moved approval of the attached suggested Fiscal Notes for Consent Agenda items 1a through 2i. Supported by Long. FINANCE COMMITTEE Page 6 May 16, 2013 Motion carried unanimously on a roll call vote with Woodward, Matis and Quarles absent. 3. MR #13110 – SHERIFF’S OFFICE – CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT SERVICES IN THE CITY OF PONTIAC – 2013-2015 The Sheriff’s Office is seeking approval of an amendment to the Law Enforcement Services Contract between the City of Po ntiac and the County of Oakland. The amendment includes the addition of one Deputy II (no fill) for the period of June 1, 2013 to December 31, 2015 for traffic enforcement. In addition, one marked vehicle with mobile data computer, video camera, mobile and prep radio will be added to the County fleet. Taub moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Matis absent. 4. SHERIFF’S OFFICE – FISCAL YEAR 2013 SECONDARY ROAD P ATROL AND TRAFFIC ACCIDENT PREVENTION PROGRAM GRANT AMENDMENT The Sheriff’s Office is seeking approval of an amendment to the Secondary Road Patrol and Traffic Accident Prevention Program Grant that will reinstate one Deputy II position effective May 25, 2013. The amount of the grant award is $50,754, which will support the cost of this position for the remaining four months of FY 2013. Scott moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a rol l call vote with Matis absent. 5. DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION – APPROVAL OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH THE CITY OF KEEGO HARBOR The Department of Equalization is seeking approval for the renewal of a contract between the County of Oakland and the City of Keego Harbor for assessing services. The contract period is from July 1, 2013 through June 30, 2016. Scott moved approval of the attached suggested resolution . Supported by Lon g. Motion carried unanimously on a roll call vote with Matis absent. 6. MR #13099 – WATER RESOURCES COMMISSIONER – OAKLAND-MACOMB INTERCEPTOR DRAIN DRAINAGE DISTRICT FULL FAITH AND CREDIT RESOLUTION The Water Resources Commissioner is requesting that the Oakland County Board of Commissioners pledge Oakland County’s full faith and credit for the payment of the principal of and interest on the Drain Bonds, Series 2013A (Limited Tax General Obligation) not to exceed $90,200,000 in aggregate principal amount to finance the costs relating to Segment 3 of the Oakland -Macomb Project, which are described in detail on the attached Schedule I. The Project includes an additional cost associated with the Segment I Project, which involves the structural rehabilitation of the Oakland-Macomb Interceptor Drain and necessary ancillary construction. The project also includes any or all of the costs associated with the repairs, improvements, renovation, expansion or maintenance of the Northeast Sewage Pump Station to be operated under a long -term operating agreement with the City of Detroit. FINANCE COMMITTEE Page 7 May 16, 2013 Quarles moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Matis absent. 7. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2013 GRANT PROGRAM ACCEPTANCE – REHABILITATE TERMINAL APRON The Michigan Department of Transportation has awarded $500,000 in grant funding to Oakland County, which includes $450,000 in Federal funds, $25,000 in State funds and a required County match of $25,000. The funds will be used for a project that consists of the rehabilitation of the terminal apron at the Oakland County International Airport. The Airport Committee has reviewed the project and recommends acceptance of the grant contract, and it has completed the grant review process and received departmental approvals. Long moved approval of the attached suggested Fiscal Note. Supported by Scott. Motion carried unanimously on a roll call vote with Matis absent. 8. HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – HOMELAND SECURITY GRANT PROGRAM (HSGP) FOR FISCAL YEAR 2009 FUNDING AMENDMENT The State of Michigan awarded the County of Oakland reimbursement funding for the period of August 1, 2009 through April 30, 2012 to support the four mission areas of homeland security (prevent, protect, respond and recover) and address the 8 national priorities and 37 target capabilities as they relate to terrorism and to strengthen preparedness planning. In 20 10, Oakland County received $1,622,932 in Homeland Security Grant funding, which included $148,218 for State Ho meland Security Program and $1,474,714 for the Urban Area Security Initiative (UASI). Oakland County has now received an additional $311,000 of funding under the UASI portion of the grant. Zack moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote with Matis absent. 9. HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – ACCEPTANCE FOR 2010 FEMA STATE HOMELAND SECURITY GRANT PROGRAM The United States Department of Homeland Security, Federal Emergency Management Agency (FEMA) has released funding to the Michigan Department of State Police, Emergency Management and Homeland Security Division, which has awarded Oakland County $467,785. These funds will be used to purchase the Lenco BearCat vehicle. The grant period is from January 1, 2013 through July 31, 2013. Taub moved approval of the attached suggested Fiscal Note. S upported by Quarles. Motion carried unanimously on a roll call vote with Matis absent. . 10. HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – 2011 AND 2012 FEMA STATE HOMELAND SECURITY GRANT PROGRAM AGREEMENT – REGIONAL ALLOCATION Homeland Securi ty is seeking approval for the acceptance of additional regional funds in the amount of $260,500 from the U.S. Department of Homeland Security, Federal Emergency Management Agency through the State of Michigan for Region 2 of the State of Michigan, which in cludes, but is not limited to the following political subdivisions: City of Detroit and the Counties of Macomb, Monroe, Oakland, St. Clair, Washtenaw and Wayne. The grant period is September 1, 2012 through May 14, 2014. This is a pass - FINANCE COMMITTEE Page 8 May 16, 2013 through grant in which the County of Macomb acts as the fiduciary agent and sub-grantee for the grant. The regional funding will be used to cover the continuation of two (2) full -time eligible, special revenue Regional SAP positions in the Homeland Security Division and one Special Revenue, full-time eligible Intelligent Analyst position in the Sheriff’s Office Emergency Response and Preparedness Division Administration Unit. Crawford moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Matis absent. 11. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – ARTS, CULTURE & FILM – FY 2013 REGIONAL REGRANTING SERVICES – ADMINISTRATION – GRANT ACCEPTANCE The Michigan Council for Arts and Cultural Affairs has awarded Oakland County $9,400 for administrative services relating to its Regional Re-granting Services Program for Fiscal Year 2013. The grant requires a local grant match of $9,400, as determined on a dollar -for-dollar basis, with $3,720 in -kind goods/services. Woodward moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Matis absent. 12. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – ARTS, CULTURE & FILM – FY 2013 REGIONAL REGRANTING SERVICES – REGRANTING – GRANT ACCEPTANCE The Michigan Council for Arts and Cultural Affairs has awarded the County of Oakland $31,700 in grant funds for the FY 2013 Regional Re -granting Services Program. There is no County m atch required, and acceptance of this grant does not obligate the County to any future commitment. Ms. Zamora mentioned that Oakland County has been a partner of this program since 1986, and she indicated that the FY 2013 award is $12,500 more than last y ear’s award. This grant provides funding for locally developed, high quality arts projects to address local arts needs and to increase public access to the arts. Ms. Zamora distributed a copy of news articles from www.oaklandcountyprosper.com announcing recipients of arts minigrants. Woodward moved to receive and file the news articles. Supported by Crawford. Motion carried on a voice vote. Taub moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously o n a roll call vote. 13. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – WATER TOWER LOGO PROJECT The Department of Facilities Management is requesting authorization for the Water Tower Logo Project, which consists of a painted wrap-around logo. Facilities Management advertised for bids, and the lowest responsible bidder is Media Swing, LLC, of Grosse Pointe Farms in the amount of $22,490. The total project cost of $39,664 includes $5,000 for re -painting, $7,000 for cable re -routing/antenna placement and a contingency of $5,174. Mr. Holdsworth indicated that County administration has approved this logo. Taub moved approval of the attached suggested resolution. Supported by Scott. FINANCE COMMITTEE Page 9 May 16, 2013 Motion carried on a roll call vote with Woodward and Zac k voting no. 14. FACILITIES MANAGEMENT DEPARTMENT – PROPERTY MANAGEMENT SPECIALIST The Department of Facilities Management is seeking approval for the deletion of one General Fund/General Purpose, Part -Time, Non-Eligible (1,000 hr./per year), Property Management Specialist and the creation of one Full-Time Eligible (FTE) PR Property Management Specialist in the Facilities Management Administration Unit. Mr. Holdsworth explained that since Mr. Hughson, who had previously held this position, retired it has been difficult finding individuals to fill this position as a part -time position. Crawford moved approval of the attached suggested Fiscal Note. Supported by Matis. Motion carried unanimously on a roll call vote. 15. FACILITIES MANAGEMENT/FACILITIES MA INTENANCE & OPERATIONS – INFORMATION TECHNOLOGY UNINTERRUPTIBLE POWER SUPPLY REPLACEMENT PROJECT The Department of Facilities Management is seeking approval of the Information Technology Uninterruptible Power Supply Replacement Project, which consists of upgrading electrical capacity in the Information Technology Department from 160kVA to 200kVA, upgrading the extended warranty for 100% of preventative maintenance and repairs to three years and an alternate power supply that would eliminate an automatic transfer switch. The total estimated cost of the project is $406,550, which includes a contingency of $37,000. Three bids were received, and the lowest responsible bidder is Doublejack Electric Company of Royal Oak for the amount of $353,700. Taub moved approval of the attached suggested resolution. Supported by Woodward. Motion carried unanimously on a roll call vote. 16. PARKS AND RECREATION COMMISSION – 2012 BP FUELING COMMUNITIES DONATION ACCEPTANCE The Oakland County Board of Commissioners adopte d MR #13022 to accept a $20,000 BP Fueling Communities grant award on February 7, 2013, for the Disabled Veterans’ Sport Initiative. The grant agreement was approved by the local brand marketer of BP, Barrick Enterprise; however, BP Product North America did not approve it and, therefore, did not execute the grant agreement that was authorized and approved by MR #13022. BP Products North America wishes to disburse funds for the BP Fueling Communities Program through a donation instead of a grant agreement . The Oakland County Parks and Recreation Commission is seeking approval of the 2012 BP Fueling Communities Program donation for the Disabled Veterans’ Sport Initiative in the amount of $20,000 and the rescission of MR #13022. Taub moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote. 17. MR #13098 – BOARD OF COMMISSIONERS – RECOMMENDATION TO EXTEND THE SOUNDQUE CONTRACT FOR A ONE-YEAR PERIOD The resolution approves and authorizes an e xtension of the SoundQue contract for webcasting services, which expires on July 31, 2013, for an additional one -year period, ending July 31, 2014, under the FINANCE COMMITTEE Page 10 May 16, 2013 previously negotiated terms and scope of services. Commissioner Matis explained that they didn’t bid it out because there is a two percent (2%) cost reduction to stay wi th SoundQue for one more year . Commissioner Woodward inquired about the language of the contract, as it was not included in today’s packets, and asked what the actual dollar amount wo uld be for the next year. Taub moved to postpone consideration of the resolution until the June 6, 2013 Finance Committee meeting to allow time to obtain more detailed information concerning viewership. Supported by Scott. Motion carried on a roll call vote with Woodward, Crawford, Zack and Quarles voting no. 18. BOARD OF COMMISSIONERS – 2013 PARKS AND RECREATION PROPERTY TAX LEVY The resolution authorizes the Oakland County Board of Commissioners to levy a 0.2415 mills tax to support the Oakland County Parks and Recreation Commission during FY 2013 and to direct each Supervisor of the various townships and Assessing Officers of the several cities of Oakland County to spread the levy on their respective tax rolls for the year 2013 December Levy. Th e levy was approved by Oakland County voters on August 8, 2010, and has been modified to comply with the “Headlee Amendment” (MCL 211.34D(26). This levy is estimated to raise $11.9 million. Scott moved approval of the attached suggested resolution. Sup ported by Long. Motion carried unanimously on a roll call vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 10:30 a.m. ________________________ _______________________________ Pamela L. Worthington Helen Hanger Committee Coordinator Senior Committee Coordinator NOTE: The foregoing minutes are subject to Committee approval.