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HomeMy WebLinkAboutMinutes - 2013.09.12 - 36749 September 12 , 2013 Chairperson Middleton called the meeting of the Fina nce Committee to order at 9:04 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Shelley Taub, David Woodward, John Scott, Kathy Crawford, Jeff Matis, Helaine Zack, Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE Christine Long OTHERS PRESENT CIRCUIT COURT John Cooperrider, Court Business Administrator CORPORATION COUNSEL Keith Lerminiux, Corporation Counsel Joellen Shortley, Deputy Corpor ation Counsel COUNTY EXECUTIVE Phil Bertolini, Deputy County Executive Pam Weipert, Compliance Officer, Compliance 52-1 DISTRICT COURT Joyce A.Renfrow, Court Administrator Alexandra Black, Analyst FISCAL SERVICES Tim Soave, Manager Lynn Sonkiss, Chief Gaia Piir, Supervisor II Katie West, Grant Coordinator Nancy Falardeau, Analyst Antonio Pisacreta, Analyst Leo Lease, Analyst Kim Elgrably, Analyst HEALTH AND HUMAN SERVICES Jody Overall, Manager HUMAN RESOURCES Karen Jones, Manager Sara Kohn, Analyst INFORMATION TECHNOLOGY Jim Taylor, Chief Technical Officer PROSECUTOR’S OFFICE Emily McIntyre, Victims’ Rights, Supervisor WATER RESOURCES COMMISSIONER Steve Korth, Manager Mike Mc Mahon, Chief Engineer MICHIGAN DEPT. OF HUMAN SERVICES Susan Hill, CSA Director Dorothy Butler, District Manager BOARD OF COMMISSIONERS Phil Weipert, Commissioner, District #8 Jim VerPloeg, Administrative Director Chris Ward, Senior Ana lyst Julia Ruffin, Liaison Pamela Worthington, Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long John Scott Kathy Crawford Jeff Matis Helaine Zack Nancy Quarles TOM MIDDLETON Chairperson SHELLEY TAUB Vice Chairperson DAVE WOODWARD Minority Vice Chairperson FINANCE COMMITTEE Page 2 September 12, 2013 PLEDGE OF ALLEGIANCE Chairperson Middleton led the Committee in the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Scott moved approval of the previous minutes o f August 22, 2013, as printed. Supported by Zack. Motion carried on a voice vote. PRESENTATION OF THE AGENDA Commissioner Middleton explained that Mr. Lerminaux and Ms. Shortley had requested their items to be moved up on the agenda due to time constrai nts. Items #11 and #12 were moved to the beginning of the agenda. Two public hearing notices were added as Communications Item K and L. PUBLIC COMMENT None. FY 2013 CONTINGENCY REPORT The FY 2013 – FY 2015 Contingency balance will be reduced by $36 ,695 to $122,101 with approval of Item 4. The Use of General Fund Equity During FY 2013 balance will be reduced by $2,225,000.00 to $216,618,989.39 with the approval of Item #16. Taub moved to receive and file the FY 2013 Contingency Report dated September 5, 2013, as amended. Supported by Crawford. Motion carried on a voice vote. COMMUNICATIONS A. County Executive Compliance Office/Purchasing – Contract Exception Report for the September 12, 2013 Finance Committee Meeting B. Sheriff’s Office FY 2014 Sec ondary Road Patrol and Traffic Accident Prevention Program Grant Application C. Notice of Hearing: City of Auburn Hills – September 9, 2013 7 p.m. – RE: Request for a personal Property Related Industrial Facilities Exemption Certificate located at High Mead ows Drive, Auburn Hills, MI 48326, Parcel 02-14-23-200-009 D. Notice of Hearing: City of Auburn Hills – September 9, 2013 7 p.m. – RE: Request to Amend a Pending New Real Property Related industrial Facilities Exemption Certificate Located at High Meadows Drive, Auburn Hills, MI 48326, Parcel 02 -14-23-200-009 E. Notice of Hearing: City of Auburn Hills – September 9, 2013 7 p.m. – RE: Request for a Personal Property Related Industrial Facilities Exemption Certificate Located at 2150 N. Opdyke Rd., Auburn Hills, MI 48326 F. Notice of Hearing: City of Auburn Hills – September 9, 2013 7 p.m. – RE: Request for a Personal Property Related Industrial Facilities Exemption Certificate Located at 2150 N. Opdyke Rd., Auburn Hills, MI 48326 G. Notice of Hearing: City of Auburn H ills – September 9, 2013 7 p.m. – RE: Request for a New Personal Property Related Industrial Facilities Exemption Certificate Located at 2965 Lapeer Rd., Auburn Hills, MI 48326 FINANCE COMMITTEE Page 3 September 12, 2013 H. Notice of Hearing: City of Auburn Hills – September 9, 2013 7 p.m. – RE: Request for an Industrial Facilities Exemption Certificate for New Real Property and Personal Property for a Facility Located at 1175 Opdyke Rd., Auburn Hills, MI 48326 I. Notice of Hearing: City of Auburn Hills – September 9, 2013 7 p.m. – RE: Request for 1) Establishing an Industrial Development District; 2) Approving an Industrial Facilities Exemption Certificate (IFEC) for Personal Property for a Facility Located at 300 N. Opdyke Rd., Auburn Hills, MI 48326 J. Notice of Hearing: City of Auburn Hills – September 9, 2013 7 p.m. – RE: Request for a Personal Property Related Industrial Facilities Exemption Certificate Located at 2347 Commercial Dr., Auburn Hills, MI 48326 K. Notice of Hearing: Charter Township of Orion – September 16, 2013 7:10 p.m. – RE: U.S. Farathane LL C Application for Industrial Facilities Exemption Certificate Located at 4872 Lapeer Road, Orion, MI 48359 L. Notice of Hearing: Charter Township of Orion – September 16, 2013 7:10 p.m. – RE: Kay Automotive Graphics Application for Industrial Facilities Exemp tion Certificate Located on Kay Industrial Drive, Orion, Michigan 48359 Zack moved to receive and file the Communications. Supported by Taub. Motion carried on a voice vote. REGULAR AGENDA 11. COUNTY EXECUTIVE/CORPORATION COUNSEL – 2013 POSITION CHANGES Corporation Counsel is seeking approval to delete one part -time, non-eligible 1,000 hours per year Assistant Corporation Counsel I position and the downward reclassification of one full-time eligible Financial Attorney Corporation Counsel position to a full-time eligible Assistant Corporation Counsel I. In addition, one General Fund/General Purpose (GF/GP) full -time eligible Assistant Corporation Counsel I position and one GF/GP part-time, non-eligible 450 hours per year Law Clerk position will be created. The estimated annual savings for these position changes is $5,029. Taub moved approval of the attached suggested Fiscal Note. Supported by Matis. Motion carried unanimously on a roll call vote with Woodward and Long absent. 12. CORPORATION COUNSEL – DRUG COMPANY TO PAY OAKLAND COUNTY FOR BLOATED PRESCRIPTION PRICES Mr. Lerminaux gave a presentation in regard to the recovery of $362,018.02 by Oakland County on behalf of taxpayers from a large drug wholesaler that conspired to inflate the pr ice of prescription drugs. The class-action lawsuit was brought against McKesson, and First Data Bank, a publisher of drug data. Their actions caused many municipal governments, including Oakland County, to overpay on more than 400 brand name prescription drugs between 2001 and 2006. Scott moved to receive and file the News Release document, titled “Drug Company to Pay Oakland County for Bloated Prescription Prices”. Supported by Crawford. Motion carried on a voice vote. 1. CIRCUIT COURT FAMILY DIVISION – OAKLAND COUNTY FY 2014 CHILD CARE FUND BUDGET Under the provisions of Act 280 of the Public Acts of 1975, Oakland County is required to develop and FINANCE COMMITTEE Page 4 September 12, 2013 submit a plan and budget annually for funding foster care services to the Child and Family Services Of fice of the Bureau of Juvenile Justice, Department of Human Servic es. The Circuit Court Family Division is seeking approval of the foster services budget for the State’s fiscal year, October 1, 2013 through September 30, 2014. The plan reflects $35,398,2 11 in gross expenditures and $2,100,500 in offsetting revenues, leaving a ne t of expenditure of $33,297,711 which exceeds the FY 2014 Finance Committee Recommendation by approximately 11.91% or $1,981,659. Mr. Lerminaux explained that the Child Care Fund will reimburse the County 50% ($16.2 million) for all Child Care Fund eligible expenditures. Mr. Lerminaux stated that they provide support to older youth in foster care for living skills and to better prepare them through education for getting jobs, and they have seen a lower percentage in Oakland County of older youth in foster care. Zack moved approval of the attached suggested Fiscal Note. Supported by Scott. Motion carried unanimously on a roll call vote with Long absent. 2. 52ND DISTRICT COURT, DIVISION I – IMPLEMENTATION OF NEW PROGRAM FEE FOR FY 2014 The 52nd District Court is seeking approval of the establishment of a fee , effective October 1, 2013, to cover the cost of the Alcoholics Anonymous program. The average cost would be $30 per attendee for a 1 ½ hour substance abuse education class. The funds could assist in deferring the costs associated with the building remaining open after hours. Commissioner Woodward expressed a concern about individuals who cannot afford to pay the fee. Ms. Black explained that if an individual cannot afford to pay right away, the district court allows a particular time frame for them to pay. Taub moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Long absent. 3. SHERIFF’S OFFICE – POSITION CHANGES A newly-revised resolution was distributed, with an amendment, to be considered in place of the resolution that was in the meeting packet. The Sheriff’s Office is seeking approva l of the deletion of one General Fund/General Purpose GF/GP part -time, non-eligible Sheriff Corrections Administrator position and to upwardly reclassify one GF/GP full-time eligible Lieutenant position to Captain in Satellite Services. There is an estimated annual budget savings of $36,489, which will offset the cost of police a nd fire dispatch position creations and services. Taub moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vo te with Long absent. 4. SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF ORION 2013 - 2015 Undersheriff McCabe explained that Orion Township has gone through some rough times as a result of property tax decreases, and they have requested an amendment to their contract with the Sheriff’s Office to add one (1) Deputy II (no -fill) effective September 21, 2013 to December 31, 2015. The Sheriff’s Office, therefore, is requesting that one (1) GF/GP Deputy II positio n be created in the Patrol Services Division/Orion Township of the Sheriff’s Office for the period of September 21, 2013 through December 31, 2015 and that one marked vehicle with Mobile Data Computer (MDC), camera mobile and prep radio be added to the County fleet. FINANCE COMMITTEE Page 5 September 12, 2013 Matis moved approval of the attached suggested Fiscal Note. Supported by Scott. Motion carried unanimously on a roll call vote with Long absent. 5. SHERIFF’S OFFICE AND CIRCUIT COURT – 2013 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM - ACCEPTANCE The U.S. Department of Justice – Office of Justice Programs has awarded Oakland County, along with the City of Pontiac, $129,060 in grant funding for the period of October 1, 2012 through September 30, 2016, and to be used for the pu rchase of equipment for a Specialized Business Docket courtroom. The City of Pontiac’s allocation is $95,450, and it will be used to fund the Sheriff’s Office Law Enforcement contract with the City of Pontiac to help fight violent crime and lower the homi cide rate with the use of overtime. Oakland County will act as fiduciary and lead agency for the entire award, and there is no grant match required. Taub moved approval of the attached suggested Fiscal Note. Supported by Matis. Motion carried unanimously on a roll call vote with Long absent. 6. PROSECUTING ATTORNEY – FISCAL YEAR 2014 VICTIM ADVOCACY PROGRAM – VICTIMS OF CRIME ACT (VOCA) GRANT ACCEPTANCE The State of Michigan Department of Community Health has awarded the Oakland County Prosecutor’s Office $78,750 in grant funding, which includes $63,000 from the State for the Fiscal Year 2014 Victims of Crime Act (VOCA) grant. The grant requires $15,750 in County matching funds, which will come from the Prosecuting Attorney’s Office Victim Advocate’s fringe benefit costs. In addition to the match requirements, the County is expected to incur $6,529 in administrative and support costs, which have been included in the Fiscal Year 2014 Budget. The grant continues to fund one Victim Advocate position an d recognizes Prosecuting Attorney Office Victim Advocate FICA and retirement fringe benefit cost to meet the County local match requirement in the amount of $15,750. The total program budget is $86,961, leaving a shortfall of $23,961. The Prosecuting Attorney has chosen to address this shortfall by a one -time reduction of General Fund budgets for Personal Mileage Expense in the amount of $10,000 and a reduction to Printing Expense in the amount of $13,961. Taub moved approval of the attached suggested Fiscal Note. Supported by Matis. Motion carried unanimously on a roll call vote with Long absent. 7. PROSECUTING ATTORNEY – FISCAL YEAR 2014 CRIME VICTIM RIGHTS GRANT ACCEPTANCE The State of Michigan, Department of Community Health has awarded the Oakl and County Prosecutor’s Office $188,900 in grant funding for the FY 2014 Crime Victims’ Rights Grant for the period of October 1, 2013 through September 30, 2014. There is no County match required. The grant funds serve as a reimbursement for the cost of salaries and partial fringe benefits for one (1) General Fund/General Purpose Office Assistant II position. Zack moved approval of the attached suggested Fiscal Note. Supported by Matis. Motion carried unanimously on a roll call vote with Long abse nt. 8. WATER RESOURCES COMMISSIONER – 2013 LAKE LEVEL ASSESSMENTS FOR OPERATION AND MAINTENANCE FINANCE COMMITTEE Page 6 September 12, 2013 The Water Resources Commissioner (WRC) maintains 35 lake level control devices/structures and 7 lake augmentation pumps regulating legally established water leve ls of 53 lakes in Oakland County. The WRC is authorized by law to levy costs incurred for operation, maintenance and repair of Inland Lake Level Districts and is required to obtain Board approval for any proposed assessments in excess of the $10,000 limit. For 2013 the WRC is requesting authorization to assess, levy and collect $641,265.58 against all benefiting properties and government entities comprising the assessment rolls for 29 separate lake level districts, for operating, maintenance and repair, in cluding 20 in excess of the $10,000 limit. The assessments will be levied as part of the December 2013 taxes. Taub moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Long abse nt. 9. WATER RESOURCES COMMISSIONER – 2013 CHAPTER 4 DRAIN MAINTENANCE ASSESSMENT RESOLUTION The Water Resources Commissioner is requesting authorization to assess, levy and collect $276,000.00 for the year 2013 against all benefiting properties and governm ent entities comprising the assessment rolls for the purpose of operating, maintaining, cleaning out and repairing 53 Chapter 4 drains within Oakland County. They will be assessed in accordance with Chapter 4 limitations of $2,500 per mile of drain per year. The assessments will be levied as part of the December 2013 taxes. Scott moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote with Long absent. 10. WATER RESOURCES COMMISSIONER – 2013 CHAPTER 18 DRAIN MAINTENANCE ASSESSMENT RESOLUTION The Water Resources Commissioner is requesting authorization to assess, levy and collect $150,500.00 for the year 2013 against all benefiting properties and government entities comprising the assessme nt rolls, for the purpose of maintaining, cleaning and repairing 52 Chapter 18 drains that are located in West Bloomfield and Oakland Townships . The assessments will be levied as part of the December 2013 taxes. Taub moved approval of the attached sugge sted Fiscal Note. Supported by Woodward. Motion carried unanimously on a roll call vote with Long absent. 13. DEPARTMENT OF FACILITIES MANAGEMENT/DEPARTMENT OF CORPORATION COUNSEL – APPROVAL OF LEASE FOR OAKLAND COUNTY BAR ASSOCIATION The Departments of Facilities Management and Corporation Counsel are requesting approval of a lease agreement between the County of Oakland and the Oakland County Bar Association (OCBA) for 896 square feet of space in the West Wing Extension of the Oakland County Courthou se, first floor of Building 14E, Room 120. The lease term would be from October 1, 2013 through September 30, 2016, and it could be extended on a year -to-year basis for up to three years after the expiration of the lease. Matis moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Long absent. 14. FACILITIES MANAGEMENT/FACILITIES MAINTENANCE AND OPERATIONS – NORTH OFFICE FINANCE COMMITTEE Page 7 September 12, 2013 BUILDING FIRE ALARM SYSTEM There is currently no fire alarm system at the North Office building, and Facilities Management is seeking approval to award a contract for the North Office Building Fire Alarm System Project in the amount of $57,400, which includes a $7,500 contingency. Moote Electric of Pontiac, Mich igan is the lowest responsible bidder with a bid of $49,900. Taub moved approval of the attached suggested resolution. Supported by Quarles. Motion carried unanimously on a roll call vote. 15. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – AWARD OF CONTRACT FOR THE BOARD OF COMMISSIONERS’ PARKING LOT REPAVING PROJECT Facilities Management is seeking authorization for the Parking Lot Repaving Project in the amount of $157,364, which includes a 20% contingency and $2,000 to lay conduit for a possible future electric vehicle charging station. Asphalt Specialists, Inc. (ASI) of Pontiac, Michigan is the lowest responsible bidder with a bid of $129,470. The Northeast Courthouse Parking Lot has not been replaced since 1995, and it was identified as the primary lot for repaving. The project involves full -depth reclamation with bituminous asphalt to a depth of four inches and installation of a cement stabilized base over the entire 40,000 square foot lot. Mr. Joss explained that if this project is approved, work is expected to begin in the fall. Taub moved approval of the attached suggested resolution. Supported by Crawford. Motion carried unanimously on a roll call vote with Long absent. 16. DEPARTMENT OF MANAGEMENT AND BUDGET – FISCAL YEAR 2013 THIRD QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS Ms. Sonkiss gave a brief overview of the FY 2013 Third Quarter Forecast, indicating that they are predicting approximately $27.6 million favorability in General Fund/General Purpose operations, compared to the amended budget. Ms. Sonkiss explained that this figure is made up of approximately $3.0 million in revenue favorability and approximately $24.6 million in expenditure favorability. A revised resolution was distributed to be considered in place of the one in the packet as the General Fund accounts were incorrect. Detailed schedules are attached to the resolution. Quarles moved approval of the attached suggested resolution. Supported by Taub. Motion carried unanimously on a roll call vo te. 17. BOARD OF COMMISSIONERS – 2013 HURON-CLINTON METROPOLITAN AUTHORITY TAX LEVY The resolution authorizes Supervisors of various townships and Assessing Officers of several cities of Oakland County to spread on their respective township or city tax rolls for the year 2013 a tax rate of 0.2146 mills for the Huron-Clinton Metropolitan A uthority, to be applied to the 2013 Taxable Value of all property located within their respective jurisdictions. This rate is estimated to produce an estimated levy of $10,546,651, based on final 2013 Taxable value of $49,145,625,366. Scott moved approval of the attached suggested resolution. Supported by Quarles. Motion carried unanimously on a roll call vote with Long absent. FINANCE COMMITTEE Page 8 September 12, 2013 OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 10:07 a.m. ________________________ _______________________________ Pamela L. Worthington Jim VerPloeg Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.