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HomeMy WebLinkAboutMinutes - 2013.09.25 - 36752 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, BLDG. 12E, PONTIAC, MICHIGAN 48341 -0475 Telephone: (248) 858-0100 FAX: (248) 858-1572 HUMAN RESOURCES COMMITTEE September 25, 2013 The meeting was called to order by Chairperson Scott at 1:30 p.m. in Committee Room A of the Courthouse Auditorium Wing, County Service Center in Pontiac, Michigan. HUMAN RESOURCES COMMITTEE MEMBERS PRESENT: John A. Scott, Bob Hoffman, Thomas F. Middleton, Jim Runestad, Philip Weipert, Janet Jackson HUMAN RESOURCES COMMITTEE MEMBERS ABSENT WITH NOTICE: Mattie Hatchett OTHERS PRESENT: Corporation Counsel Keith Lerminiaux, Corporation Counsel Human Resources Clare Flaisch, Analyst Julie Fisher, Analyst Jennifer Hain, Manager Karen Jones, Manager Crystal Kejbou, Intern Jordie Kramer, Supervisor Nancy Scarlet, Director Lori Taylor, Supervisor Management & Budget Laurie Van Pelt, Director Public Services Mark Newman, Director Sheriff’s Office Christopher Cole, Sergeant Robert Smith, Major Chuck Snarey, Major Treasurer’s Office Jody DeFoe, Chief Deputy Treasurer Ross Gavin, Deputy Treasurer Andy Meisner, Treasurer Axe & Ecklund Peter Ecklund, Attorney Board of Commissioners Jim VerPloeg, Administrative Director Sheryl Mitchell, Analyst Tracy Stolzenfeld, Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Jackson moved to approve the minutes of September 11, 2013, as printed. Supported by Middleton. Motion carried on a voice vote. PUBLIC COMMENT None. John A. Scott Chairperson Bob Hoffman Majority Vice-Chair Mattie Hatchett Minority Vice-Chair Thomas F. Middleton Jim Runestad Philip J. Weipert Janet Jackson Human Resources Committee Page 2 September 25, 2013 AGENDA ITEMS 1. MR #13248 – SHERIFF’S OFFICE- CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF BRANDON 2013-2015 The Sheriff’s Office is seeking approval of an amendment to the Brandon Township contract for law enforcement services. The formal proposal is to leave a Patrol Investigator, School Liaison position vacant June 26 through August 19, 2013. The position will be deleted effecti ve June 27, 2014. Requests of this type are usually informal and most will continue in that manner. Hoffman moved to report to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote with Hatchett and Runestad absent. 2. MR #13246 – WATER RESOURCES COMMISSIONER – DELETE AND CREATE POSITIONS The Water Resources Commissioner is requesting approval of changes in the Water Resources Department. The proposed changes include deleting one full-time eligible Drainage District Insurance Administrator position and upgrade one full-time eligible Paralegal position to an Attorney to help handle the work. The two new classifications of WRC Senior Attorneys are a Grade 15 and Grade 13. Middleton moved to report to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote with Hatchett and Runestad absent. 3. MR #13250 – PUBLIC SERVICES DEPARTMENT/MSU EXTENSION – ESTABLISHING A PROFESSIONAL SERVICES CONTRACT FOR ONE 4-H YOUTH DEVELOPMENT COORDINATOR POSITION AND EDUCATIONAL PROGRAMMING SERVICES The Public Services Department and MSU Extension are requesting authorization to approve a service contract for a 4-H Youth Development Coordinator and also education programming services. This arrangement is on a trial basis to work with MSU in contracting t he position while the County position will be held vacant at this time. Two vacant student positions will be deleted to offset costs. Middleton moved to report to recommend approval of the attached suggested resolution. Supported by Hoffman. Motion carried unanimously on a roll call vote with Hatchett absent. 4. HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2014 – FISCAL YEAR 2016 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE COMMAND OFFICER’S ASSOCIATION (C.O.A.) The Human Resources Department is seeking approval of the agreement with sergeants, lieutenants and captains. This agreement is for a 2% wage increase for 2014, 1% increase for 2015 and 2016 is a “me too” plan. It also includes a $2,000 annual bonus for an executive lieutenant who will be the jail administrator, the addition of a 1% base wage contribution to the retirement plan and acceptance of the health care changes, along with fine-tuning of some of the contract language. The physical fitness incentive for officers was discussed. Human Resources Committee Page 3 September 25, 2013 Runestad moved approval of the attached suggested resolution. Supported by Weipert. Motion carried unanimously on a roll call vote with Hatchett absent. Runestad moved to directly refer this resolution to the Finance Committee. Supported by Hoffman. Motion carried unanimously on a voice vote. 5. HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2014 – FISCAL YEAR 2015 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESE NTED BY THE OAKLAND COUNTY SHERIFF’S ASSOCIATION (O.C.D.S.A.) CORRECTIONS/COURT SERVICES The Human Resources Department is seeking approval of the agreement with deputies. This agreement is for a 1% wage increase for 2014, 1% increase or “me too” for 2015. It also includes a $500 bonus for two forensic lab specialists, the acceptance of the health care changes and fine-tuning of contract language. Runestad moved approval of the attached suggested resolution. Supported by Weipert. Motion carried unanimously on a roll call vote with Hatchett absent. Hoffman moved to directly refer this resolution to the Finance Committee. Supported by Jackson. Motion carried unanimously on a voice vote. 6. HUMAN RESOURCES DEPARTMENT – INCREASE PAYRATE OF COLLEGE INTERN CLASSIFICATION The Human Resources Department is seeking authorization to establish a three-step range for College Intern positions. The current wage rates are less than a high school student rate and lower than average. The proposed base salary rate is $10.50 per hour, comparable to freshman level, $12.50 at one year and $14.00 at two years, graduate student level. The County has 35 intern positions available. Statistics show that 98% of interns desire to stay with their organization for a year and the five-year rate is 68%. A veteran program is currently being planned and County departments will be solicited to provide veterans jobs. Middleton moved approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote with Hatchett absent. 7. RESOLUTION APPROVING AN AMENDMENT TO THE 2007 OAKLAND COUNTY INTERMEDIATE RETIREE MEDICAL BENEFITS TRUST AGREEMENT BETWEEN THE COUNTY AND THE TRUSTEES DESCRIBED THEREIN, ESTABLISHING THE 2007 OAKLAND COUNTY INTERMEDIATE RETIREE MEDICAL BENEFITS TRUST This Finance Committee resolution requests approval of an amendment to the 2007 trust agreement. This amendment proposes to allow the County to contribute proceeds of bonds to the existing trust. This program supersedes the existing plan. COPS was defined as Certificate of Participation, which has a call date of April 1, 2014. In anticipation of this call date, the program has been collaborated between administration, Treasurer’s Office, Corporation Counsel, outside counsel and financial professionals to help save taxpayers money. Even with market rate fluctuation, the rate will be less than the existing one. The Detroit bankruptcy announcement was discussed and its effect on the market which has settled now. Human Resources Committee Page 4 September 25, 2013 The next step in the process is to obtain a surplus in the VEBA Trust. The Department hopes to have this part of the process approved through the Board of Commissioners by November 12. Middleton moved approval of the attached suggested resolution. Supported by Hoffman. Motion carried on a roll call vote with Hatchett absent. 8. RESOLUTION APPROVING AN AMENDMENT TO THE 2013 OAKLAND COUNTY RETIREE MEDICAL BENEFITS TRUST AGREEMENT BETWEEN THE COUNTY AND THE TRUSTEES DESCRIBED THEREIN, ESTABLISHING THE 2013 SUPERSEDING OAKLAND COUNTY RETIREE MEDICAL BENEFITS TRUST The Finance Committee resolution requests approval of an amendment to the 2013 agreement. This amendment will allow the County to meet their obligation in regard to retiree health care through a new grantor trust. Once the COPS are called, there is no further need for the 2007 trust to exist, so a new Section 115 trust will be created. This plan will be the superseding retiree benefits trust agreement for County retirees. This new trust should provide enough assets over the next two years that the County should have no further payments for retiree health care benefits under the VEBA plan. The projection was into 2042 when the last employee who is currently employed and eligible for the VEBA plan (closed January 1, 2006) retires. After that last person retires under the old plan, the remaining employees will be under the new retiree health savings plan. The board for the new trust will consist of five members: Chairperson or their designee, the Treasurer or designee, County Executive or designee, Corporation Counsel or designee and Human Resources Director or designee. The Human Resources Department anticipates a 2014 audit and to ensure that only eligible individuals are on the health care plan, marriage and birth certificates will be requested from County employees. County employees, full and part-time, have received Health Care Exchanges information. Hoffman moved approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote with Hatchett absent. COMMUNICATIONS A. Position Change Summary B. Circuit Court – 2014 Urban Drug Court Initiative (UDCI) Pilot Program – Application C. Sheriff’s Office – FY 2014 Secondary Road Patrol And Traffic Accident Prevention Program Grant Application Hoffman moved to receive and file the communications. Supported by Weipert. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee, the meeting was adjourned at 2:26 p.m. _______________________________________ __________________________________ Tracy Stolzenfeld, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.