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HomeMy WebLinkAboutMinutes - 2013.08.20 - 36742 August 20, 2013 Chairperson Runestad called the meeting to order at 9:33 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Jim Runestad, Robert Gosselin, Gary McGillivray, Mike Bosnic, Bill Dwyer, Philip Weipert, Marcia Gershenson, David Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE: None. OTHERS PRESENT: COMMUNITY AND HOME IMPROVEMENT Gordon Lambert, Chief of Operations Kris Hoffman, Supervisor, Administrative Services Carla Spradlin, Grant Compliance Whitney Calio, Emergency Svcs. Grant Coordinator FACILITIES MANAGEMENT Art Holdsworth, Director WATER RESOURCES COMMISSIONER Steve Korth, Manager Tom Maxwell, Civil Enginee r BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Laura Mancini, Director, Library Services Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PUBLIC COMMENT None. APPROVAL OF THE MINUTES Gosselin moved approval of the minutes of August 6, 2013, as printed. Supported by McGillivray. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Mike Bosnic Bill Dwyer Philip Weipert Marcia Gershenson David Woodward JIM RUNESTAD Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning & Building Committee Page 2 August 20, 2013 AGENDA ITEMS 1. WATER RESOURCES COMMISSIONER – A RESOLUTION ADOPTING A FINAL PROJECT PLAN FOR WASTEWATER SYSTEM IMPROVEMENTS AND DESIGNATING AN AUTHORIZED PROJECT REPRESENTATIVE The Water Resources Commissioner is seeking approval of a project plan that consists of an upgrade to the Supervisory Control and Data Acquisition (SCADA) system, which is designed to control and monitor the water and wastewater treatment/pumping process. The Water Resources Commissioner, per Miscellaneous Resolution #13039, applied for an S2 Grant from the Michigan Department of Environmental Quality in the amount of $498,334 to fund the planning and design services fo r the SCADA system project, and the grant requires that the Oakland County Board of Commissioners adopt the final SCADA system project plan. The SCADA system utilizes the existing OakNET network infrastructure , which is managed by Oakland County Informa tion Technology. The network uses radios and OakNET fiber optic communication to provide the high speed communication network. The project includes the addition of a new SCADA Data Server Center to be located at the Oakland County Information Technology building, a new SCADA Operations Control Center to replace the existing, outdated hardware at the Water Resources Commissioner offices and approximately eight new Radio Concentrator Sites (RCS) with upgrades to additional radio repeater sites dispersed thr oughout the County. The estimated total cost of this proj ect is not to exceed $2,366,339 . Dwyer moved approval of the attached suggested resolution. Supported by Weipert. Motion carried unanimously on a roll call vote . Weipert moved to directly refer the resolution to the Finance Committee. Supported by McGillivray. Motion carried unanimously on a roll call vote. 2. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – 2013 ANNUAL ACTION PLAN AND CONSOLIDA TED GRANT ACCEPTANCE FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME) AND EMERGENCY SOLUTIONS GRANT (ESG) PROGRAMS The U.S. Department of Housing and Urban Development has awarded the Oakland County Community and Home Improvement Division $7,950,901 in grant funding, which includes $6,868,762 in Federal Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) program and Emergency Solutions Grants (ESG) program funds; $500,000 in estimated HOME Improvement Revolving Loan Funds; $250,000 in estimated HOME Program income and HOME County ma tch of $332,129. The grant currently funds 22 Special Revenue positions in the Economic Development & Community Affairs/Community & Home Improvement Division, 40% of one General Fund/General Purpose Environmental Program Coordinator position in the Planning & Economic Development Division for an ESG Coordinator and 50% of the cost of one GF/GP Accountant III position in the Management & Budget/Fiscal Services Division for grant accounting services. Ms. Spradlin explained that Federal sequestration and continuing resolutions delayed Congressional release of CDBG, HOME and ESG funds by two months, which imposed a constrained program year and an adverse impact on the County to meet Federal spending performance requirements. Therefore, as noted in the resolution, to expedite release of funds and mitigate adverse impacts to the program, they had Planning & Building Committee Page 3 August 20, 2013 to abridge the Oakland County Board of Commissioners’ Grant Acceptance p rocess by having the County Executive and the Board of Commissioners Chairperson sign the grant agreement upon completion of the Grant Review process but prior to coming to the Planning and Building and Finance Committees. Ms. Spradlin stated that funds w ill be available to the communities on August 23 rd. Ms. Spradlin stated that there are 53 communities that receive funding under these grants. Commissioners Dwyer and Bosnic requested to see a list of these communities as well as the amounts of funds a llocated to each community. Ms. Spradlin said that she will provide that information as well as the projects for those communities. Dwyer moved approval of the attached suggested resolution. Supported by Woodward. Motion carried unanimously on a rol l call vote. 3. DEPARTMENT OF FACILITIES MANAGEMENT/DEPARTMENT OF CORPORATION COUNSEL – APPROVAL OF LEASE FOR OAKLAND COUNTY BAR ASSOCIATION The Departments of Facilities Management and Corporation Counsel are requesting approval of a lease agreement between the County of Oakland and the Oakland County Bar Association (OCBA) for 896 square feet of space in the West Wing Extension of the Oakland County Courthouse, first floor of Building 14E, Room 120. The lease term would be from October 1, 2013 through Sept ember 30, 2016, and it could be extended on a year -to-year basis for up to three years after the expiration of the lease. Commissioner Weipert requested that the Planning and Building Committee be notified if they deci de to extend the lease after its expiration. McGillivray moved approval of the attached suggested resolution. Supported by Bosnic. Motion carried unanimously on a roll call vote. 4. DEPARTMENT OF FACILITIES MANAGEMENT – AUTHORIZATION TO NEGOTIATE LEASE WITH STATE OF MICHIGAN FOR OFFICE SPACE IN SOUTH OAKLAND HEALTH CENTER BUILDING The Department of Facilities Management is seeking authorization to negotiate a lease with the State of Michigan for office space in the South Oakland Health Center Building (SOHC). The Michigan Department of Community Health (MDCH) was notified that they must relocate their offices from the He rman Kiefer facility in Detroit, and the MDCH expressed an interest in leasing space in the South Oakland Health Center building to house the Bureau of Disease Control, Pr evention and Epidemiology (25 staff) and the Sexually Transmitted Disease Section (23 staff). The MDCH would be moved into the second floor of the SOHC by October 1, 2013. All costs to be incurred by the County to facilitate this move will be paid by the State of Michigan. Weipert moved to authorize Facilities Management to negotiate a lease with the State of Michigan for office space at the South Oakland Health Center building. Upon completion, the lease and project budget will be presented to the Pla nning & Building Committee for approval. Supported by McGillivray. Motion carried on a voice vote. Planning & Building Committee Page 4 August 20, 2013 5. MR #13211 – BOARD OF COMMISSIONERS – DIGITIZING OF RESEARCH LIBRARY The resolution, as introduced by Commissioners Gingell and Bosnic, requests that the General Government and Planning and Building Committees review options to increase efficiencies with regard to the County Library by creating a digital archive of reference materials to increase the access to County government and improve library serv ices. Ms. Mancini drew attention to the 6 th WHEREAS paragraph where it states that “the Oakland County Historical Resources Consortium (OCHRC) has been working with Library staff on preparing for this type of solution for digitizing these materials and ma y have the capability of assisting with this project.” Ms. Mancini explained that the County research library has been working with the OCHRC for ten years, and suggested that the commissioners should review what has currently been done and decide whether the County should continue in that direction or take steps in another direction. Chairperson Runestad created a study group titled “Digitization Study Group”, and he appointed the following members to the study group: Phil Bertolini (or IT Designee), Art Holdsworth (or Facilities Management designee), Jim VerPloeg, Laura Mancini and Chris Ward. Dwyer moved to report to the full Board with the recommendation that the resolution be adopted. Supported by Gosselin. Motion carried unanimously on a roll call vote. COMMUNICATIONS A. Oakland County Airport Committee Minutes – June 13, 2013 Dwyer moved to receive and file the item under Communication s. Supported by McGillivray. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 10:18 a.m. ______________________________________ _____________________________________ Pamela Worthington, Co mmittee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.