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HomeMy WebLinkAboutMinutes - 2013.10.10 - 36759 October 10, 2013 Chairperson Middleton called the meeting of the Fina nce Committee to order at 9:03 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Shelley Taub, David Woodward, Christine Long, John Scott, Jeff Matis, Helaine Zack, Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE Kathy Crawford OTHERS PRESENT EQUALIZATION Ann Grady, Field Supervisor Lori Norris, Tax Standards Specialist Shannon Moore, Equalization Clerk FACILITIES MANAGEMENT Art Holdsworth, Director FISCAL SERVICES Tim Soave, Manager Lynn Sonkiss, Chief Holly Conforti, Chief Gaia Piir, Supervisor II Nancy Falardeau, Analyst Antonio Pisacreta, Analyst HEALTH AND HUMAN SERVICES George Miller, Director Kathy Forzley, Manager HOMELAND SECURITY Ted Quisenberry, Manager HUMAN RESOURCES Lori Taylor, Supervisor SHERIFF’S OFFICE Mike McCabe, Undersheriff TREASURER’S OFFICE Lisa Johnson, Supervisor, Special Accts. BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Chris Ward, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Committee in the Pledge of Allegiance. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long John Scott Kathy Crawford Jeff Matis Helaine Zack Nancy Quarles TOM MIDDLETON Chairperson SHELLEY TAUB Vice Chairperson DAVE WOODWARD Minority Vice Chairperson FINANCE COMMITTEE Page 2 October 10, 2013 APPROVAL OF THE PREVIOUS MINUTES Scott moved approval of the previous minutes o f September 26, 2013, as printed. Supported by Quarles. Motion carried on a voice vote. PRESENTATION OF THE AGENDA Quarles moved to amend the agenda by removing Item #8, Economic Development and Community Af fairs – Solid Waste Plan Amendment for Baldwin, Pontiac, LLC and Rizzo Properties, LLC because the Planning and Building Committee had postponed consideration of it until October 22 nd. Supported by Scott. Motion carried on a voice vote. PUBLIC COMMENT None. FY 2013 CONTINGENCY REPORT The beginning Fiscal Year (FY) 2014 Contingency Fund balance of $2 58,305 will not be impacted by items on today’s agenda. The FY 2013 – FY 2015 Classification and Rate Change ba lance will be reduced by $99,358 with the adoption of Item #4 but then increased by $99,358 via a transfer of funds from the Emergency Salaries account to supplement the class and Rate Change account, making the balance unchanged at $59,416. The Use of General Fund Equity During FY 2013 balance will be reduced by $177,620.00 with the approval of Item #7 . Taub moved to receive and file the FY 2013 – FY 2015 Continge ncy Report dated October 3, 2013, as amended. Supported by Scott. Motion carried on a voice vote. COMMUNICATIONS A. Information Technology – CLEMIS Funds – Financial Statements and Schedules for the Nine Months Ended June 30, 2013 B. Notice of Hearing: City of Auburn Hills October 7, 2013 7 p.m. – RE: Requests for a 1) Approving an Industrial Facilities Exemption Certificate (IFEC) for R eal Property and personal Property; 2) Approving Transfer & Extension of IFEC #2010 -394 for a Facility located at 2611 Superior Ct., Auburn Hills, MI 48326 C. Notice of Hearing: City of Auburn Hills – October 7, 2013 7 p.m. – RE: Request for an Extension of IFEC #2003 -505 Located at 3580 Hamlin Rd., Auburn Hills, MI 48326 Taub moved to receive and file the C ommunications. Supported by Quarles. Motion carried on a voice vote. FINANCE COMMITTEE Page 3 October 10, 2013 REGULAR AGENDA 1. SHERIFF’S OFFICE – OCCMHA AGREEMENT AND CONTINUATION OF EX PANDED JAIL ALLIANCE WITH SUPPORT FOR INMATES (JAWS) AND RELATED POSITIONS - 2014 The Sheriff’s Office is requesting approval of the Fiscal Year 2014 Oakland County Community Mental Health Authority (OCCMHA) Letter of Agreement for $128,626 to cover the c ost of one Inmate Caseworker position, including fringe benefits, and one part-time Inmate Substance Abuse Technician assigned to the Jail Alliance with Support (JAWS) Program. No budget amendments are necessary. Scott moved approval of the attached sug gested Fiscal Note. Supported by Zack. Taub moved to amend the resolution by adding a new WHEREAS paragraph after the 4 th WHEREAS paragraph, as follows: Whereas once grant funding from M.R. #09267 ended, the grant positions were deleted and new OCCMHA funded positions were created per M.R. #12249; and Changing the 5th WHEREAS, as follows: OCCMHA has agreed to support and provide full funding in the amount of $128,626 for one (1) full - time Inmate Caseworker (position #4030320-11284) and one (1) part-time non-eligible Inmate Substance Abuse Technician (position #4030320 -11285) assigned to Inmate Program Services Jail Alliance with Support (JAWS) program; and Changing the 1st BE IT FURTHER RESOLVED, as follows: BE IT FURTHER RESOLVED to continue o ne (1) General Fund/General Purpose (GF/GP) full-time eligible Inmate Caseworker (position #4030320-11284) and one (1) GF/GP part-time non-eligible 1000 hours per year Inmate Substance Abuse Technician (position #4030320 -11285) in the Corrective Services-Detention Facilities Division/Inmate Program Services and funded by OCCMHA October 1, 2013 through September 30, 2014. Supported by Quarles. Motion to amend carried unanimously on a roll call vote with Long, Crawford and Matis absent. Main motion, as amended, carried unanimously on a roll call vote with Long, Crawford and Matis absent. 2. SHERIFF’S OFFICE – CONTINUATION OF OCCMHA AGREEMENT AND INMATE CASEWORKER POSITION - 2014 The Sheriff’s Office is requesting approval of the Fiscal Year 2014 Oakland C ounty Community Mental Health Authority (OCCMHA) Letter of Agreement which accepts partial reimbursement funding in the amount of $64,468 to enable the Sheriff’s Office to provide mental health services to inmates having serious and persistent mental illne ss. The funds will partially cover the cost of one General Fund/General Purpose full-time Inmate Caseworker position in the Corrective Services -Detention Facilities Division/Inmate Program Services for the period of October 1, 2013 through September 30, 2014. No budget amendments are necessary. Taub moved approval of the attached suggested Fiscal Note. Supported by Zack. FINANCE COMMITTEE Page 4 October 10, 2013 Motion carried unanimously on a roll call vote with Crawford and Matis absent. 3. DEPARTMENT OF MANAGEMENT AND BUDGET – 2013 APPORTIONMENT OF LOCAL TAX RATES Management and Budget is requesting adoption of the 2013 Apportionment of Local Tax Rate certificates with the recommendations herein contained as part of the permanent record of the Board. In addition, the Equalization Director is authorized to sign the several tax certificates on which tax rate tabulations were based, thereby authorizing and directing the various assessing officers to spread the rates against the taxable valuation set forth for 2013. A copy of the 2013 Apporti onment of Local Tax Rates document was distributed. Taub moved approval of the attached suggested resolution. Supported by Woodward. Motion carried unanimously on a roll call vote with Crawford and Matis absent. 4. HUMAN RESOURCES DEPARTMENT – INCREASE PAYRATE OF COLLEGE INTERN CLASSIFICATION The Human Resources Department is seeking approval to increase the pay rate of college interns from a flat rate of $8.40 to a three-step range (per hour), as follows: base - $10.50, 1 year - $12.50, and 2 year - $14.00. Ms. Taylor explained that the Human Resources Department conducted a survey of local rates for interns through the American Society of Employers and found out that the County’s flat rat e of $8.40/hr. was extremely low. Scott moved approval of the attached suggested Fiscal Note. Supported by Woodward. Matis moved to amend the resolution, as follows: Change the 2nd WHEREAS, as follows: WHEREAS the College Intern classification currently has 34 35 part-time non-eligible positions budgeted at 1,000 hours per year at which 33 are budgeted at 1,000 hours per year, 1 budgeted at 520 hours per year, and 1 budgeted at 825 hours per year; and Change the 10th WHEREAS, as follows: WHEREAS the base step would be utilized for college freshman and soph omore students, college juniors and senior students would be placed at the one year step and graduate students would be placed at the three two year step; and Supported by Zack. Motion to amend carried unanimously on a roll call vote with Crawford abse nt. Main motion, as amended, carried unanimously on a roll call vote with Crawford absent. 5. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – 2013/2014 COMPREHENSIVE PLANNING, BUDGETING, AND CONTRACTING (CPBC) AGREEMENT ACCEPTANCE FINANCE COMMITTEE Page 5 October 10, 2013 The Department of Health and Human Services/Health Division is seeking authorization to accept funding in the amount of $9,681,849 from the Michigan Department of Community Health (MDCH) for the period of October 1, 2013 through September 30, 2014. This award reflects an additional $478,901 over the previous year’s award. The funds will be used for services provided in accordance with the Public Health Code (P.A. 368 of 1978, as amended). Continued funding is allocated for the Adolescent Screening Project and the Sexually Transmitted Disease Control project through December 31, 2013. Funding for the Obesity Prevention project has been discontinued , and funding has been added for the Infant Safe Sleep project and Michigan Health & Wellness 4x4 Plan. The resolution aut horizes the Board of Commissioners’ Chairperson to execute this agreement subject to the condition that the County’s approval for entering into this agreement is specifically conditioned and premised upon the acceptance, approval and execution of the Agreement containing Addendum A, by the Michigan Department of Community Health and that the failure of the Michigan Department of Community Health to execute the agreement as specified shall, without further act by the Oakland County Board of Commissioners, au tomatically negate and void the County’s approval and/or acceptance of this agreement as provided for in this resolution. Taub moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Crawford absent. 6. HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – PERFORMANCE GRANT AGREEMENT FOR FISCAL YEAR 2013 ACCEPTANCE The State of Michigan has awarded the County of Oakland $109,780 in grant funding, which includes a 50% County match of $54,890 for the period of October 1, 2012 through September 30, 2013. The funds will be used as reimbursement for a portion of salaries as a pass -through of Federal funds for the Emergency Management Performance Grant program. The program consists of the development and maintenance of an emergency management program capable of protecting life, property and vital infrastructure in times of disaster or emergency. The County’s portion of the grant match is comprised of in-kind support from the salary of the Manager of Homeland Security. Taub moved approval of the attached suggested Fiscal Note. Supported by Matis. Motion carried unanimously on a roll call vote with Crawford absent. 7. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – COURTHOUSE SOUTH ENTRANCE SECURITY ENHANCEMENT PROJECT The resolution approves and authorizes the Courthouse South Entrance Security Enhancement Project for $177,620. The project consists of adding a second scan station at the south entrance to the courthouse and redesigns the south entrance to allow for a more secure lobby configuration and to help alleviate long lines, especially on motion days at the courthouse. Taub moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote with Crawford absent. 9. HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2014 – FISCAL YEAR 2016 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY MICHIGAN NURSES ASSOCIATION (MNA) The Human Resources Department is seekin g approval of the proposed three-year Collective Bargai ning Agreement between the County of Oakland, the Oakland County Health Department and the Michigan FINANCE COMMITTEE Page 6 October 10, 2013 Nurses Association for the period of October 1, 2013 through September 30, 2016. The agreement provides for a 2% wage increase for Fiscal Year 2014, a 1% wage increase for Fiscal Year 2015, which also includes the “Me Too” provision if a greater increase is approved for non -represented employees; and a “Me Too” provision for Fiscal Year 2016, if a greater wage increase is approved for non -represented County employees. Long moved approval of the attached suggested Fiscal Note. Supported by Scott. Motion carried unanimously on a roll call vote with Crawford absent. 10. HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2014 – FISCAL YEAR 2016 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE GOVERNMENT EMPLOYEES LABOR COUNCIL (GELC) The Human Resources Department is seeking approval of the proposed three -year Collective Bargaining Agreement between the County of Oakland, the Oakland County Children’s Village and the Government Employees Labor Council for the period of October 1, 2013 through September 30, 2016. The agreement provides for a 2% wage increase for Fiscal Year 2014, and the classification o f Children’s Village Case Coordinator II shall receive an additional 2% increase for a total of $13,229, including fringe benefits. The agreement also provides for a 1% wage increase for Fiscal Year 2015, which also includes the “Me Too” provision if a greater increase is approved for non -represented employees; and a “Me Too” provision for Fiscal Year 2016, if a greater wage increase is approved for non -represented County employees. Taub moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote with Crawford absent. 11. HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2014 – FISCAL YEAR 2016 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE OAKLAND C OUNTY PROSECUTOR’S INVESTIGATOR S ASSOCIATION The Human Resources Department is seeking approval of the proposed three -year Collective Bargaining Agreement between the County of Oakland, The Oakland County Prosecutor and the Prosecutor’s Investigators Association covering the period of Oc tober 1, 2013, through September 30, 2016. The agreement provides for a 2% wage increase for Fiscal Year 2014, a 1% wage increase for Fiscal Year 2015 or “Me Too” provision if a greater wage increase is approved for non -represented employees; and a “Me Too” provision for FY 2016, if a greater wage increase is approved for non-represented County employees. Scott moved approval of the attached suggested Fiscal Note. Supported by Matis. Motion carried unanimously on a roll call vote with Crawford absent. 12. HUMAN RESOURCES DEPARTMENT – FISCAL YEAR 2014 – FISCAL YEAR 2016 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY MICHIGAN AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES (AFSCME) COUNCIL 25, LOCAL 2437 (CIRCUIT COURT/FAMILY COUR T EMPLOYEES) The Human Resources Department is seeking approval of the proposed Collective Bargaining Agreement between the County of Oakland, the Oakland County Circuit Court/Family Court and the Michigan American Federation of State, County and Municipa l Employees, Council 25, Local 2437 covering the period of October 1, 2013, through September 30, 2016. The agreement provides for a 2% wage increase for Fiscal Year 2014; a 1% wage increase for Fiscal Year 2015, which includes the “Me Too” provision if a greater wage increase is approved for non -represented County employees; and a “Me Too” provision for Fiscal FINANCE COMMITTEE Page 7 October 10, 2013 Year 2016. The agreement also allows any benefit modifications implemented on a County wide basis to general non-represented County employees that take effect during the duration of this Collective Bargaining Agreement. Woodward moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote with Crawford absent. OTHER BUSINESS/ADJOURNMENT Chairperson Middleton asked for an update on the bond issue. Ms. VanPelt indicated that they did close on the bond deal since the last Finance Committee meeting. They did two series in the b ond issue, a total of $350 million. The majority went to Bank of America ($316 million) for 12 years at a flat rate of 3.62% annually. The other bond of $34 million was bought by the Oakland County Treasurer because the Treasurer holds $34 million of Certificates of Participation (COPS) currently, and the Tr easurer purchased $34 million of a new series to replace the COPS for 13 years at a rate of 4.52%. There being no other business to come before the committe e, the meeting was adjourned at 9:53 a.m. ________________________ _______________________________ Pamela L. Worthington Jim VerPloeg Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.