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HomeMy WebLinkAboutMinutes - 2013.06.05 - 36724 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, BLDG. 12E, PONTIAC, MICHIGAN 48341 -0475 Telephone: (248) 858-0100 FAX: (248) 858-1572 HUMAN RESOURCES COMMITTEE June 5, 2013 The meeting was called to order by Chairperson Scott at 1:30 p.m. in Committee Room A of the Courthouse Auditorium Wing, County Service Center in Pontiac, Michigan. HUMAN RESOURCES COMMITTEE MEMBERS PRESENT: John A. Scott, Bob Hoffman, Mattie Hatchett, Thomas F. Middleton, Jim Runestad, Philip Weipert, Janet Jackson HUMAN RESOURCES COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Human Resources Lori Motyka, Supervisor Karen Jones, Manager Tina Ramey, Benefits Supervisor Jennifer Hain, Benefits Manager Dawn Hunt, Wellness Coordinator Julie Fisher, Labor Relations April Bradshaw, Analyst Heather Mason, Analyst Frank Russell, Analyst Judy Fandale, Retirement Administrator Angie Broegman-Stinde, Analyst Nancy Scarlet, Director Sheriff’s Office Mike McCabe, Undersheriff Dale Cunningham, Business Manager Kent Gardner, Lab Supervisor Community Corrections Barb Hankey Board of Commissioners Jim VerPloeg, Administrative Director Sheryl Mitchell, Sr. Analyst Tracy Stolzenfeld, Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Weipert moved to approve the minutes of May 15, 2013, as printed. Supported by Hatchett. Motion carried on a voice vote. PUBLIC COMMENT None. John A. Scott Chairperson Bob Hoffman Majority Vice-Chair Mattie Hatchett Minority Vice-Chair Thomas F. Middleton Jim Runestad Philip J. Weipert Janet Jackson Human Resources Committee Page 2 June 5, 2013 AGENDA ITEMS 1. MR #13143 SHERIFF’S OFFICE – ADDITION OF TWO POSITIONS IN THE FORENSIC LABORATORY REIMBURSED BY HIDTA The Sheriff’s Office is requesting authorization to add two positions to the forensic laboratory. These positions will be funded by HIDTA, Michigan High Intensity Drug Trafficking Area, federal task force. This entity partners with the federal government to reduce drug trafficking and targets drug -trafficking organizations. This addition will allow a cooperative effort with the City of Detroit to enter data into the database at no cost, which will benefit the County. The addition of staff will help solve crimes quicker. The two positions are part time non-eligible 1,000 hour Forensic Laboratory Technicians in the Sheriff’s Office, Forensic Services Unit, which are anticipated to be filled by current employees. Weipert moved approval of the attached suggested resolution. Supported by Hoffman. Motion carried unanimously on a roll call vote with Runestad absent. 2. SHERIFF’S OFFICE – 2013 REORGANIZATION OF THE FORENSIC LABORATORY AND RELATED POSITION CHANGES The Sheriff’s Office is seeking authorization for the reorganization of the DNA laboratory. Several positions will be reclassified, transferred, deleted and created. The cost of the reorganization will be offset by the transfer of three existing positions from the Special Teams Unit and the deletion of two full - time positions. No additional funding is being requested. This reorganization will allow faster case turnaround and help with the case backlog, some of which was created when City of Detroit’s forensic lab closed. Undersheriff McCabe gave a brief history of why the lab reorganization was sought and how NFSTC, National Forensic Science Technology Center, was brought in to analyze the existing lab. The lab will process county cases and no other counties’ cases unless it is life-threatening. The State of Michigan will benefit as the caseload will be funneled away from the state and other areas in Michigan can be serviced. Technicians are currently being trained and the full-time Forensic Biologist position has been posted. The NFSTC suggested the prospective Biologist’s salary was too low and was raised to the recommended level. A number of qualified applicants have applied for this position. The next hurdle will be the lab expansion. Once the lab is up and running, accreditation will be sought through ASCLD, American Society of Crime Laboratory Directors. The estimated operating target is toward the end of the first quarter next year. Some additional revenue is anticipated from the State of Michigan ‘s Forensic Lab Fee Fund. Middleton moved approval of the attached suggested resolution. Supported by Hoffman. Motion carried unanimously on a roll call vote. 3. DEPARTMENT OF PUBLIC SERVICES – COMMUNITY CORRECTIONS DIVISION – FY2013 COMPREHENSIVE COMMUNITY CORRECTIONS PLAN – GRANT AMENDMENT The Public Services Department is seeking to amend the 2013 Comprehensive Community Corrections Plan. The grant funding was reduced by $94,546. This amendment will delete one vacant Community Corrections Specialist III position, which was cut from the Bloomfield District Court. The court administrator has requested the return of that person; however, the position was lost due to grant reduction through 2014. Ms. Hankey gave a brief position description and an example of ways this cut may affect the public and how it could possibly increase costs in other areas, such as due to prolonged imprisonment. The Drunk Driver Jail Reduction Program is not affected by the reduced funding and will remain intact. Human Resources Committee Page 3 June 5, 2013 Runestad moved approval of the attached suggested resolution. Supported by Hatchett. Motion carried unanimously on a roll call vote. 4. HUMAN RESOURCES DEPARTMENT – RESOLUTION EXEMPTING OAKLAND COUNTY GOVERNMENT FROM THE PROVISIONS OF 2011 PA 152 FOR CALENDAR YEAR 2014 The Human Resources Department is requesting authorization to exempt Oakland County Government from the requirements of PA 152 for calendar year 2014. PA 152, known as the Publically Funded Health Insurance Contribution Act, imposes limits on public empl oyer paid portions of employees’ medical benefit plan coverage. Legislation imposes a cap formula regarding health costs for public employers. The employer bears a portion of costs and a portion is passed on to the employee. Oakland County is a self-funded employer, which means the employer pays the actual costs of the employees’ medical and prescription coverage. The Act pertains mainly to premium-based and not self-funded employers. To be in compliance, a July 1 budget timeframe must be adhered to. This timing conflicts with existing fall Open Enrollment and, therefore, costs are viewed retrospectively. The request to opt out will provide continued compliance with the Act and has been granted the last two years. Opting out requires a two-thirds majority vote of the entire Board. This resolution would be effective for 2014. Health care is presently in flux and this issue will continue to be monitored every year. Runestad moved approval of the attached suggested resolution. Supported by Hoffman. Motion carried unanimously on a roll call vote. 5. HUMAN RESOURCES DEPARTMENT/BENEFIT ADMINISTRATION DIVISION – MODIFICATIONS TO COUNTY MEDICAL PLANS FOR 2014 The Human Resources Department is requesting authorization to change eligible employee and retiree medical plans. A proposed 2014 Active and Retired Medical Options Comparison Chart – 6/4/2013 was distributed. This chart compiles the information recently obtained from vendor bids of third-party administrators who process medical claims. In the past no other health plan bids could match the Blue Cross/ Blue Shield hospital and provider coverage and only 60 percent of employees’ doctors were included in the network of past vendor bids. The proposed vendor’s coverage is 98 percent of employees’ doctors and hospitals. The chart compares the existing plans to the new plans that will become available to employees, retirees and new employees. The existing PPO plan enrollees wi ll be moved to the PPO1 plan effective January 1, 2014, if they do not make an alternate election. The PPO2 plan is Community Blue Plan 2 through Blue Cross/Blue Shield. The CMM plan enrollees will be moved to the new PPO3 plan if they do not make an alternate election. The existing HMO (HAP) plan will remain in effect and available to all employees, retirees and new employees. An employee survey shows the main reason a majority of employees either came to work or stay at the County is for the benefits. Two years ago, HAP, Health Alliance Plan, purchased a controlling interest in ASR Health Benefits, a third-party administrator. ASR’s office is in Grand Rapids, Michigan , and the company is affiliated with the Henry Ford system in the southeast Metropolitan Detroit area. Employee information meetings are planned for employees and retirees to explain the changes and reveal the plans available prior to the Open Enrollment period. Informational materials will be distributed by the Human Resources Department, who will act as liaison. HR will be able to analyze individual situations and answer questions. Middleton moved approval of the attached suggested resolution. Supported by Runestad. Motion carried unanimously on a roll call vote. Human Resources Committee Page 4 June 5, 2013 6. HUMAN RESOURCES DEPARTMENT - EXTENSION OF MERIT SYSTEM ELIGIBILITY LISTS The Human Resources Department is requesting approval of a six -month extension of the Merit System eligibility lists for nine classifications. Hoffman moved approval of the attached suggested resolution. Supported by Hatchett. Motion carried on a voice vote. COMMUNICATIONS A. Position Change Summary B. Retirement Board Minutes – April 2013 Runestad moved to receive and file the communications. Supported by Jackson. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the Committee, the meeting was adjourned at 2:18 p.m. _______________________________________ __________________________________ Tracy Stolzenfeld, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.