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HomeMy WebLinkAboutMinutes - 2013.07.11 - 36731 July 11, 2013 Chairperson Middleton called the meeting of the Fina nce Committee to order at 9:03 a.m. in the Pernick-Aaron Conference Room of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Shelley Taub, David Woodward, Christine Long, John Scott, Kathy Crawford, Jeff Matis, Helaine Zack, Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE None. OTHERS PRESENT COUNTY EXECUTIVE Bob Daddow, Deputy County Executive Phil Bertolini, Deputy County Executive Mac Coddington, Intern COMMUNITY & HOME IMPROVEM ENT Karry Rieth, Manager Kathy Williams, Supervisor, Housing Counseling Lon Shook, Housing Counselor EQUALIZATION Terry Schultz, Field Supervisor Kimberly Hampton, Technical Assistant HUMAN RESOURCES Nancy Scarlet, Director Jennifer Hain, Manager INFORMATION TECHNOLOGY Pat Coates, 9-1-1 Coordinator, CLEMIS LIBRARY BOARD Laura Mancini, Director John Chambers, Chair MANAGEMENT & BUDGET Lynn Sonkiss, Chief, Fiscal Services Katie West, Grant Coordinator Monica Tinsley, Financial Analyst PURCHASING Scott Guzzy, Purchasing Admin. Joe Dahl, Buyer II SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Business Manager TREASURER’S OFFICE Jody Weissler DeFoe, Chief Deputy Treasurer Ross Gavin BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Chris Ward, Senior Analyst Julia Ruffin, Liaison Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Committee in the Pledge of Allegiance. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long John Scott Kathy Crawford Jeff Matis Helaine Zack Nancy Quarles TOM MIDDLETON Chairperson SHELLEY TAUB Vice Chairperson DAVE WOODWARD Minority Vice Chairperson FINANCE COMMITTEE Page 2 July 11, 2013 APPROVAL OF THE PREVIOUS MINUTES Long moved approval of the previous minutes o f June 6, 2013, as printed. Supported by Taub. Motion carried on a voice vote. AGENDA Chairperson Middleton added a memo regarding Charter Township of Royal Oak – Arrearage to the agenda as Communication Item J . There were no objections. PUBLIC COMMENT None. FY 2013 CONTINGENCY REPORT The FY 2013 – FY 2015 Capital Outlay will be decreased by $39,731 to $5,155 for purchase of office furniture by the Prosecuting Attorney . General Fund Equity During FY 2013 balanc e will be reduced by $673,374 to $1,255,498 with approval of items 1a through 1h . Crawford moved to receive and file the FY 2013 Contingency Report dated July 2, 2013, as amended. Supported by Quarles. Motion carried on a voice vote. COMMUNICATIONS A. County Executive Compliance Office/Purchasing – Contract Exception Report for the July 11, 2013 Finance Committee Meeting B. Sheriff’s Office – 2014 Auto Theft Prevention Authority – Grant Application C. 52/3 District Court – 2014 Sobriety Court Treatment – Grant Application D. 52/4 District Court – 2014 Drug Therapy Court Treatment Grant Application E. County Executive Memorandum – Animal Control Status and Fees F. Notice of Hearing: City of Auburn Hills – June 17, 2013 7 p.m. – RE: Request for an Industrial Facilities Exemption Certificate for Rehabilitation/Replacement Real Property for a Facility Located at 2150 N. Opdyke Rd., Auburn Hills, MI 48326 G. Notice of Hearing: City of Auburn Hills – June 17, 2013 7 p.m. – RE: Requests for 1) Establishing a Plant Rehabilitation District (PRD); and 2) Establishing an Industrial Development District (IDD) for Rehabilitation of Real Property for a Facility Located at 2150 N. Opdyke Rd., Aubu rn Hills, MI 48326 H. Notice of Hearing: City of Auburn Hills – June 17, 2013 7 p.m. – RE: Request for a New Personal Property Related Industrial Facilities Exemption Certificate, located at 10 Corporate Drive, Auburn Hills, MI 48326 I. Notice of Hearing: City of Auburn Hills – June 17, 2013, 7:00 p.m. – RE: Request for an Industrial Development District for the City of Auburn Hills for their Facility Located at 2060 N. Opdyke Rd., Auburn Hills, MI 48326 Commissioner Woodward expressed that the intent of t he waiving of Animal Control fees , (as it relates to Communication Item E) was intended for rescues who were requesting animals that were scheduled to be euthanized and not for all rescues. Mr. Daddow explained that rescues that were approved by the Alliance amounted to only 10 out of the approximately 150 rescues in the State of Michigan , and FINANCE COMMITTEE Page 3 July 11, 2013 currently, Oakland County Animal Control has about 150 dogs, 250 cats and 150 dogs in foster care ; therefore, they are currently waiving the fees charged to rescue o rganizations from June 29, 2013, through Labor Day as a 60 -day test period to assess the impact of animals rescued, and there is a proposed resolution before the Board of Commissioners to waive the fee permanently . Commissioner Taub expressed opposition t o Communication A, page 2, and stated that the Land Sale Auction Advertisement should have been bid out to all broadcast companies. Chairperson Middleton requested that there be a short presentation on Item J to discuss the Charter Township of Royal Oak Arrearage. Mr. Soave gave a brief history of the Sheriff’s contract with the Charter Township of Royal Oak, and explained that they are currently in arrears in the amount of $67,065.58, and if no further payments are made by Monday, July 15 th, the arrearage will increase to $122,881.13; however, the Charter Township of Royal Oak is making attempts to resolve the arrearage. While the arrearage is active, the Finance Committee will receive monthly updates. Long moved to receive and file the Communications. Supported by Woodward. Motion carried on a voice vote with Taub dissenting on Communications Item A . CONSENT AGENDA 1a. MR #13167 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CITY OF AUBURN HILL S – JOSLYN ROAD, NORTH OF PACIFIC DRIVE TO I-75 – PROJECT NO. 51891 The resolution, which was introduced by Mike Gingell, authorizes the release of $29,331 (Oakland County’s 1/3 share) in Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project that was submitted by the City of Auburn Hills. The project consists of concrete repair on Joslyn Road from north of Pacific Drive to I -75. A copy of the Cost Participation Agreement is included, and a budget amendment of $29,331 is recommended. Any additional project costs less than 15% of the original agreement will be honored under this agreement. Project costs exceeding 15% will require an additional resolution and approval. 1b. MR #13168 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CITY OF AUBURN HILLS – JOSLYN ROAD, COLLIER ROAD TO NORTH OF PACIFIC DRIVE – PROJECT NO. 50971 The resolution, which was introduced by Mike Gingell, authorizes the release of $100,000 (Oakland County’s 1/3 share) in Tri -Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project that was submitted by the City of Auburn Hills. The project consists of the resurfacing of Joslyn Road from Collier Ro ad to north of Pacific Drive. A copy of the Cost Participation Agreement is included, and a budget amendment of $10 0,000 is recommended. Any additional project costs less than 15% of the original agreement will be honored under this agreement. Project c osts exceeding 15% will require an additional resolution and approval. 1c. MR #13169 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CITY OF BLOOMFIELD HILLS – LONG LAKE ROAD AT ORCHARD RIDGE ROAD, BOTH LAHSER ROAD AND ORCHARD RIDGE – PROJECT NO. 51901 The resolution, which was introduced by Shelley Taub, authorizes the release of $15,712 (Oakland County’s 1/3 share) in Tri -Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project that was submitted by the City of Bloomfield Hills. The project consists of safety improvements on Long Lake Road at Orchard Ridge Road and drainage improvements on both Lahser FINANCE COMMITTEE Page 4 July 11, 2013 Road and Orchard Ridge Road. A copy of the Cost Participation Ag reement is included, and a budget amendment of $15,712 is recommended. Any additional project costs less than 15% of the original agreement will be honored under this agreement. Project costs exceeding 15% will require an additional resolution and approval. 1d. MR #13170 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CHARTER TOWNSHIP OF COMMERCE – HAGGERTY ROAD, PONTIAC TRAIL TO RICHARDSON ROAD – PROJECT NO. 51101 The resolution, which was introduced by Ch ristine Long, authorizes the release of $150,000 (Oakland County’s 1/3 share) in Tri -Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project that was submitted by the Charter Township of Commerce. The project consists of the reconstruction of Haggerty Road from Pontiac Trail to Richardson Road. A copy of the Cost Participation Agreement is included, and a budget amendment of $150,000 is recommended. Any additional project costs less than 15% of the original agre ement will be honored under this agreement. Project costs exceeding 15% will require an additional resolution and approval. 1e. MR #13171 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CHARTER TOWNSHIP OF W EST BLOOMFIELD – HAGGERTY ROAD, PONTIAC TRAIL TO RICHARDSON ROAD – PROJECT NO. 51101 The resolution, which was introduced by John Scott, authorizes the release of $150,000 (Oakland County’s 1/3 share) in Tri-Party Road Improvement Program funds from the O akland County Designated Fund Balance for a project that was submitted by the Charter Township of West Bloomfield. The project consists of the reconstruction of Haggerty Road from Pontiac Trail to Richardson Road. A copy of the Cost Participation Agreement is included, and a budget amendment of $150,000 is recommended. Any additional project costs less than 15% of the original agreement will be honored under this agreement. Project costs exceeding 15% will require an additional resolution and approval. 1f. MR #13172 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – TOWNSHIP OF ADDISON – 2013 GRAVEL ROAD IMPROVEMENT PROGRAM – PROJECT NO. 51772 The resolution, which was introduced by Michael Spisz, authorizes the release of $10,070 (Oakland County’s 1/3 share) in Tri -Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project that was submitted by the Township of Addison. The project consists of the spreading of gravel and chloride on various roads within the Township. A copy of the Cost Participation Agreement is included, and a budget amendment of $10,0 70 is recommended. Any additional project costs less than 15% of the original agreement will be honored under this ag reement. Project costs exceeding 15% will require an additional resolution and approval. 1g. MR #13173 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CITY OF NOVI – 8 MILE ROAD, NAPIER ROAD TO TAFT ROAD – PROJECT NO. 51711 The resolution, which was introduced by Kathy Crawford, authorizes the release of $174,476 (Oakland County’s 1/3 share) in Tri -Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project that was sub mitted by the City of Novi. The project consists of the resurfacing of 8 Mile Road from Napier Road to Beck Road . A copy of the Cost Participation Agreement is included, and a budget amendment of $174,476 is recommended. Any additional project costs les s than 15% of the original agreement will be honored under this agreement. Project costs exceeding 15% will require an additional resolution and approval. FINANCE COMMITTEE Page 5 July 11, 2013 1h. MR #13175 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 AP PROPRIATION – CHARTER TOWNSHIP OF ROSE – 2013 GRAVEL ROAD IMPROVEMENT PROGRAM – PROJECT NO. 51932 The resolution, which was introduced by Bob Hoffman, authorizes the release of $43,785 (Oakland County’s 1/3 share) in Tri -Party Road Improvement Program fun ds from the Oakland County Designated Fund Balance for a project that was submitted by the Charter Township of Rose. The project consists of spreading gravel and chloride on various roads within the Township. A Cost Participation Agreement is included, and a budget amendment of $43,785 is recommended. Any additional project costs less than 15% of the original agreement will be honored under this agreement. Project costs exceeding 15% will require an additional resolution and approval. Scott moved approval of Consent Agenda Items 1a – 1h. Supported by Long. Motion carried unanimously on a roll call vote. REGULAR AGENDA 2. MR #13165 - SHERIFF’S OFFICE – CONTRACT AMENDMENT #3 FOR LAW ENFORCEMENT SERVICES IN THE CITY OF PONTIAC – 2013-2015 The Sheriff’s Office is seeking an amendment to the contract between the City of Pontiac and Oakland County to change four (4) Deputy II (no fill) positions to Patrol Investigators for the period of July 20, 2013 to December 31, 2015. In addition, four department -owned vehicles with mobile/prep in -car radios will become part of the County fleet for replacement purposes at no cost to the County, and then when fully depreciated, they will be eligible for replacement. The effective date of the amendment is July 20, 2013. A budget amendment is recommended to reflect an increase in revenues related to the billing price change. Quarles moved approval of the attached suggested Fiscal Note. Supported by Matis. Motion carried unanimously on a roll call vote. 3. MR #13166 - SHERIFF’S OFFICE CONTRACT FOR LAW ENFORCEMENT SERVICES AT THE MICHIGAN RENAISSANCE FESTIVAL – 2013 SEASON The Sheriff’s Office is seeking approval of an annual contract for law enforcement services at the Michigan Renaissance Festival for the upcoming 201 3 season in the fall, which is comprised of eight weekends. The County of Oakland will be reimbursed for law enforcement services by the Michigan Renaissance Festival at the hourly overtime rates for the 2013 season, as was established by Miscellaneous Re solution #12266. No budget amendments are necessary because revenue and expense budgets were previously amended during the County Executive recommended phase of the budget process. Scott moved approval of the attached suggested Fiscal Note. Supported by Matis. Motion carried unanimously on a roll call vote. 4. SHERIFF’S OFFICE – 2013 MARINE SAFETY PROGRAM GRANT ACCEPTANCE The Michigan Department of Natural Resources & Environment has awarded the Oakland County Sheriff’s FINANCE COMMITTEE Page 6 July 11, 2013 Department $129,551 in grant fun ding, which includes $74,875 in State funds and $54,676 in Federal funds. There is a required County match of $24,958, which is included in the Sheriff’s Office Patrol Services Division budget. The grant funding provides reimbursement of salaries and other operating expenses for the 2013 Marine Safety Program. The grant reimbursement period is from January 1, 2013 through December 31, 2013. Long moved approval of the attached suggested Fiscal Note . Supported by Quarles. Motion carried unanimously on a roll call vote. 5. SHERIFF’S OFFICE – CONTRACT FOR POLICE AND FIRE DISPATCH SERVICES FOR THE VILLAGE OF HOLLY 2013 - 2015 The Village of Holly is requesting that the Sheriff’s Office dispatch police and fire calls for the Village. The resolution approves the Police and Fire Dispatch Agreement with the Village of Holly and creates one General Fund/General Purpose Dispatch Specialist position in the Sheriff Emergency Response & Preparedness Division, Communications Unit. Future level of service, including pe rsonnel, is contingent upon the level of funding associated with this agreement. Taub moved approval of the attached suggested Fiscal Note. Supported by Scott. Motion carried unanimously on a roll call vote. 6. SHERIFF’S OFFICE – CONTRACT FOR FIRE DISPA TCH SERVICES FOR THE CHARTER TOWNSHIP OF GROVELAND 2013 - 2015 The Charter Township of Groveland is requesting that the Sheriff’s Office dispatch fire calls for the Township. The Sheriff’s Office is seeking approval of an agreement between the Oakland Co unty Sheriff’s Office and the Charter Township of Groveland, beginning August 1, 2013, through March 31, 2015. In addition, one GF/GP, full-time eligible Dispatch Specialist position will be created in the Emergency Prep., Training and Communications Division. The FY 2014 through FY 2016 budgets will be amended with the Finance Committee Recommended Budget P hase, which includes a pending Sheriff reorganization. Taub moved approval of the attached suggested Fiscal Note. Supported by Matis. Motion carried unanimously on a roll call vote. 7. MULTI-DEPARTMENT (SHERIFF’S OFFICE AND CIRCUIT COURT) – 2013 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM INTERGOVERNMENTAL AGREEMENT AND GRANT APPLICATION Oakland County, along with the City of Pontia c, has been allocated $129,060 and has prepared an application to the U.S. Department of Justice, Office of Justice Programs for funding under the 2013 Edward Byrne Memorial Justice Assistance Grant (JAG) Program. It is a requirement by the U.S. Department of Justice, Office of Justice that an intergovernmental agreement between the County and the local units of government is adopted when submitting an application for this grant; therefore, an intergovernmental agreement between Oakland County and the City of Pontiac is included as part of the application packet. The funding is based on Federal allocation and will be distributed as follows: $31,805 to the Sheriff’s Office, $1,805 to the Oakland County Circuit Court and $95,450 to the City of Pontiac (via the Sheriff’s Office). Oakland County will serve as fiduciary and lead agency for the entire award. The resolution authorizes the intergovernmental agreement between Oakland County and the City of Pontiac, which is required to apply jointly to the U.S. D epartment of Justice for the 2013 Edward Byrne Memorial Justice Assistance Grant (JAG). The grant funding period is October 1, 2012 through September 30, 2016, FINANCE COMMITTEE Page 7 July 11, 2013 and no County match is required. Scott moved approval of the attached suggested Fiscal Not e. Supported by Matis. Motion carried unanimously on a roll call vote. 8. PROSECUTING ATTORNEY – 2013 POSITION CHANGES The Prosecutor’s Office is requesting to delete one Supervisor Prosecutor Administrative Services position, which is currently vacant, and create one GF/GP funded, FTE Assistant Prosecuting Attorney II position and one GF/GP funded PTNE 1,000 hours per year Accountant II position effective August 1, 2013. The FY 2014 through FY 2016 County Executive Recommended budget will also be amende d. Taub moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote. AGENDA Joe Colaianne explained that Item #9 on today’s Finance Committee agenda did not get approved by the Planning and Building Committee, (liaison committee) because it was removed from the agenda due to the fact that Rochester City Council voted down the Clinton -Oakland Sewage Disposal System Rochester Arm Operation and Maintenance Contract . He requested that item #9 on the agenda, “Water Resources Commissioner – Resolution Approving Clinton -Oakland Sewage Disposal System Rochester Arm Operation and Maintenance Contract” be removed f rom today’s Finance Committee agenda. Chairperson Middleton removed it, and there we re no objections. 10. DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION – APPROVAL OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH THE TOWNSHIPS OF NOVI AND SOUTHFIELD AND THE CHARTER TOWNSHIPS OF COMMERCE, MILFORD, OAKLAND, ORION AND OXFORD AND THE CITIES OF THE VILLAGE OF CLARKSTON, FARMINGTON, FERNDALE, HAZEL PARK, NOVI, ORCHARD LAKE VILLAGE, ROYAL OAK, SOUTH LYON AND WALLED LAKE The Department of Management and Budget/Equalization Division is seeking approval of renewal contracts with the aforementioned communities for Equalization Division Assistance Services such as original assessments, reappraisals and file maintenance for the term of July 1, 2013 through June 30, 2016 . Revenues and expenditures associated with the services for these contracts are included in the FY 2013 through FY 2015 Adopted Budget; therefore, no budget amendment is recommended at this time. Long moved approval of the attached suggested resolution. Supported by Zack. Motion carried unanimously on a roll call vote. 11. HUMAN RESOURCES DEPARTMENT/BENEFIT ADMINISTRATION DIVISION – MODIFICATIONS TO COUNTY MEDICAL PLANS FOR 2014 The Human Resources Department is seeking approval of modifications to the medical plans for County employees and retirees. The proposal is to replace the current self -funded PPO plan with a self -funded PPO1 plan, establish a new self -funded PPO2 plan and replace the current self -funded Comprehensive Major Medical p lan (CMM) with a self-funded PPO3 plan. These plans w ill be available to all current employees, new hires and retirees, and the existing HMO plan will now be available to all employees, retirees and new employees. Ms. Scarlet stated that bids were sent out , and Administrators System FINANCE COMMITTEE Page 8 July 11, 2013 Research, Inc. (ASR), wh ich is a third-party administrator of self-funded medical plans for HAP’s PPO line of products, was chosen. The Human Resources Department is currently in negotiations with bargaining units that represent County employees, and they plan to have these new b enefit options in place before the fall enrollment period. A summary with a Draft Proposed 2014 Active and Retired Medical Options Comparison Chart was distributed , and Ms. Scarlet and Ms. Hain gave a brief overview of some of the comparisons between what is currently offered to County employees and what the proposed options offer. Scott moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Long absent . 12. DEPARTMENT OF ECONOMIC DEVE LOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY’S NATIONAL MORTGAGE SETTLEMENT (NMS) GRANT FOR HOMEOWNERSHIP COUNSELING SERVICES - ACCEPTANCE The Michigan State Housing Development Authori ty (MSHDA) has awarded the County $175,100 through the Community & Home Improvement Division’s Housing Counseling and Homeless Services Unit as a MSHDA housing counseling agency to perform a full range of foreclosure -related counseling and marketing outreach for Oakland County families. The funds will support the cost of a housing counselor and prevent a reduction in the Division’s ability to deliver effective foreclosure counseling by funding the Community & Home Improvement Specialist for 15 months effec tive October 1, 2013, through December 31, 2014. One GF/GP full-time eligible Community & Home Improvement Specialist (Housing Counselor) position will sunset on September 30, 2013. Ms. Rieth explained that the person currently in the position that ends on September 30, 2013, will be able to move laterally to the newly funded position. Commissioner Taub commended both Karry Rieth and Kathy Williams for their efforts in securing this grant to save the County money. Quarles moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Long absent. 13. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY (MSHDA) NATIONAL FORECLOSURE MITIGATION COUNSELING PROGRAM ROUND 7 SUB - GRANTEE AGREEMENT FOR COUNSELING SERVICES – ACCEPTANCE The Michigan State Housing Development Authority (MSHDA) administers a Homeownership Counseling Program, which provides counseling on foreclosure prevention, budgeting, credit repair, homeownership and related matters. Through this program the Oakland County Community & Home Improvement D ivision is paid by the MSHDA to perform foreclosure mitigation counseling for Oakland County fami lies at $150 or $300 per household based on the level of service defined by MSHDA. The Community & Home Improvement Division is seeking approval of a resolution to approve a Michigan State Housing Development Authority National Foreclosure Mitigation Coun seling Round 7 Sub -grantee Agreement totaling $20,870 for providing approximately 81 billable units of foreclosure mitigation counseling services and program related support costs for Oakland County families. Housing counseling services will be performed in accordance with National Industry Standards for Homeownership Education and Counseling. Zack moved approval of the attached suggested Fiscal Note. Supported by Taub . Motion carried unanimously on a roll call vote with Long absent . 14. INFORMATION TECHNOLOGY – VILLAGE OF HOLLY POLICE DEPARTMENT CESSATION OF FINANCE COMMITTEE Page 9 July 11, 2013 PSAP FUNCTIONS The Oakland County Board of Commissioners had adopted the Final Amended 9 -1-1 Service Plan for the County of Oakland via Miscellaneous Resolution #13176, and in that Plan the Villa ge of Holly Police Department was listed as a Primary 9 -1-1 Public Safety Answering Point (PSAP). Under the Emergency 9 - 1-1 Service Enabling Act, Michigan Public Act 32 of 1986, MCL 484.1101 et seq., as amended, a PSAP may cease functioning as a Primary P SAP by providing written notice to the County Clerk. The County Clerk has received written notice from the Village of Holly of its intention to cease functioning as a Primary PSAP under the Final Amended 9 -1-1 Service Plan for the County. This resolution authorizes a minor amendment of the Plan by deleting the Holly Police Department f rom the list of Primary PSAPs. The Oakland County Sheriff has been designated as the Primary PSAP for the Village of Holly and the Township of Groveland. There is no fiscal impact resulting from this amendment; therefore, no budget amendment is recommended. Taub moved approval of the attached suggested resolution. Supported by Zack. Motion carried unanimously on a roll call vote with Long absent. 15. DEPARTMENT OF INFORM ATION TECHNOLOGY – REQUEST FOR APPROVAL OF RADIO SYSTEM AGREEMENT FOR THE COUNTY -WIDE RADIO SYSTEM, OAKWIN The Department of Information Technology is seeking approval of an agreement between the County of Oakland and the City of Northville for the use an d operation of OakWIN, which is a new County -wide radio system that has the ability to encompass all public safety agencies in Oakland County and create interoperability be tween those agencies in the County. The agreement governs the relationship and responsibilities between the County and the City of Northville for the use and operation of OakWIN. Any costs and fees associated with the use, operation and maintenance of OakWIN that would be assessed to the user shall be approved by the Oakland County Boar d of Commissioners. No budget amendment is needed at this time. Taub moved approval of the attached suggested resolution. Supported by Matis. Motion carried unanimously on a roll call vote with Long absent . 16. BOARD OF COMMISSIONERS – AMENDMENT TO GRAN TS PROCEDURE Since new requirements have been imposed by grantor agencies such as requirements for adopting resolutions in support of grant applications, the Grant Application and Acceptance Procedures General Guidelines needed to be updated. The resolut ion amends the Grants Procedures and flowcharts to include the necessary updates. This will replace Appendix C in the Board Rules for the Oakland County Board of Commissioners. Scott moved approval of the attached suggested resolution. Supported by Crawford. Motion carried unanimously on a roll call vote with Long absent . OTHER BUSINESS/ADJOURNMENT Chairperson Middleton stated that budget hearings will be on July 25, 2013, August 8, 2013 and August 22, 2013. He requests that the elected officials of each department be present, and if they are not available, that someone is sent in their place to be available to answer questions. Each department will be allowed 20-30 minutes for their presentation, and a chart showing the Budget Hearing schedule will be distributed. He stated that if any commissioners have questions of any department , that they contact the department FINANCE COMMITTEE Page 10 July 11, 2013 prior to the meeting , and a list of questions can be compiled . Chairperson Middleton is asking that the Budget Hearings do not go pa st noon. There being no other business to come before the committe e, the meeting was adjourned at 10:50 a.m. ________________________ _______________________________ Pamela L. Worthington Jim VerPloeg Committee Coordinator Administrative Direc tor NOTE: The foregoing minutes are subject to Committee approval.