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HomeMy WebLinkAboutMinutes - 2013.09.11 - 36748 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, BLDG. 12E, PONTIAC, MICHIGAN 48341 -0475 Telephone: (248) 858-0100 FAX: (248) 858-1572 HUMAN RESOURCES COMMITTEE September 11, 2013 The meeting was called to order by Chairperson Scott at 1:31 p.m. in Committee Room A of the Courthouse Auditorium Wing, County Service Center in Pontiac, Michigan. HUMAN RESOURCES COMMITTEE MEMBERS PRESENT: John A. Scott, Bob Hoffman, Mattie Hatchett, Thomas F. Middleton, Jim Runestad, Philip Weipert, Janet Jackson HUMAN RESOURCES COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT: County Executive Phil Bertolini, Deputy County Executive Corporation Counsel Keith Lerminiaux, Corporation Counsel Joellen Shortley, Deputy Corporation Counsel Human Resources Julie Fisher, Analyst Karen Jones, Manager Sara Kohn, Analyst Heather Mason, Analyst Nancy Scarlet, Director Lori Taylor, Supervisor Information Technology Ed Poisson, Director Sheriff’s Office Dale Cunningham, Business Manager Mike McCabe, Undersheriff Board of Commissioners Jim VerPloeg, Administrative Director Sheryl Mitchell, Analyst Tracy Stolzenfeld, Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Jackson moved to approve the minutes of August 14, 2013, as printed. Supported by Middleton. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. PROSECUTING ATTORNEY – FY2014 VICTIM RIGHTS GRANT ACCEPTANCE John A. Scott Chairperson Bob Hoffman Majority Vice-Chair Mattie Hatchett Minority Vice-Chair Thomas F. Middleton Jim Runestad Philip J. Weipert Janet Jackson Human Resources Committee Page 2 September 11, 2013 The Prosecuting Attorney is seeking approval of a grant acceptance for victim rights from the Michigan Department of Community Health. This is the 22nd year of grant acceptance. The grant amount is $188,900 that runs from October 1, 2013 to September 30, 2014. A victim rights fund was established in 1989 to pay for victim rights services. This grant reimburses salaries for three full-time Victim Advocates and one Office Assistant II and partial fringes. No grant match is required by the County. If requested, a crime victim or their family members can register to receive notification of the perpetrator’s change in status and final disposition. Weipert moved approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote. 2. MR #13224 – SHERIFF’S OFFICE-CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF ORION 2013-2015 The Sheriff’s Office is requesting approval of an amendment to the Orion Township contract for law enforcement services. The proposal is to add one Deputy II to the Patrol Services Division, along with adding one marked vehicle to the fleet. Because of declining property taxes in the past, several positions were laid off or eliminated. Now that things are turning around and a millage passed, this deputy position is planned to be added back in September. Runestad moved to report to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote. 3. MR #13225 SHERIFF’S OFFICE – POSITION CHANGES The Sheriff’s Office is requesting authorization to make changes regarding the Captain position. The resolution proposes to delete one Sheriff Corrections Administrator position and reclassify a Lieutenant position to Captain. This Captain position was previously eliminated due to cutbacks. These changes will not incur any additional budget costs. Mr. Cunningham pointed out a typographical error in the Therefore Be It Resolved paragraph regarding “full-time” should read “part-time non-eligible Sheriff.” Runestad moved to report to recommend approval of the attached suggested resolution. Supported by Hatchett. Motion carried unanimously on a roll call vote. 4. MR #13222 – COUNTY EXECUTIVE/CORPORATION COUNSEL – 2013 POSITION CHANGES The Corporation Counsel Department is seeking approval of position changes regarding the deletion of one part-time non-eligible Assistant Corporation Counsel position and downward reclassification of the vacant full-time Financial Attorney Corporation Counsel position to a full-time eligible Assistant Corporation Counsel I, in order to create a full-time eligible Assistant Corporation Counsel I and a part- time non-eligible 450 hour per year Law Clerk position. A full-time attorney will better serve the County than a part-time position. These changes are cost neutral. Hoffman moved to report to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote. Human Resources Committee Page 3 September 11, 2013 5. CORPORATION COUNSEL – LITIGATION RECOVERING TAXPAYER DOLLARS FROM OVER-INFLATED PRESCRIPTION DRUG PRICES The County Executive has recovered $362,018.02 in a class action lawsuit involving inflated prescription drug prices on behalf of taxpayers from a large drug who lesaler. After 10% attorney fees, a $325,000 settlement was netted by the County. The case involved McKesson, the drug wholesaler who conspired with First Data Bank to raise the Average Wholesale Price (AWP) for prescription drugs. The AWP is used to reimburse pharmacies when prescriptions are written for County employees and their dependents. This scheme continued for five to six years and involved 400 different k inds of drugs. Data was collected and submitted from the employees. Now that the Human Resources has experience with this type of situation, in-house counsel may be used in any future claims. Middleton moved to receive and file the attached News Release titled “Drug Company to Pay Oakland County for Bloated Prescription Prices.” Supported by Hatchett. Motion carried on a voice vote. 6. INFORMATION TECHNOLOGY – ADOPTION OF THE OAKLAND COUNTY ELECTRONIC COMMUNICATIONS POLICY, INTELLECTUAL PROPERTY POLICY AND SOCIAL MEDIA POLICY The Information Technology Department requests adoption of the County policies for Electronic Communications, Intellectual Property and Social Media. These policies set the rules for employees. The policy for Electronic Communications lays out the rules for employees and contractors when using IT equipment and network. This policy has been signed by every employee upon hire into the County. The Intellectual Property Policy was created to protect the County’s intellectual property, such as trademarks, logos and documents that were developed over the years. For instance, use of the county seal is restricted. Policy states the rules clearly on how the property can be used. An example was given that the trees of the County logo are a specific shade of green. Online monitoring is being done to watch out for persons pretending to be a County authority and also how logos or trademarks are used. Monitoring also needs to take place in social media sites so that Oakland County is not misrepresented . County employees constantly work monitoring these sites and have tools to defend against malicious software. The Social Media Policy covers personal social media use; sometimes people do not put the line between the professional and personal life. Proper channels and authoritative sources should be used when posting officially for the County. Social media posts may be subje ct to FOIA. A login page shows the rules when logging into the County’s network which requires acceptance of rules before proceeding. Misuse of cell phone or office phone is a management responsibility as well as misuse of County equipment. The County has service marks and that is the appropriate term to use. Trademarks are for goods that are sold and these terms are used interchangeably. Current employees and new hires will have to sign receipt of these policies upon distribution. Use of the County’s equipment and the Internet must be used responsibly. Some departments do not have access or have limited access to certain sites. The County’s intranet is My OakGov and it is used for employee information. Most employees have the OakGov page come up on their computer after login. County services such as Human Resources information, payroll and an employee directory are listed there. Jackson moved approval of the attached suggested resolution. Supported by Hoffman. Motion carried unanimously on a roll call vote. Human Resources Committee Page 4 September 11, 2013 7. HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRATION PLAN 4th QUARTERLY REPORT FOR FY 2013 Human Resources is seeking authorization to change several positions’ factor ratings, titles and classifications. The factor rating of two positions is planned that does not affect the grade level or salaries. The titles are proposed to be changed for another two positions to better reflect the job, which results in an increase in pay grade. A new position is suggested to be retitled to Administrator Forensic Lab Services, because the original title used in the resolution did not fit as well. As a result of one of the changes of reclassifying the title aforementioned, another title classification can be deleted. Hatchett moved approval of the attached suggested resolution. Supported by Middleton. Motion carried unanimously on a roll call vote. 8. HUMAN RESOURCES DEPARTMENT – INCREASE TO CHIEF FORENSIC TOXICOLOGIST SALARY The Human Resources Department is seeking approval to increase the salary base of the Chief Forensic Toxicologist by 10% to become more competitive and closer to market value. The past chief left in April and obtained a significantly higher pay rate and relocation to Florida. A study was done and adjustments were made by taking the salary average and adding in the cost of living factor to reflect how much the salary rate would be. The base salary rate is $111,711 with a two year salary of $123,162. The last chief was brought in from out west and required help moving to the area. That type of incentive is on hold until an interested candidate is found for the position. Runestad moved approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote. 9. HUMAN RESOURCES DEPARTMENT – EXTENSION OF MERIT ELIGIBILITY LISTS The Human Resources Department is requesting approval of a six-month extension of the Merit System eligibility lists for twelve classifications. A revised list was distributed with the classification of General Helper removed. Applicants to the County take a test online. The applicants could also take a written test when they apply. After passing the tests, the applicants are placed on an eligibility list. This list is continued until the job is officially closed and the posting is down. Sometimes a posting is kept up until an acceptable candidate is found. During this time more people may apply until the posting is down. These people are processed and put on the list. The most qualified candidates who have passed the tests are considered first. These positions are open to the public. Career opportunities can be posted to internal employees only and transfers may be available to employees. These positions may not be open to the public. The Public Health Nursing Supervisor position was used as an example that it has six individuals on the list due to the specialized position. Hoffman moved approval of the attached suggested resolution. Supported by Hatchett. Motion carried on a voice vote. 10. MODIFICATION TO 2013-2014 JOB EVALUATION REVIEW PANEL (JERP) APPOINTMENTS The Job Evaluation Panel is seeking approval of the replacements named for JERP. Due to the retirement of Jim VanLeuven and Judy Cunningham, the board has two vacancies. Phil Sanzica was elected to replace Mr. VanLeuven. Joellen Shortley was appointed by the County Executive to replace Ms. Cunningham. Human Resources Committee Page 5 September 11, 2013 Runestad moved to report to recommend Phil Sanzica and Joellen Shortley to the General Government Committee to the Job Evaluation Review Panel to serve the remainder of the term ending December 31, 2014. Supported by Weipert. Motion carried unanimously on a roll call vote. COMMUNICATIONS A. Position Change Summary B. Retirement Board Minutes – July 2013 Runestad moved to receive and file the communications. Supported by Hoffman. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee, the meeting was adjourned at 2:17 p.m. _______________________________________ __________________________________ Tracy Stolzenfeld, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.