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HomeMy WebLinkAboutMinutes - 2013.07.25 - 36736 July 25, 2013 Chairperson Middleton called the meeting of the Fina nce Committee to order at 9:05 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Shelley Taub, David Woodward, Christine Long, John Scott, Kathy Crawford, Jeff Matis, Helaine Zack, Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE None. OTHERS PRESENT ANIMAL CONTROL Bob Gatt, Manager Joanie Toole, Administrative Supervisor CIRCUIT COURT Nanci Grant, Chief Judge Kevin Oeffner, Court Administrator CORPORATION COUNSEL Keith Lerminaux, Corporation Counsel Joellen Shortley, Deputy Corporation Counsel COUNTY EXECUTIVE Bob Daddow, Deputy County Executive Jerry Poisson, Deputy County Executive Phil Bertolini, Deputy County Executiv e Pam Weipert, Compliance Officer, Compliance Office COMMUNITY & HOME IMPROVEMENT Karry Rieth, Manager Lon Shook, Housing Counselor COMMUNITY CORRECTIONS Barb Hankey, Manager DISTRICT COURT – 52-1 Alexandra Black, Chief Probation Officer EQUALIZATION Dave Hieber, Manager Kimberly Hampton, Technical Assistant HEALTH AND HUMAN SERVICES George Miller, Director HOMELAND SECURITY Ted Quisenberry, Manager HUMAN RESOURCES Nancy Scarlet, Director Jennifer Hain, Manager Lori Taylor, Supervisor INFORMATION TECHNOLOGY Kevin Bertram, Manager Janette McKenna, Chief Ed Sager, Supervisor, E -Government LIBRARY BOARD Laura Mancini, Director John Chambers, Chair OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long John Scott Kathy Crawford Jeff Matis Helaine Zack Nancy Quarles TOM MIDDLETON Chairperson SHELLEY TAUB Vice Chairperson DAVE WOODWARD Minority Vice Chairperson FINANCE COMMITTEE Page 2 July 25, 2013 OTHERS PRESENT, cont’d MANAGEMENT & BUDGET Laurie VanPelt, Director Tim Soave, Manager Lynn Sonkiss, Chief, Fiscal Services Holly Conforti, Chief, Fiscal Services Gaia Piir, Supervisor II Kim Elgrably, Financial Analyst Monica Tinsley, Financial Analyst Nancy Falardeau, Financial Analyst Leo Lease, Financial Analyst Prentiss Malone, Jr. PUBLIC SERVICES Mark Newman, Director PURCHASING Scott Guzzy, Purchasing Admin. SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Business Manager TREASURER’S OFFICE Jody Weissler DeFoe, Chief Deputy Treasurer Ross Gavin, Deputy Treasurer WATER RESOURCES COMMISSIONER Jim Nash, Water Resources Commissioner Philip Sanzica, Chief Deputy Steve Korth, Manager BOARD OF COMMISSIONERS Phil Weipert, Commissioner, District #8 Jim VerPloeg, Administrative Director Chris Ward, Senior Analyst Julia Ruffin, Liaison Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Committee in the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Taub moved approval of the previous minutes o f July 11, 2013, as printed. Supported by Quarles. Motion carried on a voice vote. PUBLIC COMMENT None. FY 2013 CONTINGENCY REPORT The FY 2013 – FY 2015 Contingency balance will be increased by $23,000 to $158,796 with approval of Item #2 on the agenda. General Fund Equity During FY 2013 balanc e will be reduced by $170,363 to $1,085,135 with approval of items 1a through 1d. Taub moved to receive and file the FY 2013 Contingency Report dated July 19, 2013, as amended. Supported by Scott. Motion carried on a voice vote. FINANCE COMMITTEE Page 3 July 25, 2013 COMMUNICATIONS A. County Executive Compliance Office/Purchasing – Contract Exception Report for the July 25, 2013 Finance Committee Meeting B. Sheriff’s Office – 2013 Competitive Grant Assistance Program – Holly Dispatch Center – Grant Application C. 52/1 District Court – FY 2014 Drug Court Grant Application D. Circuit Court – 2014 Michigan Drug Court Grant Program (Adult Treatment Court) Application E. Circuit Court – 2014 Michigan Drug Court Grant Program (Juvenile Drug Court) Application F. McCartney & Co. P.C. – Annual Accounting for Oakland County 9 -1-1 Service District G. Village of Holly – Downtown Development Authority’s Annual Report for Fiscal Year 2012 -2013 Crawford moved to receive and file the Communications. Supported by Quarles. Motion carried on a voice vote. CONSENT AGENDA 1a. MR #13199 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CITY OF NORTHVILLE – 8 MILE ROAD, BECK ROAD TO TAFT ROAD – PROJECT NO. 51721 The resolution, which was introduced by Kathy Crawford, authorizes the release of $69,341 (Oakland County’s 1/3 share) in Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project that was submitted by the City of Northville. The project consists of the resurfacing of 8 Mile Road from Beck Road to Taft Road . A copy of the Cost Participation Agreement is included, and a budget amendment of $69,341 is recommended. Any additional project costs less than 15% of the original agreement will be honored under this agreement. Project costs exceeding 15% will require an additional resolution and approval. 1b. MR #13196 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CITY OF ROCHESTER HILLS – TIENKEN ROAD, ROCHESTER ROAD TO SHELDON ROAD – PROJECT NO. 51731 The resolution, which was introduced b y Jeff Matis, authorizes the release of $76,015 (Oakland County’s 1/3 share) in Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project that was submitted by the City of Rochester Hills. The project consists of the reconstruction of Tienken Road from Rochester Road to Sheldon Road . A copy of the Cost Participation Agreement is included, and a budget amendment of $76,015 is recommended. Any additional project costs less than 15% of the original agreement will be honored under this agreement. Project costs exceeding 15% will require an additional resolution and approval. 1c. MR #13200 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CITY OF LAKE ANGELUS – 2013 GRAVEL ROAD PROGRAM, VARIOUS ROADS – PROJECT NO. 51942 The resolution, which was introduced by Mike Gingell, authorizes the release of $18,000 (Oakland County’s 1/3 share) in Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project that was submitted by the City of Lake Angelus . The project consists of the spreading of gravel and chloride on various roads within the City. A copy of the Cost Participation Agreement is included, and a budget amendment of $15,712 i s recommended. Any additional project costs less than 15% of the original agreement will be honored under this agreement. Project costs exceeding 15% will FINANCE COMMITTEE Page 4 July 25, 2013 require an additional resolution and approval. 1d. MR #13197 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION – CITY OF ORCHARD LAKE VILLAGE – RESURFACING OF SEMINARY ROAD FROM WEST BLOOMFIELD TRAIL TO ORCHARD LAKE ROAD – PROJECT NO. 51962 The resolution, which was introduced by John Scott, authorizes the re lease of $7,007 (Oakland County’s 1/3 share) in Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project that was submitted by the City of Orchard Lake Village. The project consists of the resurfacing of Seminary Road from the West Bloomfield Trail to Orchard Lake Road in the Charter Township of West Bloomfield . A copy of the Cost Participation Agreement is included, and a budget amendment of $7,007 is recommended. Any additional project costs less than 15% o f the original agreement will be honored under this agreement. Project costs exceeding 15% will require an additional resolution and approval. Matis moved approval of Consent Agenda Items 1a – 1d. Supported by Zack. Motion carried unanimously on a ro ll call vote. REGULAR AGENDA 2. MR #13192 - SHERIFF’S OFFICE – CONTRACT AMENDMENT #4 FOR LAW ENFORCEMENT SERVICES IN THE CITY OF PONTIAC – 2013-2015 The Sheriff’s Office is seeking an amendment to the contract between the City of Pontiac and Oakland County for law enforcement services to delete one Patrol Investigator for the period of August 1, 2013 to December 31, 2015, and one General Fund/General Purpose Deputy II position in the Patrol Services Division/Pontiac Unit for the period of July 1, 2013 throu gh December 31, 2015. This amendment also includes the deletion of one marked vehicle with Mobile Data Camera (MDC), video camera, mobile and prep radio. The amendment will add $23,000 back into the GF/GP Contingency Account. Quarles moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote. 3. MR #13193 - SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF OAKLAND, 2013 -2015 The Sheriff’s Of fice is seeking approval of an amendment to the original Schedule A of the Oakland County Sheriff’s Office 2013-2015 Law Enforcement Services Agreement with the Charter Township of Oakl and to add two (2) 1,000-hour, part-time, non-eligible Court Deputy II positions effective August 1, 2013 through December 31, 2015. Undersheriff McCabe stated that th ese positions will serve as front desk staff at the Oakland substation. Matis moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 4. MR #13191 - SHERIFF’S OFFICE – CONTRACT FOR FIRE DISPATCH SERVICES FOR THE CHARTER TOWNSHIP OF ORION 2014 - 2015 The Sheriff’s Office is seeking approval of an agreement between the County of Oakland and the C harter FINANCE COMMITTEE Page 5 July 25, 2013 Township of Orion for fire dispatch services during the period of January 1, 2014 through March 31, 2015. To support these services one General Fund/General Purpose Dispatch Specialist position will be created in the Sheriff Emergency Response & Pr eparedness Division, Communications Unit. Future level of service, including personnel, is contingent upon the level of funding associated with this agreement. Scott moved approval of the attached suggested Fiscal Note . Supported by Zack. Motion carried unanimously on a roll call vote. 5. MR #13194 - SHERIFF’S OFFICE – CONTRACT FOR AUXILIARY DEPUTY SERVICES IN THE CITY OF ROYAL OAK 2013 The City of Royal Oak has requested that the Oakland County Sheriff provide patrol services for special events within the City for the period of August 1, 2013, through December 31, 2013. The Sheriff has agreed to provide these services and is seeking approval of a contract between the County of Oakland and the City of Royal Oak for patrol services for special events , such as Arts, Beats and Eats, on an overtime basis at rates previously established by the Board of Commissioners via Miscellaneous Resolution #12266, which was adopted on November 1, 2012. Sufficient funding is currently budgeted in the FY 2013 and FY 2014 revenue and expense budget for these services; therefore, no budget amendment is needed. Woodward expressed his concern about the financial burden that the Arts, Beats and Eats event has on the City of Royal Oak. Taub moved approval of the attached su ggested Fiscal Note. Supported by Matis. Motion carried on a roll call vote with Woodward, Zack and Quarles voting no. 6. SHERIFF’S OFFICE – MARINE PATROL SERVICES AGREEMENT IN THE CITY OF SYLVAN LAKE – 2013 - 2015 The Sheriff’s Office is seeking approva l of an agreement between the County of Oakland and the City of Sylvan Lake for marine patrol services effective July 17, 2013 through September 30, 2015. To support this agreement one GF/GP part -time, non-eligible (PTNE) 250 hours/year Marine Safety Depu ty I position will be created in the Sheriff’s Office/Patrol Services/Marine Safety Unit. This continuation of this position is contingent upon the level of funding associated with this contract. Scott moved approval of the attached suggested Fiscal No te. Supported by Taub. Motion carried unanimously on a roll call vote. 7. MR #13195 – CIRCUIT COURT – USE OF MEDIATION FUNDS The Circuit Court is seeking approval of the use of $10,000 to partially offset expenses by the Oakland County Bar Association in relation to their assistance for case evaluation and the 2013 Bench/Bar Conference. The funds will come from the Circuit Court Civil Mediation account, which has a current balance of $817,990 and is reserved to pay attorney bills. Zack moved approval of the attached suggested Fiscal Note. Supported by Matis. Motion carried unanimously on a roll call vote. 8. DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS – MICHIGAN DEPARTMENT OF CORRECTIONS, OFFICE OF COMMUNITY CORRECTIONS, COMMUNITY CORRECTIONS FINANCE COMMITTEE Page 6 July 25, 2013 COMPREHENSIVE PLAN AND APPLICATION FOR FY 2014 The State of Michigan offers funding to local communities under P ublic Act 511, and the funding is targeted to divert non-violent offenders from prison into local jail or sentencing alternatives. Oakland Co unty has received funding for this program since 1994. Public Act 511 of 1988 requires that the “County Board of Commissioners of the County shall approve the proposed comprehensive plan prepared by their advisory board.” The Department of Public Service s/Community Corrections is currently seeking approval of an application to request $1,700,788 from the State Office of Community Corrections for plans and services related to this program for the period of October 1, 2013, through September 30, 2014. In addition, $2,015,895 will be allocated from the State of Michigan Department of Corrections/Office of Community Corrections for probation residential services, which the State pays directly to the Probation Residential Centers since they hold the contract f or all residential services. The application seeks funding to continue 11 full-time eligible positions, two part-time non-eligible positions and two positions that are 50% funded by the State and 50% funded by the County’s General Fund within the Communit y Corrections Division. Four full-time eligible positions and one part -time non-eligible position would be continued in the Sheriff’s Corrective Services Division. No budget amendment is recommended at this time. Zack moved approval of the attached su ggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 9. DEPARTMENT OF MANAGEMENT AND BUDGET/EQUALIZATION DIVISION - APPROVAL OF CONTRACT FOR OAKLAND COUNTY EQUALIZATION DIVISION ASSISTANCE SERVICES WITH THE CITIES OF BERKLEY, BLOOMFIELD HILLS, HUNTINGTON WOODS AND PLEASANT RIDGE The Department of Management and Budget/Equalization Division is seeking approval of renewal contracts with the aforementioned communities for Equalization Division Assistance Services , such as original assessments, reappraisals and file maintenance for the term of July 1, 2013 through June 30, 2016 . Revenues and expenditures associated with the services for these contracts are included in the FY 2013 through FY 2015 Adopted Budget; therefore, n o budget amendment is recommended at this time. Taub moved approval of the attached suggested resolution. Supported by Zack. Motion carried unanimously on a roll call vote. 10. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – COMMUNITY AND HOME IMPROVEMENT DIVISION – FY 2013 HOUSING COUNSELING PROGRAM GRANT - ACCEPTANCE The U.S. Department of Housing and Urban Development (HUD) has awarded the Oakland County Department of Economic Development and Community Affairs $17,798 in grant funding to be used for comprehensive housing counseling services for the period of October 1, 2012, through September 30, 2013. The grant will supplement Community Development Block Grant funds allocated to deliver housing counseling services in accordance with Federal comprehensive housing counseling program guidelines. No County match is required. Ms. Rieth explained that as a result of budget cuts, the amount of grant funding for this year is significantly reduced from past years. Taub moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote. 11. MR #13190 – HUMAN RESOURCES DEPARTMENT /INFORMATION TECHNOLOGY DEPARTMENT - POSITION AND SALARY STRUCTURE CHANGES FINANCE COMMITTEE Page 7 July 25, 2013 The Human Resources and Informatio n Technology Departments are seeking approval of department position and salary structure changes to assist in retaining and finding qualified individuals for vacancies that currently exist in the County I.T. Department . Mr. Bertolini explained that the I.T. Department currently has 29 vacancies, and it is affecting the department’s ability to provide services . They have been supplementing their staff with contractual labor and staff augmentation to cover these vacancies . Mr. Bertolini indicated that costs are starting to rise for contractual labor. The Departments of Human Resources and Information Technology have analyzed the current classifications and salary ranges in relation to a market survey study and have found that some I.T. classifications are below the market average for the Detroit Metropolitan area. The resolution approves the reorganization within the I.T. Department that includes the creation, deletion, reclassification and removal of classifications from the County’s Salary Administrati on Plan and includes salary range adjustments in order to be more competitive with current wages of I.T. jobs in the Detroit Metropolitan area. Scott moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried on a roll call vote with Woodward voting no. 12. INFORMATION TECHNOLOGY – 2013/2014 MASTER PLAN QUARTERLY STATUS EXECUTIVE SUMMARY The Information Technology Master Plan Quarterly Status Executive Summary provides an overview of the services and hours provided by IT during the 2013/2014 Master Plan period. Analysis for the third quarter of the 2013/2014 Mas ter Plan shows that 72% of IT’s labor force was spent supporting and maintaining the County’s current systems, which includes Customer Support, Maintenance, Plan ned Maintenance and Upgrades, Team Man agement and Non-Project time. The remaining 28% of I.T.’s labor force was spent implementing systems requested by various County Divisions through the IT Leadership Group Process. Taub moved to receive and file the 2013/2014 Master Plan Quarterly Status Executive Summary. Supported by Long. Motion carried on a voice vote. 13. DEPARTMENT OF INFORMATION TECHNOLOGY – THIRD QUARTER 2013 DEVELOPMENT APPROPRIATION TRANSFER The Department of Information Technol ogy is requesting approval of the Third Quarter appropriation transfer for development charges during the third quarter, which the Department of Information Technology has determined to be $980,710.59 for the General Fund/General Purpose County departments . Direct charges to Special Revenue and Proprietary Fund departments are $262,598.11 and non -county agencies are $39,265.40 for the Third Quarter of 2013. The attached schedule provides detailed information. Crawford moved approval of the attached sugge sted resolution. Supported by Quarles. Motion carried unanimously on a roll call vote. 14. DEPARTMENT OF INFORMATION TECHNOLOGY – MODIFICATIONS TO COMPREHENSIVE I.T. SERVICES INTERLOCAL AGREEMENT The Department of Information Technology is seeking approv al of an amendment to the Comprehensive I.T. Services Interlocal Agreement, which relates to County -provided I.T. data services that are accessible to public bodies that sign this agreement for I.T. services . The agreement governs the relationship and FINANCE COMMITTEE Page 8 July 25, 2013 responsibilities between the County and Public Bodies for the use of hardware that is to be provided by a Public Body as part of its own computer system. The resolution approves the attached revised Exhibit V and the revised Interlocal Agreement with the changes shown in redline and the new Exhibit IX and authorizes the Chairperson of the Oakland County Board of Commissioners to sign the revised Interlocal Agreement with Exhibits for any Michigan Public Body that signs the agreement. Mr. Sager explained that Exhibit IX was added to include a new Information Technology Service to provide space for a Public Body’s equipment at Information Technology to serve as a b ackup site for the Public Body. Exhibit V is amended under Service Support Costs to strike the words “Public Body is responsible for Service and Support Costs listed below” in the first sentence and changing the second sentence as follows: “County will invoice Public Body quarterly monthly for the cost of the communication lines. No budget amendment is recommended at this time ”. Taub moved approval of the attached suggested resolution. Supported by Long. Motion carried unanimously on a roll call vote with Zack absent. 15. DEPARTMENT OF MANAGEMENT AND BUDGET – COUNTY EXECUTIVE’S RECOMMENDED FY 2014 – 2016 BUDGET AND OVERVIEW OF REVENUE AND NON-DEPARTMENTAL BUDGET AND SALARY RECOMMENDATIONS Mr. Soave presented the overview of the Fiscal Year (FY) 2013 -2015 County Executive Recommended Budget in conjunction with the presentation material distributed to committee members. An overview was also presented by County Executive Patterson during the July 1 7, 2013 Board meeting. Mr. Soave explained that all County monies that the Board of Commissioners has allowed County officials to spend money, but not all monies are budgeted. Sometimes monies are added later for things such as donations. He indicated that all fun ds are not equal in the budget; there are different levels, and they are listed in the overview, which is presented by departments. Mr. Soave spoke briefly about personnel costs, which come fr om the Human Resources budget, and he explained that there are three types of Proprietary Funds. One is Special Revenue Funds, which relate primarily to grants, and he explained that grants have little impact on the General Fund operation unless there is a grant match required. The other two funds are Enterprise Funds, which are funds that are received from outside the County government structure such as Parks and Recreation and CLEMIS , and Internal Servic e Funds, in which the primary customer base are from departments within County government, such as charges for services from the Information Technology or Facilities Management departments. Mr. Soave explained that the presentation in the budget is listed by department and division, and he gave a short explanation of how to read the budget and how the amendment process would proceed for the recommended budget. Ms. Sonkiss gave a brief overview of portions of the Categorical Analysis and Budget Highlig hts for the County Executive Recommended Budget for FY 2014 – FY 2016. She highlighted upon the Categorical Variance Chart on Page 123 of Budget Task Chart, which is listed by Elected Official and explained how changes are made with the budget process, as we ll as a review of the General Fund/General Purpose Operations Budget Highlights of the FY 2014/2015/2016 County Executive Recommended Budget. The FY 2014 General Fund/General Purpose (GF/GP) budget of $419.1 million was decreased by $3.7 million (0.9%) from the FY 2013 Amended Budget, and it is primarily due to decreases in the fringe benefit costs ($4 million) for active employee health care and prescriptions resulting from positive actual experience, which is partially offset by an additional 1% general salary increase of $2 million). Mr. Soave handed out a document that includes a Recommendation from the County Executive and FINANCE COMMITTEE Page 9 July 25, 2013 the FY 2014, FY 2015 and FY 2016 Budget Summary of Finance Committee Amendments, which is broken down by Beginning Balance, Sub -Total Section A – Adopted Resolutions and C, Finance Committee Recommended Amendments, and he gave a brief description of how to read the information provided in Section C. Mr. Soave gave a brief overview of the amendment process and how any changes to the budget will be put on the list, and they will be handled at the Finance Committee Budget Wrap -up on August 22nd. RECESS AT 10:21 A.M. RECONVENED AT 10:29 A.M. Taub moved to receive and file the County Executive’s Recommended FY 2014 – 2016 Budget and Overview of Revenue and Non -Departmental Budget and Salary Recommendations. Supported by Long. Motion carried on a voice vote. BUDGET HEARINGS Mr. VerPloeg explained that budget summaries were e -mailed to each commissioner by the Board of Commissioners Senior Analysts of the Board of Commissioners, and he indicated that they are meant to assist each commissioner throug h the budget process, and not meant to replace or substitute the budget information provided by Management and Budget. COUNTY EXECUTIVE Mr. Poisson gave a brief presentation of the County Executive’s Recommended Budget (CERB) for the departments that operate under the County Executive, and all departmental directors of those departments in the County Executive Division were available for questions from the commissioners. Mr. Poisson indicated that the County Executive is requesting approval of a budget of about $799 million for FY 2014, and they will continue w ith the Framework that the Board of Commissioners has adopted in terms of doing a rolling three-year budget, suggesting incremental changes over time to achieve substantial results and continuing programs that invest in Oakland County’s future . Mr. Poisson stated that the Office of Compliance, formerly known as the Auditing Di vision, is also included under the County Executive budget. Mr. Poisson, Mr. Daddow, Ms. VanPelt, Mr. Gibb and Mr. Soave responded to questions posed by commissioners on some of the line items in the budget. Mr. Poisson mentioned that $200,000 has be en designated for enhanced programs to support Buy Local program and has directed Economic Development to develop a program that will support the mission of buying local in communities. Mr. Gibb mentioned that Oakland County Economic Dev elopment is pursuing a program through the Michigan Economic Development Corporation (MEDC) in relation to the Michigan Pure Business to Business Connect for an initiative in Oakland County for Medical Main Street and Business to Business purchasing within the County. He indicated that the County’s recommended budget includes funding to support the entrepreneurial efforts that relate to the Elite 40 program, which is a program to draw entrepreneurs from all communities within the County. In regards to the Main Street program, he indicated that it is fully-funded through the CERB to continue to support economic development within cities, townships and villages in the County. There are 17 communities currently participating in the Main Street program, and four more communities have expressed interest in the Main Street program . CIRCUIT COURT FINANCE COMMITTEE Page 10 July 25, 2013 Chief Judge Nanci Grant stated that Circuit Court is on budget, and they are not asking for any additional funds or cuts. Judge Grant, Mr. Oeffner and Ms. Langton responded to questions about the line items in the budget. In responding to a question about E-filing revenue and whether or not the revenue amount has plateaued, Judge Grant mentioned that by January of 2014, the entire domestic docket will be added. Mr. Oeffner explained that the civil docket has plateaued. He informed the commissioners that currently all divorce cases without children are E-filed, and the judges just approved the addition of divorce cases involving children to the E-filing system, which would add approxim ately 5,000 additional cases. Mr. Oeffner stated that the current annual revenue for the Circuit Court is over $1 million. SHERIFF Sheriff Bouchard mentioned that the law enforcement contracts with the City of Pontiac and other communities are going well. Sheriff Bouchard informed the commissioners that the originally-projected $600,000 in savings for the commissary contract has actually saved the County $1 million , and monies from the extra savings will be used to support the DNA program that they will be implementing. Their partnership with other communities has increased by 30%, and others h ave expressed interest in partnering with the Sheriff in regards to support and assistance for policing services . The Sheriff has been able to acquire equipment from the Federal government, as they have done some downsizing, and they have been doing driver’s training and other types of training to support the equipment. He indicated that all budget tasks have been met , and they are currently under budget . Sheriff Bouchard , Undersheriff McCabe and Mr. Cunningham responded to questions asked by the commissioners about particular line items. In response to the Library Continuation, Sheriff Bouchard responded by saying that they are undergoing a three -year transition to computers for the Library, which he indicated would be about a $40,000 savings to the budget. PROSECUTOR Ms. Cooper gave a brief description of the types of cases that the prosecutors handle, and that the Prosecutor’s O ffice consists of 95 atto rneys. She explained that attorneys under the Merit System have taken a voluntary 4% deduction in pay in the past four years, resulting in considerable savings to the County. Ms. Cooper and Mr. Walton responded to questions about the line item budget. In response to a question about going paperless and wireless within her department, Ms. Cooper stated that in order to become totally wireless, they will need to have compatibility between the district courts and circuit courts because it is difficult working between the courts when they have different systems. She indicated that in 2010 negotiations were done to bring Lexis into the Prosecutor’s Office as opposed to Westlaw, which she said saves their department about $75,000 - $84,000 a year. WATER RESOURCES COMMISSIONER Mr. Nash spoke briefly about some of the projects that the department of the Water Resources Commissioner is currently working on. Mr. Nash stated that they are currently working with Macomb County on the Oakland -Macomb Interceptor project, which was implemented to resolve a system collapse that occurred in Macomb County back in 2009. Mr. Nash mentioned that the Pontiac Wastewater FINANCE COMMITTEE Page 11 July 25, 2013 Treatment plant project, which involves the diversion of flow to the Clinton River Watershed, is ongoing, and he indicated that it will save money for the citizens of Pontiac and Oakland County. They are also working on a storm water tunnel for the Rouge River communities. Mr. Sanzica, Mr. Nash and Mr. Korth responded to quest ions about the line items in the budget. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 12:13 p.m. ________________________ _______________________________ Pamela L. Worthington Jim VerPloeg Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.