HomeMy WebLinkAboutMinutes - 2013.07.25 - 36736
July 25, 2013
Chairperson Middleton called the meeting of the Fina nce Committee to order at 9:05 a.m. in
Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac,
Michigan.
COMMITTEE MEMBERS PRESENT
Tom Middleton, Shelley Taub, David Woodward, Christine Long, John Scott, Kathy Crawford, Jeff
Matis, Helaine Zack, Nancy Quarles
COMMITTEE MEMBERS ABSENT WITH NOTICE
None.
OTHERS PRESENT
ANIMAL CONTROL Bob Gatt, Manager
Joanie Toole, Administrative Supervisor
CIRCUIT COURT Nanci Grant, Chief Judge
Kevin Oeffner, Court Administrator
CORPORATION COUNSEL Keith Lerminaux, Corporation Counsel
Joellen Shortley, Deputy Corporation Counsel
COUNTY EXECUTIVE Bob Daddow, Deputy County Executive
Jerry Poisson, Deputy County Executive
Phil Bertolini, Deputy County Executiv e
Pam Weipert, Compliance Officer, Compliance Office
COMMUNITY & HOME IMPROVEMENT Karry Rieth, Manager
Lon Shook, Housing Counselor
COMMUNITY CORRECTIONS Barb Hankey, Manager
DISTRICT COURT – 52-1 Alexandra Black, Chief Probation Officer
EQUALIZATION Dave Hieber, Manager
Kimberly Hampton, Technical Assistant
HEALTH AND HUMAN SERVICES George Miller, Director
HOMELAND SECURITY Ted Quisenberry, Manager
HUMAN RESOURCES Nancy Scarlet, Director
Jennifer Hain, Manager
Lori Taylor, Supervisor
INFORMATION TECHNOLOGY Kevin Bertram, Manager
Janette McKenna, Chief
Ed Sager, Supervisor, E -Government
LIBRARY BOARD Laura Mancini, Director
John Chambers, Chair
OAKLAND COUNTY BOARD OF COMMISSIONERS
1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475
Telephone (248) 858 -0100 FAX (248) 858-1572
FINANCE COMMITTEE
Christine Long
John Scott
Kathy Crawford
Jeff Matis
Helaine Zack
Nancy Quarles
TOM MIDDLETON
Chairperson
SHELLEY TAUB
Vice Chairperson
DAVE WOODWARD
Minority Vice Chairperson
FINANCE COMMITTEE Page 2
July 25, 2013
OTHERS PRESENT, cont’d
MANAGEMENT & BUDGET Laurie VanPelt, Director
Tim Soave, Manager
Lynn Sonkiss, Chief, Fiscal Services
Holly Conforti, Chief, Fiscal Services
Gaia Piir, Supervisor II
Kim Elgrably, Financial Analyst
Monica Tinsley, Financial Analyst
Nancy Falardeau, Financial Analyst
Leo Lease, Financial Analyst
Prentiss Malone, Jr.
PUBLIC SERVICES Mark Newman, Director
PURCHASING Scott Guzzy, Purchasing Admin.
SHERIFF’S OFFICE Mike McCabe, Undersheriff
Dale Cunningham, Business Manager
TREASURER’S OFFICE Jody Weissler DeFoe, Chief Deputy Treasurer
Ross Gavin, Deputy Treasurer
WATER RESOURCES COMMISSIONER Jim Nash, Water Resources Commissioner
Philip Sanzica, Chief Deputy
Steve Korth, Manager
BOARD OF COMMISSIONERS Phil Weipert, Commissioner, District #8
Jim VerPloeg, Administrative Director
Chris Ward, Senior Analyst
Julia Ruffin, Liaison
Pamela Worthington, Committee Coordinator
PLEDGE OF ALLEGIANCE
Chairperson Middleton led the Committee in the Pledge of Allegiance.
APPROVAL OF THE PREVIOUS MINUTES
Taub moved approval of the previous minutes o f July 11, 2013, as printed. Supported by
Quarles.
Motion carried on a voice vote.
PUBLIC COMMENT
None.
FY 2013 CONTINGENCY REPORT
The FY 2013 – FY 2015 Contingency balance will be increased by $23,000 to $158,796 with approval of
Item #2 on the agenda. General Fund Equity During FY 2013 balanc e will be reduced by $170,363 to
$1,085,135 with approval of items 1a through 1d.
Taub moved to receive and file the FY 2013 Contingency Report dated July 19, 2013, as amended.
Supported by Scott.
Motion carried on a voice vote.
FINANCE COMMITTEE Page 3
July 25, 2013
COMMUNICATIONS
A. County Executive Compliance Office/Purchasing – Contract Exception Report for the July 25, 2013
Finance Committee Meeting
B. Sheriff’s Office – 2013 Competitive Grant Assistance Program – Holly Dispatch Center – Grant
Application
C. 52/1 District Court – FY 2014 Drug Court Grant Application
D. Circuit Court – 2014 Michigan Drug Court Grant Program (Adult Treatment Court) Application
E. Circuit Court – 2014 Michigan Drug Court Grant Program (Juvenile Drug Court) Application
F. McCartney & Co. P.C. – Annual Accounting for Oakland County 9 -1-1 Service District
G. Village of Holly – Downtown Development Authority’s Annual Report for Fiscal Year 2012 -2013
Crawford moved to receive and file the Communications. Supported by Quarles.
Motion carried on a voice vote.
CONSENT AGENDA
1a. MR #13199 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM
FISCAL YEAR 2013 APPROPRIATION – CITY OF NORTHVILLE – 8 MILE ROAD, BECK ROAD TO
TAFT ROAD – PROJECT NO. 51721
The resolution, which was introduced by Kathy Crawford, authorizes the release of $69,341 (Oakland
County’s 1/3 share) in Tri-Party Road Improvement Program funds from the Oakland County
Designated Fund Balance for a project that was submitted by the City of Northville. The project
consists of the resurfacing of 8 Mile Road from Beck Road to Taft Road . A copy of the Cost
Participation Agreement is included, and a budget amendment of $69,341 is recommended. Any
additional project costs less than 15% of the original agreement will be honored under this agreement.
Project costs exceeding 15% will require an additional resolution and approval.
1b. MR #13196 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM
FISCAL YEAR 2013 APPROPRIATION – CITY OF ROCHESTER HILLS – TIENKEN ROAD,
ROCHESTER ROAD TO SHELDON ROAD – PROJECT NO. 51731
The resolution, which was introduced b y Jeff Matis, authorizes the release of $76,015 (Oakland County’s
1/3 share) in Tri-Party Road Improvement Program funds from the Oakland County Designated Fund
Balance for a project that was submitted by the City of Rochester Hills. The project consists of the
reconstruction of Tienken Road from Rochester Road to Sheldon Road . A copy of the Cost Participation
Agreement is included, and a budget amendment of $76,015 is recommended. Any additional project costs
less than 15% of the original agreement will be honored under this agreement. Project costs exceeding
15% will require an additional resolution and approval.
1c. MR #13200 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM
FISCAL YEAR 2013 APPROPRIATION – CITY OF LAKE ANGELUS – 2013 GRAVEL ROAD
PROGRAM, VARIOUS ROADS – PROJECT NO. 51942
The resolution, which was introduced by Mike Gingell, authorizes the release of $18,000 (Oakland County’s
1/3 share) in Tri-Party Road Improvement Program funds from the Oakland County Designated Fund
Balance for a project that was submitted by the City of Lake Angelus . The project consists of the spreading
of gravel and chloride on various roads within the City. A copy of the Cost Participation Agreement is
included, and a budget amendment of $15,712 i s recommended. Any additional project costs less than
15% of the original agreement will be honored under this agreement. Project costs exceeding 15% will
FINANCE COMMITTEE Page 4
July 25, 2013
require an additional resolution and approval.
1d. MR #13197 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM
FISCAL YEAR 2013 APPROPRIATION – CITY OF ORCHARD LAKE VILLAGE – RESURFACING
OF SEMINARY ROAD FROM WEST BLOOMFIELD TRAIL TO ORCHARD LAKE ROAD –
PROJECT NO. 51962
The resolution, which was introduced by John Scott, authorizes the re lease of $7,007 (Oakland County’s
1/3 share) in Tri-Party Road Improvement Program funds from the Oakland County Designated Fund
Balance for a project that was submitted by the City of Orchard Lake Village. The project consists of the
resurfacing of Seminary Road from the West Bloomfield Trail to Orchard Lake Road in the Charter
Township of West Bloomfield . A copy of the Cost Participation Agreement is included, and a budget
amendment of $7,007 is recommended. Any additional project costs less than 15% o f the original
agreement will be honored under this agreement. Project costs exceeding 15% will require an additional
resolution and approval.
Matis moved approval of Consent Agenda Items 1a – 1d. Supported by Zack.
Motion carried unanimously on a ro ll call vote.
REGULAR AGENDA
2. MR #13192 - SHERIFF’S OFFICE – CONTRACT AMENDMENT #4 FOR LAW ENFORCEMENT
SERVICES IN THE CITY OF PONTIAC – 2013-2015
The Sheriff’s Office is seeking an amendment to the contract between the City of Pontiac and Oakland
County for law enforcement services to delete one Patrol Investigator for the period of August 1, 2013 to
December 31, 2015, and one General Fund/General Purpose Deputy II position in the Patrol Services
Division/Pontiac Unit for the period of July 1, 2013 throu gh December 31, 2015. This amendment also
includes the deletion of one marked vehicle with Mobile Data Camera (MDC), video camera, mobile and
prep radio. The amendment will add $23,000 back into the GF/GP Contingency Account.
Quarles moved approval of the attached suggested Fiscal Note. Supported by Crawford.
Motion carried unanimously on a roll call vote.
3. MR #13193 - SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT
SERVICES IN THE CHARTER TOWNSHIP OF OAKLAND, 2013 -2015
The Sheriff’s Of fice is seeking approval of an amendment to the original Schedule A of the Oakland County
Sheriff’s Office 2013-2015 Law Enforcement Services Agreement with the Charter Township of Oakl and to
add two (2) 1,000-hour, part-time, non-eligible Court Deputy II positions effective August 1, 2013 through
December 31, 2015. Undersheriff McCabe stated that th ese positions will serve as front desk staff at the
Oakland substation.
Matis moved approval of the attached suggested Fiscal Note. Supported by Taub.
Motion carried unanimously on a roll call vote.
4. MR #13191 - SHERIFF’S OFFICE – CONTRACT FOR FIRE DISPATCH SERVICES FOR THE
CHARTER TOWNSHIP OF ORION 2014 - 2015
The Sheriff’s Office is seeking approval of an agreement between the County of Oakland and the C harter
FINANCE COMMITTEE Page 5
July 25, 2013
Township of Orion for fire dispatch services during the period of January 1, 2014 through March 31, 2015.
To support these services one General Fund/General Purpose Dispatch Specialist position will be created
in the Sheriff Emergency Response & Pr eparedness Division, Communications Unit. Future level of
service, including personnel, is contingent upon the level of funding associated with this agreement.
Scott moved approval of the attached suggested Fiscal Note . Supported by Zack.
Motion carried unanimously on a roll call vote.
5. MR #13194 - SHERIFF’S OFFICE – CONTRACT FOR AUXILIARY DEPUTY SERVICES IN THE CITY
OF ROYAL OAK 2013
The City of Royal Oak has requested that the Oakland County Sheriff provide patrol services for special
events within the City for the period of August 1, 2013, through December 31, 2013. The Sheriff has agreed
to provide these services and is seeking approval of a contract between the County of Oakland and the City
of Royal Oak for patrol services for special events , such as Arts, Beats and Eats, on an overtime basis at
rates previously established by the Board of Commissioners via Miscellaneous Resolution #12266, which
was adopted on November 1, 2012. Sufficient funding is currently budgeted in the FY 2013 and FY 2014
revenue and expense budget for these services; therefore, no budget amendment is needed.
Woodward expressed his concern about the financial burden that the Arts, Beats and Eats event has on the
City of Royal Oak.
Taub moved approval of the attached su ggested Fiscal Note. Supported by Matis.
Motion carried on a roll call vote with Woodward, Zack and Quarles voting no.
6. SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CITY OF SYLVAN LAKE
– 2013 - 2015
The Sheriff’s Office is seeking approva l of an agreement between the County of Oakland and the City of
Sylvan Lake for marine patrol services effective July 17, 2013 through September 30, 2015. To support
this agreement one GF/GP part -time, non-eligible (PTNE) 250 hours/year Marine Safety Depu ty I position
will be created in the Sheriff’s Office/Patrol Services/Marine Safety Unit. This continuation of this position is
contingent upon the level of funding associated with this contract.
Scott moved approval of the attached suggested Fiscal No te. Supported by Taub.
Motion carried unanimously on a roll call vote.
7. MR #13195 – CIRCUIT COURT – USE OF MEDIATION FUNDS
The Circuit Court is seeking approval of the use of $10,000 to partially offset expenses by the Oakland
County Bar Association in relation to their assistance for case evaluation and the 2013 Bench/Bar
Conference. The funds will come from the Circuit Court Civil Mediation account, which has a current
balance of $817,990 and is reserved to pay attorney bills.
Zack moved approval of the attached suggested Fiscal Note. Supported by Matis.
Motion carried unanimously on a roll call vote.
8. DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS – MICHIGAN DEPARTMENT
OF CORRECTIONS, OFFICE OF COMMUNITY CORRECTIONS, COMMUNITY CORRECTIONS
FINANCE COMMITTEE Page 6
July 25, 2013
COMPREHENSIVE PLAN AND APPLICATION FOR FY 2014
The State of Michigan offers funding to local communities under P ublic Act 511, and the funding is targeted
to divert non-violent offenders from prison into local jail or sentencing alternatives. Oakland Co unty has
received funding for this program since 1994. Public Act 511 of 1988 requires that the “County Board of
Commissioners of the County shall approve the proposed comprehensive plan prepared by their advisory
board.” The Department of Public Service s/Community Corrections is currently seeking approval of an
application to request $1,700,788 from the State Office of Community Corrections for plans and services
related to this program for the period of October 1, 2013, through September 30, 2014. In addition,
$2,015,895 will be allocated from the State of Michigan Department of Corrections/Office of Community
Corrections for probation residential services, which the State pays directly to the Probation Residential
Centers since they hold the contract f or all residential services. The application seeks funding to continue
11 full-time eligible positions, two part-time non-eligible positions and two positions that are 50% funded by
the State and 50% funded by the County’s General Fund within the Communit y Corrections Division. Four
full-time eligible positions and one part -time non-eligible position would be continued in the Sheriff’s
Corrective Services Division. No budget amendment is recommended at this time.
Zack moved approval of the attached su ggested Fiscal Note. Supported by Taub.
Motion carried unanimously on a roll call vote.
9. DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION - APPROVAL OF
CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH
THE CITIES OF BERKLEY, BLOOMFIELD HILLS, HUNTINGTON WOODS AND PLEASANT RIDGE
The Department of Management and Budget/Equalization Division is seeking approval of renewal contracts
with the aforementioned communities for Equalization Division Assistance Services , such as original
assessments, reappraisals and file maintenance for the term of July 1, 2013 through June 30, 2016 .
Revenues and expenditures associated with the services for these contracts are included in the FY 2013
through FY 2015 Adopted Budget; therefore, n o budget amendment is recommended at this time.
Taub moved approval of the attached suggested resolution. Supported by Zack.
Motion carried unanimously on a roll call vote.
10. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – COMMUNITY
AND HOME IMPROVEMENT DIVISION – FY 2013 HOUSING COUNSELING PROGRAM GRANT -
ACCEPTANCE
The U.S. Department of Housing and Urban Development (HUD) has awarded the Oakland County
Department of Economic Development and Community Affairs $17,798 in grant funding to be used for
comprehensive housing counseling services for the period of October 1, 2012, through September 30,
2013. The grant will supplement Community Development Block Grant funds allocated to deliver housing
counseling services in accordance with Federal comprehensive housing counseling program guidelines.
No County match is required. Ms. Rieth explained that as a result of budget cuts, the amount of grant
funding for this year is significantly reduced from past years.
Taub moved approval of the attached suggested Fiscal Note. Supported by Quarles.
Motion carried unanimously on a roll call vote.
11. MR #13190 – HUMAN RESOURCES DEPARTMENT /INFORMATION TECHNOLOGY
DEPARTMENT - POSITION AND SALARY STRUCTURE CHANGES
FINANCE COMMITTEE Page 7
July 25, 2013
The Human Resources and Informatio n Technology Departments are seeking approval of department
position and salary structure changes to assist in retaining and finding qualified individuals for vacancies
that currently exist in the County I.T. Department . Mr. Bertolini explained that the I.T. Department currently
has 29 vacancies, and it is affecting the department’s ability to provide services . They have been
supplementing their staff with contractual labor and staff augmentation to cover these vacancies . Mr.
Bertolini indicated that costs are starting to rise for contractual labor.
The Departments of Human Resources and Information Technology have analyzed the current
classifications and salary ranges in relation to a market survey study and have found that some I.T.
classifications are below the market average for the Detroit Metropolitan area. The resolution approves the
reorganization within the I.T. Department that includes the creation, deletion, reclassification and removal of
classifications from the County’s Salary Administrati on Plan and includes salary range adjustments in order
to be more competitive with current wages of I.T. jobs in the Detroit Metropolitan area.
Scott moved approval of the attached suggested Fiscal Note. Supported by Long.
Motion carried on a roll call vote with Woodward voting no.
12. INFORMATION TECHNOLOGY – 2013/2014 MASTER PLAN QUARTERLY STATUS EXECUTIVE
SUMMARY
The Information Technology Master Plan Quarterly Status Executive Summary provides an overview of the
services and hours provided by IT during the 2013/2014 Master Plan period. Analysis for the third quarter
of the 2013/2014 Mas ter Plan shows that 72% of IT’s labor force was spent supporting and maintaining the
County’s current systems, which includes Customer Support, Maintenance, Plan ned Maintenance and
Upgrades, Team Man agement and Non-Project time. The remaining 28% of I.T.’s labor force was spent
implementing systems requested by various County Divisions through the IT Leadership Group Process.
Taub moved to receive and file the 2013/2014 Master Plan Quarterly Status Executive
Summary. Supported by Long.
Motion carried on a voice vote.
13. DEPARTMENT OF INFORMATION TECHNOLOGY – THIRD QUARTER 2013 DEVELOPMENT
APPROPRIATION TRANSFER
The Department of Information Technol ogy is requesting approval of the Third Quarter appropriation
transfer for development charges during the third quarter, which the Department of Information Technology
has determined to be $980,710.59 for the General Fund/General Purpose County departments . Direct
charges to Special Revenue and Proprietary Fund departments are $262,598.11 and non -county agencies
are $39,265.40 for the Third Quarter of 2013. The attached schedule provides detailed information.
Crawford moved approval of the attached sugge sted resolution. Supported by Quarles.
Motion carried unanimously on a roll call vote.
14. DEPARTMENT OF INFORMATION TECHNOLOGY – MODIFICATIONS TO COMPREHENSIVE I.T.
SERVICES INTERLOCAL AGREEMENT
The Department of Information Technology is seeking approv al of an amendment to the Comprehensive
I.T. Services Interlocal Agreement, which relates to County -provided I.T. data services that are accessible
to public bodies that sign this agreement for I.T. services . The agreement governs the relationship and
FINANCE COMMITTEE Page 8
July 25, 2013
responsibilities between the County and Public Bodies for the use of hardware that is to be provided by a
Public Body as part of its own computer system. The resolution approves the attached revised Exhibit V
and the revised Interlocal Agreement with the changes shown in redline and the new Exhibit IX and
authorizes the Chairperson of the Oakland County Board of Commissioners to sign the revised Interlocal
Agreement with Exhibits for any Michigan Public Body that signs the agreement.
Mr. Sager explained that Exhibit IX was added to include a new Information Technology Service to provide
space for a Public Body’s equipment at Information Technology to serve as a b ackup site for the Public
Body. Exhibit V is amended under Service Support Costs to strike the words “Public Body is responsible
for Service and Support Costs listed below” in the first sentence and changing the second sentence as
follows: “County will invoice Public Body quarterly monthly for the cost of the communication lines. No
budget amendment is recommended at this time ”.
Taub moved approval of the attached suggested resolution. Supported by Long.
Motion carried unanimously on a roll call vote with Zack absent.
15. DEPARTMENT OF MANAGEMENT AND BUDGET – COUNTY EXECUTIVE’S RECOMMENDED FY
2014 – 2016 BUDGET AND OVERVIEW OF REVENUE AND NON-DEPARTMENTAL BUDGET AND
SALARY RECOMMENDATIONS
Mr. Soave presented the overview of the Fiscal Year (FY) 2013 -2015 County Executive
Recommended Budget in conjunction with the presentation material distributed to committee
members. An overview was also presented by County Executive Patterson during the July 1 7,
2013 Board meeting. Mr. Soave explained that all County monies that the Board of Commissioners
has allowed County officials to spend money, but not all monies are budgeted. Sometimes monies
are added later for things such as donations. He indicated that all fun ds are not equal in the
budget; there are different levels, and they are listed in the overview, which is presented by
departments. Mr. Soave spoke briefly about personnel costs, which come fr om the Human
Resources budget, and he explained that there are three types of Proprietary Funds. One is
Special Revenue Funds, which relate primarily to grants, and he explained that grants have little
impact on the General Fund operation unless there is a grant match required. The other two funds
are Enterprise Funds, which are funds that are received from outside the County government
structure such as Parks and Recreation and CLEMIS , and Internal Servic e Funds, in which the
primary customer base are from departments within County government, such as charges for
services from the Information Technology or Facilities Management departments. Mr. Soave
explained that the presentation in the budget is listed by department and division, and he gave a
short explanation of how to read the budget and how the amendment process would proceed for
the recommended budget.
Ms. Sonkiss gave a brief overview of portions of the Categorical Analysis and Budget Highlig hts for
the County Executive Recommended Budget for FY 2014 – FY 2016. She highlighted upon the
Categorical Variance Chart on Page 123 of Budget Task Chart, which is listed by Elected Official
and explained how changes are made with the budget process, as we ll as a review of the General
Fund/General Purpose Operations Budget Highlights of the FY 2014/2015/2016 County Executive
Recommended Budget.
The FY 2014 General Fund/General Purpose (GF/GP) budget of $419.1 million was decreased by $3.7
million (0.9%) from the FY 2013 Amended Budget, and it is primarily due to decreases in the fringe
benefit costs ($4 million) for active employee health care and prescriptions resulting from positive actual
experience, which is partially offset by an additional 1% general salary increase of $2 million).
Mr. Soave handed out a document that includes a Recommendation from the County Executive and
FINANCE COMMITTEE Page 9
July 25, 2013
the FY 2014, FY 2015 and FY 2016 Budget Summary of Finance Committee Amendments, which is
broken down by Beginning Balance, Sub -Total Section A – Adopted Resolutions and C, Finance
Committee Recommended Amendments, and he gave a brief description of how to read the
information provided in Section C. Mr. Soave gave a brief overview of the amendment process and
how any changes to the budget will be put on the list, and they will be handled at the Finance
Committee Budget Wrap -up on August 22nd.
RECESS AT 10:21 A.M.
RECONVENED AT 10:29 A.M.
Taub moved to receive and file the County Executive’s Recommended FY 2014 – 2016 Budget and
Overview of Revenue and Non -Departmental Budget and Salary Recommendations. Supported by
Long.
Motion carried on a voice vote.
BUDGET HEARINGS
Mr. VerPloeg explained that budget summaries were e -mailed to each commissioner by the Board of
Commissioners Senior Analysts of the Board of Commissioners, and he indicated that they are meant to
assist each commissioner throug h the budget process, and not meant to replace or substitute the budget
information provided by Management and Budget.
COUNTY EXECUTIVE
Mr. Poisson gave a brief presentation of the County Executive’s Recommended Budget (CERB) for the
departments that operate under the County Executive, and all departmental directors of those departments
in the County Executive Division were available for questions from the commissioners. Mr. Poisson
indicated that the County Executive is requesting approval of a budget of about $799 million for FY 2014,
and they will continue w ith the Framework that the Board of Commissioners has adopted in terms of doing
a rolling three-year budget, suggesting incremental changes over time to achieve substantial results and
continuing programs that invest in Oakland County’s future . Mr. Poisson stated that the Office of
Compliance, formerly known as the Auditing Di vision, is also included under the County Executive budget.
Mr. Poisson, Mr. Daddow, Ms. VanPelt, Mr. Gibb and Mr. Soave responded to questions posed by
commissioners on some of the line items in the budget. Mr. Poisson mentioned that $200,000 has be en
designated for enhanced programs to support Buy Local program and has directed Economic Development
to develop a program that will support the mission of buying local in communities.
Mr. Gibb mentioned that Oakland County Economic Dev elopment is pursuing a program through the
Michigan Economic Development Corporation (MEDC) in relation to the Michigan Pure Business to
Business Connect for an initiative in Oakland County for Medical Main Street and Business to Business
purchasing within the County. He indicated that the County’s recommended budget includes funding to
support the entrepreneurial efforts that relate to the Elite 40 program, which is a program to draw
entrepreneurs from all communities within the County. In regards to the Main Street program, he indicated
that it is fully-funded through the CERB to continue to support economic development within cities,
townships and villages in the County. There are 17 communities currently participating in the Main Street
program, and four more communities have expressed interest in the Main Street program .
CIRCUIT COURT
FINANCE COMMITTEE Page 10
July 25, 2013
Chief Judge Nanci Grant stated that Circuit Court is on budget, and they are not asking for any additional
funds or cuts. Judge Grant, Mr. Oeffner and Ms. Langton responded to questions about the line items in
the budget.
In responding to a question about E-filing revenue and whether or not the revenue amount has plateaued,
Judge Grant mentioned that by January of 2014, the entire domestic docket will be added. Mr. Oeffner
explained that the civil docket has plateaued. He informed the commissioners that currently all divorce
cases without children are E-filed, and the judges just approved the addition of divorce cases involving
children to the E-filing system, which would add approxim ately 5,000 additional cases. Mr. Oeffner stated
that the current annual revenue for the Circuit Court is over $1 million.
SHERIFF
Sheriff Bouchard mentioned that the law enforcement contracts with the City of Pontiac and other
communities are going well.
Sheriff Bouchard informed the commissioners that the originally-projected $600,000 in savings for the
commissary contract has actually saved the County $1 million , and monies from the extra savings will be
used to support the DNA program that they will be implementing. Their partnership with other communities
has increased by 30%, and others h ave expressed interest in partnering with the Sheriff in regards to
support and assistance for policing services .
The Sheriff has been able to acquire equipment from the Federal government, as they have done some
downsizing, and they have been doing driver’s training and other types of training to support the equipment.
He indicated that all budget tasks have been met , and they are currently under budget .
Sheriff Bouchard , Undersheriff McCabe and Mr. Cunningham responded to questions asked by the
commissioners about particular line items. In response to the Library Continuation, Sheriff Bouchard
responded by saying that they are undergoing a three -year transition to computers for the Library, which he
indicated would be about a $40,000 savings to the budget.
PROSECUTOR
Ms. Cooper gave a brief description of the types of cases that the prosecutors handle, and that the
Prosecutor’s O ffice consists of 95 atto rneys. She explained that attorneys under the Merit System have
taken a voluntary 4% deduction in pay in the past four years, resulting in considerable savings to the
County.
Ms. Cooper and Mr. Walton responded to questions about the line item budget. In response to a question
about going paperless and wireless within her department, Ms. Cooper stated that in order to become
totally wireless, they will need to have compatibility between the district courts and circuit courts because it
is difficult working between the courts when they have different systems.
She indicated that in 2010 negotiations were done to bring Lexis into the Prosecutor’s Office as opposed to
Westlaw, which she said saves their department about $75,000 - $84,000 a year.
WATER RESOURCES COMMISSIONER
Mr. Nash spoke briefly about some of the projects that the department of the Water Resources
Commissioner is currently working on. Mr. Nash stated that they are currently working with Macomb
County on the Oakland -Macomb Interceptor project, which was implemented to resolve a system collapse
that occurred in Macomb County back in 2009. Mr. Nash mentioned that the Pontiac Wastewater
FINANCE COMMITTEE Page 11
July 25, 2013
Treatment plant project, which involves the diversion of flow to the Clinton River Watershed, is ongoing,
and he indicated that it will save money for the citizens of Pontiac and Oakland County. They are also
working on a storm water tunnel for the Rouge River communities.
Mr. Sanzica, Mr. Nash and Mr. Korth responded to quest ions about the line items in the budget.
OTHER BUSINESS/ADJOURNMENT
There being no other business to come before the committe e, the meeting was adjourned at 12:13 p.m.
________________________ _______________________________
Pamela L. Worthington Jim VerPloeg
Committee Coordinator Administrative Director
NOTE: The foregoing minutes are subject to Committee approval.