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HomeMy WebLinkAboutMinutes - 2013.07.24 - 36735 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, BLDG. 12E, PONTIAC, MICHIGAN 48341 -0475 Telephone: (248) 858-0100 FAX: (248) 858-1572 HUMAN RESOURCES COMMITTEE July 24, 2013 The meeting was called to order by Chairperson Scott at 1:30 p.m. in Committee Room A of the Courthouse Auditorium Wing, County Service Center in Pontiac, Michigan. HUMAN RESOURCES COMMITTEE MEMBERS PRESENT: John A. Scott, Bob Hoffman, Mattie Hatchett, Thomas F. Middleton, Jim Runestad, Philip Weipert, Janet Jackson HUMAN RESOURCES COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: Human Resources Nancy Scarlet, Director Karen Jones, Manager Lori Motyka, Supervisor Heather Mason, Analyst Frank Russell, Analyst Jordie Kramer, Supervisor Kristy Slosson, Supervisor Julie Fisher, Analyst Dawn Milmine, Analyst Public Services Mark Newman, Director Sheriff’s Office Mike McCabe, Undersheriff Dale Cunningham, Business Manager 52-1 District Court Alexandra Black, Chief Probation Officer Board of Commissioners Jim VerPloeg, Administrative Director Chris Ward, Analyst Julia Ruffin, Community Liaison Helen Hanger, Sr. Committee Coordinator Tracy Stolzenfeld, Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Jackson moved to approve the minutes of July 10, 2013, as printed. Supported by Middleton. Motion carried on a voice vote. PUBLIC COMMENT None. John A. Scott Chairperson Bob Hoffman Majority Vice-Chair Mattie Hatchett Minority Vice-Chair Thomas F. Middleton Jim Runestad Philip J. Weipert Janet Jackson Human Resources Committee Page 2 July 24, 2013 AGENDA The July 24, 2013 Agenda was amended to add Miscellaneous Resolution numbers to Items 1 through 3. Under Communications B, 52-1 District Court – FY 2014 Drug Court Grant – Application, the fiscal report had been revised by removing paragraphs 3 and 6. The Sheriff’s Office brought a walk-on item regarding a Marine Patrol Services Agreement with the City of Sylvan Lake - 2013-2015, which became Agenda Item 4 and the Salary and Benefit Recommendation Package item was moved to Agenda Item 5. Hoffman moved approval of the amended agenda. Supported by Weipert. Motion carried on a voice vote. AGENDA ITEMS 1. SHERIFF’S OFFICE – CONTRACT FOR FIRE DISPATCH SERVICES FOR THE CHARTER TOWNSHIP OF ORION 2014-2015 The Sheriff’s Office is seeking authorization for fire dispatch services for Orion Township. Most of the smaller communities have contracted with the County for dispatch services. Now 16 out of 28 fire departments are dispatched by the Sheriff’s Office. Middleton moved approval of the attached suggested resolution. Supported by Hoffman. Motion carried unanimously on a roll call vote. 2. SHERIFF’S OFFICE – CONTRACT AMENDMENT #4 FOR LAW ENFORCEMENT SERVICES FOR THE CHARTER TOWNSHIP OF PONTIAC - 2013-2015 The Sheriff’s Office is seeking authorization for approval of the fourth amendment to the contract for law enforcement services in Pontiac. This amendment deletes one Patrol Investigator position that was previously requested and approved, but never filled. Notre Dame Prep School in Pontiac determined the requested coverage would not be needed. Hatchett moved approval of the attached suggested resolution. Supported by Runestad. Motion carried unanimously on a roll call vote. 3. SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CITY OF OAKLAND 2013-2015 The Sheriff’s Office is seeking authorization for law enforcement services for Oakland. This amendment will add two 1,000 hours per year, part-time noneligible Court Deputy II positions to the Patrol Services Division. These positions are front desk staff for the Oakland Township substation during normal daytime hours. Most employees hired are police officers or retired officers. Middleton moved approval of the attached suggested resolution. Supported by Runestad. Motion carried unanimously on a roll call vote. Human Resources Committee Page 3 July 24, 2013 4. SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CITY OF SYLVAN LAKE 2013-2015 The Sheriff’s Office is requesting authorization to provide marine patrol services on Sylvan Lake. This resolution will add one part-time non-eligible position of 250 hours to provide services. Contracting information was sent to Sylvan Lake earlier this year. Discussions were taking place with Sylvan Lake when the recent tragedy occurred. Jump boats are used to answer calls on the lakes that do not have a contract. Marine services for Highland Township on White Lake are paid for by their association through the Township. Marine patrol will service the entire lake, including Otter Lake at the north end. Police presence has an effect on boater’s safety. Hatchett moved approval of the attached suggested resolution. Supported by Hoffman Motion carried unanimously on a roll call vote. 5. HUMAN RESOURCES – FISCAL YEAR 2014 SALARY RECOMMENDATIONS The Human Resources Department is requesting approval of a 2% salary adjustment and recommendations by the County Executive Administration. This is the first increase recommended since 2009. The adjustment is already in the budget and will take place in 2014. The retirement rate the last four years has been an average of 95 employees per year. The turnover rate has crept to seven percent. A salary increase will help with employee recruitment and retention. The blank line in Paragraph 3 of the Report was filled with 2%, which refers to the general salary increase of the County Executive, Prosecuting Attorney, County Clerk/Register of Deeds, Water Resources Commissioner, Sheriff and County Treasurer, effective September 21, 2013. The IT Department issue is a separate situation currently before the Finance Committee. The materials, background information and charts were explained and discussion followed. The Report will be forwarded on to Finance. Middleton moved to amend paragraph 3 of the report to recommend a 2% increase for all other elected officials. Supported by Hoffman. Motion carried unanimously on a roll call vote with Hatchett dissenting. Weipert moved approval of the attached suggested report. Supported by Jackson. Motion carried unanimously on a roll call vote. COMMUNICATIONS A. Position Change Summary B. 52-1 District Court - FY 2014 Drug Court Grant – Application C. FY2014-FY2016 Budget Request Spreadsheets Runestad moved to receive and file the communications. Supported by Weipert. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT The daycare facility Childrens’ Choice has been bought by New Horizons. A two-year extension had just been entered into, so it is now with New Horizons. A meeting was held with the new company’s representatives. The existing staff was offered jobs with benefits. Quarterly meetings and monitoring is planned. The daycare’s capacity is 100 children and the current enrollment is 80 to 85. The daycare Human Resources Committee Page 4 July 24, 2013 services are offered to County employees, who have first priority, and also to grandparents with obligations to grandchildren, the Credit Union, Oakland Schools and Road Commission. The Human Resources Department reported that 56 meetings have been set up throughout the County to be available to the work force to provide information regarding the health care benefit changes before fall enrollment. The paperwork is scheduled to be distributed in a couple weeks. Enrollment starts in late September. The benefits will take effect in January. There being no further business to come before the Committee, the meeting was adjourned at 2:03 p.m. _______________________________________ __________________________________ Tracy Stolzenfeld, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.