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HomeMy WebLinkAboutMinutes - 2013.09.10 - 36746 September 10, 2013 Chairperson Runestad called the meeting to order at 9:33 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Jim Runestad, Robert Gosselin, Gary McGillivray, Mike Bosnic, Bill Dwyer, Philip Weipert, Marcia Gershenson, David Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE: None. OTHERS PRESENT: FACILITIES MANAGEMENT Art Holdsworth, Director HEALTH AND HUMAN SERVICE S George Miller, Director Leigh-Anne Stafford, Chief, Administrative Svcs. HUMAN RESOURCES Karen Jones, Manager Clare Flaisch, Analyst WATER RESOURCES COMMISSIONER Phil Sanzica, Chief Deputy WRC Steve Korth, Manager Mike McMahon, Chief Engineer BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PUBLIC COMMENT None. APPROVAL OF THE MINUTES Weipert moved approval of the minutes of August 20, 2013, as printed. Supported by Dwyer. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Mike Bosnic Bill Dwyer Philip Weipert Marcia Gershenson David Woodward JIM RUNESTAD Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning & Building Committee Page 2 September 10, 2013 AGENDA ITEMS 1. WATER RESOURCES COMMISSIONER’S OFFICE – DELETE AND CREATE POSITIONS The Water Resources Commissioner (WRC) is seeking authorization to delete one full -time eligible Drainage District Insurance Administrator position and one full -time eligible Paralegal WRC position, and add two new classifications: WRC Senior Attorney , at Salary Grade 15 , and a WRC Attorney, at Salary Grade 13. In addition, they are seeking authorization to crea te two WRC Senior Attorney positions in WRC Administration. Gershenson moved approval of the attached suggested resolution. Supported by Dwyer. Motion carried unanimously on a roll call vote . 2. WATER RESOURCES COMMISSIONER – 2013 LAKE LEVEL ASSESSMEN TS FOR OPERATION AND MAINTENANCE The Water Resources Commissioner (WRC) maintains 35 lake level control devices/structures and 7 lake augmentation pumps regulating legally established water levels of 53 lakes in Oakland County. The WRC is authorized by law to levy costs incurred for operation, maintenance and repair of Inland Lake Level Districts and is required to obtain Board approval for any proposed assessments in excess of the $10,000 limit. For 2013 the WRC is requesting authorization to assess, le vy and collect $641,265.58 against all benefiting properties and government entities comprising the assessment rolls for 29 separate lake level districts, for operating, maintenance and repair, including 20 in excess of the $10,000 limit . The assessments will be levied as part of the December 2013 taxes. McGillivray moved approval of the attached suggested resolution. Supported by Bosnic. Motion carried unanimously on a roll call vote. McGillivray moved to directly refer this resolution to the Fin ance Committee. Supported by Dwyer. Motion carried unanimously on a roll call vote. 3. WATER RESOURCES COMMISSIONER – 2013 CHAPTER 4 DRAIN MAINTENANCE ASSESSMENT RESOLUTION The Water Resources Commissioner is requesting authorization to assess, levy and collect $276,000.00 for the year 2013 against all benefiting properties and government entities c omprising the assessment rolls for the purpose of operating, maintaining, cleaning out and repairing 53 Chapter 4 drains within Oakland County. They will be assessed in accordance with Chapter 4 limitations of $2,500 per mile of drain per year. The assessments will be levied as part of the December 2013 taxes. Woodward moved approval of the attached suggested resolution. Supported by Bosnic. Motion carried unanimously on a roll call vote. McGillivray moved to directly refer this resolution to the Finance Committee. Supported by Bosnic. Motion carried unanimously on a roll call vote. Planning & Building Committee Page 3 September 10, 2013 4. WATER RESOURCES COMMISSIONER – 2013 CHAPTER 18 DRAIN MAINTENANCE ASSESSMENT RESOLUTION The Water Resources Commissioner is requesting authorization to assess, levy and collect $150,500.00 for the year 2013 against all benefiting properties and government entities comprising the assessment rolls, for the purpose of maintaining, cleaning and repairing 52 Chapter 18 drains within Oakland County. The assessments will be levied as part of the December 2013 taxes. Gershenson moved approval of the attached suggested resolution. Supported by Bosnic. Motion carried unanimously on a roll call vote. McGillivray moved to directly refer this resolution to the Finance Committee. Supported by Bosnic. Motion carried unanimously on a roll call vote. 5. DEPARTMENT OF FACILITIES MANAGEMENT/DEPARTMENT OF HEALTH AND HUMAN SERVICES – USE OF SPACE IN THE SOUTH OAKLAND HEALTH CENTER BY THE STATE OF MICHIGAN The State of Michigan, Department of Community Health (MDCH), HIV Office needs to relocate its office, which is currently in Detroit, at the Herman Kiefer Health Complex. Currently, t here is vacant space in the South Oakland Health Center (SOHC) that would meet the needs of the MDCH. In order to permit the MDCH to use the space at th e SOHC an amendment to the Comp rehensive Planning, Budgeting and Contracting (CPBC) Agreement between t he State of Michigan and Oakland County is required. The amendment provides for the MDCH HIV Office to locate and run its operations in the SOHC and use 1,674 square feet of space at the County’s full building rates ($14.24 per square foot for FY 2014 wit h increases or decreases as set by the Board of Commissioners on an annual basis). Costs incurred by the County for this relocation will be reimbursed through the CPBC grant agreement. Gershenson moved approval of the attached suggested resolution. Sup ported by Bosnic. Motion carried unanimously on a roll call vote. 6. FACILITIES MANAGEMENT/FACILITIES MAINTENANCE AND OPERATIONS – NORTH OFFICE BUILDING FIRE ALARM SYSTEM There is currently no fire alarm system at the North Office building, and Faciliti es Management is seeking approval to award a contract for the North Office Building Fire Alarm System Project in the amount of $57,400, which includes a $7,500 contingency. Moote Electric of Pontiac, Michigan is the lowest responsible bidder with a bid of $49,900. Dwyer moved to report to the Finance Committee with the recommendation that the County enter into a contract with Moote Electric of Pontiac in the amount of $49,900 and that funding for the total project cost of $57,400, including contingency , be approved. Supported by Weipert. Motion carried unanimously on a roll call vote. Planning & Building Committee Page 4 September 10, 2013 7. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – AWARD OF CONTRACT FOR THE BOARD OF COMMISSIONERS PARKING LOT REPAVING PROJECT Facilities Management is seeking authorization for the Parking Lot Repaving Project in the amount of $157,364, which includes a 20% contingency and $2,000 to lay conduit for a possible future electric vehicle charging station. Asphalt Specialists, Inc. (ASI) of Pontiac, Michigan is the lowest responsible bidder with a bid of $129,470. The Northeast Courthouse Parking Lot has not been replaced since 1995, and it was identified as the primary lot for repaving. The project involves full -depth reclamation with bituminous asphalt to a depth of four inches and installation of a cement stabilized base over the entire 40,000 square foot lot. Gosselin moved to report to the Finance Committee with the recommendation that the County enter into a contract with Asphalt Specialists, Inc. of Po ntiac in the amount of $129,470 and that funding for the total project cost of $157,364, including contingency, be approved. Supported by McGillivray. Motion carried unanimously on a roll call vote. 8. DEPARTMENT OF FACILITIES MANAGEMENT/FACILITIES PLANN ING & ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR NORTHEAST COUNTY CAMPUS SECURITY ENHANCEMENT PROJECT The Department of Facilities Management/Facilities Planning & Engineering is seeking authorization to receive bids for the Northeast County Campus S ecurity Enhancement Project. The project consists of installing cameras at the Little Oaks entrances and playgrounds; installing intercom, camera and door controls at the front entrance of the North Oakland Health Center (NOHC) and upgrading the exterior cameras/recorders at the NOHC. Bosnic moved to authorize Facilities Planning & Engineering to receive bids for the Northeast County Campus Security Enhancement Project. Supported by McGillivray. Motion carried unanimously on a roll call vote. 9. DEPARTMENT OF FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS – AUTHORIZATION TO RECEIVE BIDS FOR ELEVATOR MODERNIZATION PROJECT The Department of Facilities Management/Facilities Maintenance and Operations is seeking authorization to receive bids for the FY 2013 Elevator Maintenance – Phase 2 Project. The project involves modernization of the elevators in the Courthouse East Wing and North Office Building to replace various control systems, drive motors, brakes, hoists, electrical systems, land/leveli ng devices and rollers to bring them up to current building, life -safety and ADA codes. Weipert moved to authorize Facilities Maintenance and Operations to issue an RFP and receive proposals for the 2013 Elevator Maintenance – Phase 2 Project. Supported by Bosnic. Motion carried unanimously on a roll call vote. Planning & Building Committee Page 5 September 10, 2013 COMMUNICATIONS A. Facility Inspection Tour – Pontiac Health Center – Commissioner Woodward B. Oakland County Building Authority Minutes – July 10, 2013 McGillivray moved to receive and file the items under Communications. Supported by Dwyer. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 10:05 a.m. ______________________________________ _____________________________________ Pamela Worthington, Co mmittee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.