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HomeMy WebLinkAboutMinutes - 2013.06.06 - 36725 June 6, 2013 Chairperson Middleton called the meeting of the Fina nce Committee to order at 9:00 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Shelley Taub, David Woodward, Christine Long, John Scott, Kathy Crawford, Jeff Matis, Helaine Zack, Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE None. OTHERS PRESENT CHILDREN’S VILLAGE Jody Overall, Manager COUNTY EXECUTIVE Bob Daddow, Deputy County Executive ECONOMIC DEVELOPMENT/COMM. AFFAIRS Dan Hunter, Deputy Director FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager, Planning & Engineering HEALTH AND HUMAN SERVICES George Miller, Director INFORMATION TECHNOLOGY Ed Poisson, Director Tammi Shepherd, Chief Jamie Hess, Manager, CLEMIS Ed Sager, Supervisor Anita Campbell, Supervisor HUMAN RESOURCES Karen Jones, Manager TREASURER Jody Weissler Defoe, Chief Deputy Treasurer MANAGEMENT & BUDGET Laurie VanPelt, Director Lynn Sonkiss, Chief, Fiscal Services Gaia Piir, Supervisor II, Fiscal Services Antonio Pisacreta, Financial Analyst Leo Lease, Financial Analyst Kim Elgrably, Financial Analyst Ebru Adoglu-Jones, Financial Analyst Monica Tinsley, Financial Analyst Nancy Falardeau, Financial Analyst Holly Conforti, Financial Analyst PUBLIC SERVICES Mark Newman, Director PURCHASING Scott Guzzy, Purchasing Admin., Compliance Office Pam Weipert, Compliance Officer, Compliance Office SHERIFF’S OFFICE Mike McCabe, Unde rsheriff Dale Cunningham, Business Manager Kent Gardner, Supervisor, C. Lab Dale Miller, Investigation/Forensic Services OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long John Scott Kathy Crawford Jeff Matis Helaine Zack Nancy Quarles TOM MIDDLETON Chairperson SHELLEY TAUB Vice Chairperson DAVE WOODWARD Minority Vice Chairperson FINANCE COMMITTEE Page 2 June 6, 2013 OTHERS PRESENT, CONT’D. WATER RESOURCES COMMISSIONER Sue Coffey, Manager Joseph W. Colaianne, Attorney & Insur ance Admin. Sid Lockhart, Assistant Chief Engineer AXE & ECKLUND John Axe R.W. BAIRD & CO. Wayne Workman, Public Finance BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Chris Ward, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Committee in the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Taub moved approval of the previous minutes of May 16, 2013, as printed. Supported by Crawford. Motion carried on a voice vote. PRESENTATION OF THE AGENDA Chairperson Middleton removed Consent Agenda Item 1a from the agenda, which is listed as a Tri-Party fund item, and he was informed that the Road Commission sent it to Oakland County in error. There we re no objections. PUBLIC COMMENT None. FY 2013 CONTINGENCY REPORT Since Consent Agenda 1a was removed from the agenda a newly revised Page 10 of the Contingency Report “Use of General Fund Equity During FY 2013 was provided. The FY 2013 – FY 2015 Contingency Current Years Activity will be increased by $20,215 to $139,796 with approval of item 10 on today’s agenda. The FY 2013 – FY 2015 Classification and Rate Change Current Years Activity will be decreased by $1,648 to $89,809. The FY 2013 – FY 2015 Contingency Current Years Activity was decreased by $4,000 to $135,796. Zack moved to receive and file the FY 2013 Contingency Report dated May 31, 2013, as amended. Supported by Crawford. Motion carried on a voice vote. COMMUNICATIONS A. County Executive Compliance Office/Purchasing – Contract Exception Report for the June 6, 2013 Finance Committee Meeting B. Sheriff’s Office – 2013 Paul Coverdell Forensic Science Improvement Grants Program – Grant Application C. Sheriff’s Office – 2013 State Criminal Alie n Assistance Program (SCAAP) Grant Application FINANCE COMMITTEE Page 3 June 6, 2013 D. Highland Downtown Development Authority (HDDA) – 2012 Annual Tax Increment Financing Report Taub moved to receive and file the C ommunications. Supported by Matis. Motion carried on a voice vote. CONSENT AGENDA 2. AMENDMENT TO BOND RESOLUTION AUTHORIZING THE COUNTY OF OAKLAND TO ISSUE THE COUNTY OF OAKLAND RETIREES HEALTH CARE REFUNDING BONDS, SERIES 2013 (GENERAL OBLIGATION LIMITED TAX) The resolution amends Paragraphs 17 and 18 and rescinds Paragraph 20 of the Refunding Bond resolution that was approved by the Board of Commissioners on No vember 28, 2012, which authorized the County to issue refunding bonds in an amount not to exceed $485,000,000 . Based on the advice of the County’s Financial Advisor, R. W. Baird & Company, the amendments allow the County to sell the bonds at a negotiated sale instead of a competitive sale. This would allow the County to enter the market on short notice at a point in time that appears most advantageous to possibly obtain a lower rate of interest on the bonds and the most favorable price for purchase of securities to be escrowed for payment of the contract obligations to be refunded. Taub moved approval of the attached suggested resolution. Supported by Long. Motion carried unanimously on a roll call vote. 3. RESOLUTION APPROVING THE UNDERTAKING TO PROVIDE CONTINUING DISCLOSURE BY THE COUNTY OF OAKLAND IN CONNECTION WITH THE ISSUANCE OF THE COUNTY OF OAKLAND RETIREES HEALTH CARE REFUNDING BONDS, (GENERAL OBLIGATION LIM ITED TAX) IN ONE OR MORE SERIES The resolution continues the process of refinancing Oakland County’s Certificates of Participation (COPS) that were issued in 2007 to fully fund Oakland County’s Other Post -Employment Benefits (OPEB) obligations, also referred to as “retirees’ healthcare.” It also requires that the County have an obligation through the Treasurer’s Office for disclosure of information in regards to significant effects on the County of Oakland Retirees’ Health Care Refunding Bonds, which is s tandard procedure for all bonds approved by the Board of Commissioners. Woodward moved approval of the attached suggested resolution. Supported by Matis. Motion carried unanimously on a roll call vote. 4. DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATI ON DIVISION – APPROVAL OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH THE CHARTER TOWNSHIP OF HIGHLAND AND THE CITIES OF BIRMINGHAM AND PONTIAC The resolution approves an agreement between Oakland County and the Charter Town ship of Highland and the Cities of Birmingham and Pontiac to provide Equalization Division Assistance Services, which includes original assessments, reappraisals and file maintenance. The term of the agreement is from July 1, 2013 through June 30, 2016. Taub moved approval of the attached suggested resolution. Supported by Long. FINANCE COMMITTEE Page 4 June 6, 2013 Motion carried unanimously on a roll call vote. 5. SHERIFF’S OFFICE – ADDITION OF TWO POSITIONS IN THE FORENSIC LABORATORY REIMBURSED BY HIDTA The Office of National Drug Cont rol has designated Southeastern Michigan as a High-Intensity Drug Trafficking Area (HIDTA) and has awarded Oakland County a cost reimbursement of up to $40,000 to reimburse the Oakland County Sheriff’s Office for data entry into the Integrated Ballistic Id entification System (IBIS). The resolution accepts the award of up to $40,000 and approves the addition of two General Fund/General Purpose, part-time 1,000 hour Forensic Laboratory Technicians in the Sheriff’s Office. The funds will cover the cost of th e salaries and fringe benefits for data entry into the Integrated Ballistic Identification System (IBIS). Woodward moved approval of the attached suggested Fiscal Note. Supported by Scott. Motion carried unanimously on a roll call vote. 6. SHERIFF’S OFFICE – 2013 REORGANIZATION OF THE FORENSIC LABORATORY AND RELATED POSITION CHANGES The Sheriff’s Office is seeking authorization for the reorganization of the forensic lab , which includes creating four new classifications (Administrator Forensic DNA/Bio logy Lab Services, DNA/Biology Lab - Supervisor, Forensic CODIS Analyst and a DNA Technician). In addition, one full -time eligible General Fund/General Purpose DNA Technician position will be created in the Investigative & Forensic Services Division, Forensic Services Unit. The reorganization will also include the transfer of one full -time eligible General Fund/General Purpose Sergeant and two full -time eligible General Fund/General Purpose Deputy II positions to the Investigative & Forensic Services Divisi on, Forensic Services Unit, the deletion of two positions (Deputy II – FTE and Forensic Lab Specialist II – FTE), and to upwardly reclassify two positions . This reorganization is requested to meet the increased demands of the Results Program, to renovate and expand the Sheriff’s Forensic Laboratory to process DNA evidence and become a nationally certified forensic and crime laboratory. These recommendations came about from a comprehensive study by the National Forensic Science Technology Center (NFSTC). Taub moved approval of the attached suggested Fiscal Note. Supported by Scott. Motion carried unanimously on a roll call vote. 7. WATER RESOURCES COMMISSIONER – RESOLUTION TO ESTABLISH CLINTON -OAKLAND SEWAGE DISPOSAL SYSTEM PERRY STREET DIVERSION PROJEC T AND AUTHORIZE CLINTON-OAKLAND SEWAGE DISPOSAL SYSTEM PERRY STREET DIVERSION PROJECT CONTRACT The Water Resources Commissioner is seeking approval of a project that consists of the design and construction of the Perry Street pumping station that will all ow for the diversion of 30% of the Clinton - Oakland Sewage Disposal System (COSDS) flow from the Oakland -Macomb Interceptor Drain (OMID) to the wastewater treatment plant located in the City of Pontiac. The project includes the design and construction of an inlet diversion structure, site utilities including new sewage grinding equipment, hydraulic gates, submersible pumps and associated piping, meter, valves and other equipment. The total estimated cost of the project, including bond sales, is not to exce ed $24,339,002. The resolution approves the Clinton -Oakland Sewage Disposal System Perry Street Diversion Project Contract between the County of Oakland, by and through its Water Resources Commissioner, and the Cities of Auburn Hills, Rochester, Rochester Hills; the Townships of Independence, Oakland, Orion, Oxford, Waterford and West Bloomfield; FINANCE COMMITTEE Page 5 June 6, 2013 and the Villages of Lake Orion and Oxford. Mr. Colaianne explained that this will allow the County to pay back 50% of the bonds, and it will lower the overall cost of the operation and maintenance of the system to the Pontiac residents. No County general funds shall be appropriated to this project; therefore, no budget amendment is required. Taub moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote. 8. WATER RESOURCES COMMISSIONER – RESOLUTION APPROVING CLINTON -OAKLAND SEWAGE DISPOSAL SYSTEM 2013 INTER -MUNICIPAL CONTRACT The Clinton-Oakland Sewage Disposal System (COSDS) is a regional sewage collection system that was established in 1967. The COSDS collects sewage from Oakland County communities and delivers it through underground pipes to the Oakland -Macomb Interceptor Drain (OMID) and then to the Detroit Wastewater Treatment Plant. The CO SDS serves all or part of the following communities: City of Auburn Hills, Independence Township, Village of Lake Orion, Orion Township, Oakland Township, Oxford Township, Village of Oxford, Rochester, Rochester Hills, Waterford Township, West Bloomfield Township and Lake Angelus. The base COSDS contract will not expire until 2017; however, there are several factors that deem it necessary to replace the agreement with a new inter -municipal agreement at this time. The Water Resources Commissioner is seeking approval of the Clinton-Oakland Sewage Disposal System 2013 Inter-Municipal Contract between the County of Oakland, by and through its Water Resources Commissioner, and the COSDS communities. This contract will replace the 1967 Clinton-Oakland Sewage Disposal System contract, the Clinton -Oakland Sewage Disposal System Gibson -Avon Arm contract, the Rochester Connection contract and the Clinton -Oakland Sewage Disposal System Management Agreement dated January 1, 1996. It will allow the Oakland -Macomb Interceptor Drain Drainage District to contract with the City of Detroit for treatment of the Clinton -Oakland Sewage Disposal System sewage flow; assign new flow capacities; adds the City of Rochester as a community to the Clinton -Oakland Sewage Disposal System, which will result in significant savings for the City Rochester; includes the System’s ability to divert flow to the wastewater treatment plant located in the City of Pontiac; adopts a process for re - allocating certain capital and interest costs; and p rovides for the imposition of charges for sewage treatment services and costs associated with administration, operation and maintenance. No budget amendment is required, and no General Fund appropriation is required. Scott moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 9. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – AMENDMENT #3 TO THE INTERLOCAL AGREEMENT BETWEEN THE COUNTY OF OAKLAND AND THE OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY The Health Division is seeking approval of an Amendment #3 to the Interlocal Agreement between the County of Oakland and the Oakland County Community Mental Health Authority. The original contract, which was approved by MR #10236, contained a not-to-exceed amount of $2,500,000 annually ($2,200,000 for Specialty Substance Abuse Medicaid Services and $300,000 for Substance Abuse Adult Benefit Waiver). The amendment continues the agreement through FY 2013 with the same level of fund ing for the Specialty Substance Abuse Medicaid Services and decreases the Substance Abuse Adult Benefit Waiver amount by $76,415 for a total of $2,423,585 in funding for this agreement. Long moved approval of the attached suggested Fiscal Note. Suppor ted by Taub. FINANCE COMMITTEE Page 6 June 6, 2013 Motion carried unanimously on a roll call vote with Quarles absent. 10. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – FY 2012/2013 AND FY 2013/2014 INLAND BEACH GRANT CONTRACT AND ADDENDUM A WITH THE DEPARTMENT OF ENVIRONMENTAL QUALITY (DEQ) – DEQ PROJECT NUMBER 2013 -7209 The Health Division is seeking approval of the 2013 through 2014 Inland Beach Grant Project Contract and Addendum A for $40,430.00 with $13,476.00 of local in -kind matching funds for the period of March 1, 2013 through September 30, 2014. Mr. Miller explained that the Inland Beach grant is a program that has been going on for years, and it allows the County to continue to sample 48 public lakes and 20 semi-public lakes. The County’s approval for entering into th is agreement is conditioned and premised upon the acceptance, approval and execution of the agreement containing Addendum A by the Michigan Department of Environmental Quality (MDEQ) and that the failure of the MDEQ to execute the agreement as specified shall, without any further act of the Oakland County Board of Commissioners, automatically negate and void the County’s approval and/or acceptance of this agreement as provided for in this resolution. Long moved approval of the attached suggested Fiscal No te. Supported by Crawford. Motion carried unanimously on a roll call vote with Quarles absent. 11. HEALTH AND HUMAN SERVICES – CHILDREN’S VILLAGE/FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – CHILDREN’S VILLAGE MANDY’S PLACE FIRST FLOOR RENOVAT ION The Departments of Health and Human Services and Facilities Management are seeking approval for the Children’s Village Mandy’s Place renovation project in the amount, not to exceed $35,133. Mr. Miller explained that the project involves installing an additional set of doors inside the main hallway to create a waiting room between the two main sets of doors in Mandy’s Place (Building H). This will prevent the general public from having direct access to the living quarters of this facility until they a re approved to enter. Matis moved approval of the attached suggested Fiscal Note. Supported by Scott. Motion carried unanimously on a roll call vote. 12. FACILITIES MANAGEMENT – APPROVAL AND ACCEPTANCE OF LEASE FOR 52 -1 NOVI DISTRICT COURT The Department of Facilities Management is seeking approval and acceptance of a lease between Hannawa Novi Holdings, LLC and the County of Oakland for the 52-1 District Courthouse located at 48150 Grand River Avenue in Novi, Michigan. The term of the lease is fro m July 1, 2013, until June 30, 2023, with an option for the tenant to terminate for any reason without penalty upon 365 days written notice. The amount of rent will be $31,000 per month for the first seven (7) years. On the eighth anniversary of the date of commencement of the lease the annual rent for each 12 -month period shall be increased by 1% from the previous year’s annual rent. Crawford moved approval of the attached suggested Fiscal Note . Supported by Long. Motion carried unanimously on a rol l call vote. 13. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – COUNTY CENTER FINANCE COMMITTEE Page 7 June 6, 2013 DRIVE EAST PAVEMENT REPLACEMENT PROJECT Facilities Management is seeking approval of the County Center Drive East Pavement Replacement Project in an amount not to exceed $1,000,000, including the contract award and contingency. The project consists of repaving County Center Drive East and the North Court Tower Boulevard. The Road Commission is responsible for engineering and managing the project, and the County is respo nsible for funding the construction of it. The resolution approves an agreement between the County of Oakland and the Road Commission for Oakland County for this project. Scott moved approval of the attached suggested resolution. Supported by Matis. Motion carried unanimously on a roll call vote. 14. DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION – FY 2013 COMMUNITY CORRECTIONS COMPREHENSIVE PLAN GRANT AMENDMENT The Department of Public Services Community Corrections Division was previously awarded $2,005,574 in grant funding, which included $1,551,986 for Plans and Services and $453,588 for the Drunk Driver Jail Reduction Program funds from the Michigan Department of Corrections (MDOC) for the period of October 1, 2012, through Sep tember 30, 2013. On February 21, 2013, t he MDOC informed community corrections agencies that the FY2013 statewide Plans and Services budget would be reduced by $1.8 million. To offset that reduction, the Oakland County Community Corrections Division is seeking approval of a grant amendment to eliminate one Community Corrections Specialist III position, which reduces expenses by $103,295 . This amount has been moved to cover unexpected overages in other line items ($2,800 into Administration salaries and $5,949 into Contracted Services). A 6% reduction ($94,546) of the Plans and Services budget brings the amount of that award to $1,457,440 and the Drunk Driver Jail Reduction Program budget remains unchanged. Zack moved approval of the attached suggeste d Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 15. HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRATION PLAN 3 RD QUARTERLY REPORT FOR FY2013 The Department of Human Resources reviewed classifications for the 3rd Quarter o f 2013, and is recommending that the salary grade for the Sheriff Communications Quality Assurance Supervisor be upgraded from Grade 11 to Grade 13 effective June 15, 2013. The budget will be amended as detailed in the Fiscal Note. Scott moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote. 16. DEPARTMENT OF INFORMATION TECHNOLOGY – INTERLOCAL AGREEMENT BETWEEN OAKLAND COUNTY AND PLYMOUTH TOWNSHIP FIRE DEPARTMENT FOR THE FIRE RECORDS MANAGEMENT SYSTEM The Department of Information Technology is seeking approval of an interlocal agreement between the County of Oakland and the Plymouth Township Fire Department to allow them access to the County’s Fire Records Management System (FRMS) effective August 1, 2013. The Plymouth Township Fire Department will be responsible for the following annual fees (prorating 2 months access for FY 2013): $4,902.00 FINANCE COMMITTEE Page 8 June 6, 2013 annual department fee and $1,401.00 each additional station fee. In addition, the Plymouth Township Fire Department will require a one-time purchase of two additional FRMS software licenses at $2,800 each with an increase of $568 to the annual software maintenance for each license. Matis moved approval of the attached suggested resolution. Supported by Long. Motion carried unanimously on a roll call vote. 17. DEPARTMENT OF INFORMATION TECHNOLOGY – 2012 NACO APPLICATION LIBRARY GRANT ACCEPTANCE The National Association of Counties (NACo) has awarded Oakland County $28,325 in grant funding to b e used for the development of an Application Library system that will allow NACo members to document and search applications used within county governments. The grant funding period is from September 18, 2012 through September 30, 2015. The total cost of the project is $82,205, and IT will fund $53,880. Taub moved approval of the attached suggested resolution. Supported by Matis. Motion carried unanimously on a roll call vote. 18. DEPARTMENT OF INFORMATION TECHNOLOGY – REVISION OF THE ACCESS OAKLAND/G2G CLOUD SOLUTIONS MASTER FEE STRUCTURE The Department of Information Technology is seeking approval of a revised Access Oakland/G2G Cloud Solutions Master Fee Structure by removing obsolete or retired products, revising certain produc t names/cost models and adding new products with the associated enhanced access fees. No budget amendment is recommended. Taub moved approval of the attached suggested resolution. Supported by Matis. Motion carried unanimously on a roll call vote. 19. DEPARTMENT OF INFORMATION TECHNOLOGY – REVISION OF THE ENHANCED ACCESS POLICY TO ADD CLARITY AND TO GRANT AUTHORITY TO CERTAIN PUBLIC BODIES TO WAIVE CERTAIN ENHANCED ACCESS FEES The Department of Information Technology is seeking approval of the revision of the Enhanced Acce ss to Public Records Policy dated May 28, 2013. These revisions will add clarity regarding the waiver or reduction of fees for certain educational purposes and for granting authority to certain public bodies for the waiver of certain enhanced access fees of less than $750 on behalf of the Board of Commissioners. No budget amendment is recommended. Taub moved approval of the attached suggested resolution. Supported by Matis. Motion carried unanimously on a roll call vote. 20. DEPARTMENT OF INFORMATION T ECHNOLOGY – MODIFICATIONS TO COMPREHENSIVE I.T. SERVICES INTERLOCAL AGREEMENT The Department of Information Technology is seeking approval of modifications to the Comprehensive Information Technology Services interlocal Agreement. Mr. Sager indicated tha t the modifications are to the supplemental exhibits. In Exhibit 1, Online Payments, a revision was made to simplify the calculation of the revenue sharing to FINANCE COMMITTEE Page 9 June 6, 2013 eliminate the upfront costs and sharing back 50% of the net enhanced access fees. Mr. Bertolini explained that County costs are paid for before any share -back takes place. Mr. Sager pointed out that a couple revisions were made to Exhibit VIII, Over the Counter Payments, and the first was to eliminate the upfront costs and sharing back 50% of the n et enhanced access fees for online payments. The last modification is specifically to coincide with the Livingston County percentage breakdowns, and that is to eliminate the upfront costs and share back of 65% of the net enhanced access fee for years 1-4 and then 50% for the remaining term of the agreement. No budget amendment is requested at this time. Quarles moved approval of the attached suggested resolution. Supported by Crawford. Motion carried unanimously on a roll call vote. 21. DEPARTMENT OF IN FORMATION TECHNOLOGY – AMENDMENT TO I.T. SERVICES INTERLOCAL AGREEMENT WITH GENESEE COUNTY The Department of Information Technology is seeking approval of an amendment to the I.T. Services Interlocal Agreement with Genesee County to add Exhibit V Oaknet Connectivity, as Genesee County has asked to receive this additional service. No budget amendment is required. Quarles moved approval of the attached suggested resolution. Supported by Taub. Motion carried unanimously on a roll call vote. 22. DEPARTMENT OF INFORMATION TECHNOLOGY – AMENDMENT TO I.T. SERVICES INTERLOCAL AGREEMENT WITH LIVINGSTON COUNTY The Department of Information Technology is seeking approval of an amendment to the I.T. Services Interlocal Agreement with Livingston County to create an addendum to allow Livingston County to receive the additional service of Over the Counter payments. Scott moved approval of the attached suggested resolution. Supported by Woodward. Motion carried unanimously on a roll call vote. 23. DEPARTMENT OF MANAG EMENT AND BUDGET – FISCAL YEAR 2013 SECOND QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS Ms. Sonkiss gave a brief overview of the FY 2013 Second Quarter Forecast, indicating that they are predicting approximately $19.3 million favorability, and she exp lained that this figure is made up of approximately $1.9 million in revenue favorability and approximately $17.3 million in expenditure favorability. The resolution accepts the Fiscal Year 2013 Quarterly Financial Forecast and authorizes amendments to the FY 2013 – FY 2015 Budget, write -offs for uncollectible debts, as detailed in the resolution and attached schedules. Crawford moved approval of the attached suggested resolution. Supported by Zack. Motion carried unanimously on a roll call vote. 24. BOARD OF COMMISSIONERS – RECOMMENDATION TO EXTEND THE SOUNDQUE CONTRACT FOR A ONE-YEAR PERIOD (postponed from 5/16/13 meeting) FINANCE COMMITTEE Page 10 June 6, 2013 The resolution approves and authorizes an extension of the SoundQue contract for webcasting services, which expires on July 31, 2013 , for an additional one-year period, ending July 31, 2014, under the previously negotiated terms and scope of services. Commissioner Matis explained that they didn’t bid it out because there is a two percent (2%) cost reduction to stay with SoundQue for o ne more year. Commissioner Woodward inquired about the language of the contract, as it was not included in today’s packets, and asked what the actual dollar amount would be for the next year. Commissioner Taub expressed her concerns about the data that s he had requested to receive from SoundQue, which she indicated she has not yet received . Chairperson Middleton mentioned that some of the data is not accurate in regards to the locations of some of the viewers. Matis moved approval of the attached sug gested Fiscal Note. Supported by Woodward. Motion carried unanimously on a roll call vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 11:10 a.m. ________________________ _______________________________ Pamela L. Worthington Jim VerPloeg Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.