Loading...
HomeMy WebLinkAboutMinutes - 2013.10.24 - 36762 October 24, 2013 Chairperson Middleton called the meeting of the Fina nce Committee to order at 9:03 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Shelley Taub, David Woodward, Christine Long, John Scott, Kathy Crawford, Jeff Matis, Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE Helaine Zack OTHERS PRESENT CORPORATION COUNSEL Keith Lerminiaux, Corporation Counsel Ahmad M. Roby, Asst. Corporation Counsel COUNTY EXECUTIVE Bob Daddow, Deputy County Executive Phil Bertolini, Deputy County Executive ECONOMIC DEV. COMM. AFFAIRS Dan Hunter, Deputy Director Brad Hansen, Business Development Rep. Whitney Calio, Environmental Prog. Coordinator FISCAL SERVICES Tim Soave, Manager Lynn Sonkiss, Chief Gaia Piir, Supervisor II Antonio Pisacreta, Analyst Monica Tinsley, Analyst HEALTH AND HUMAN SERVICES George Miller, Director Kathy Forzley, Manager HUMAN RESOURCES Nancy Scarlet, Director INFORMATION TECHNOLOGY Ed Poisson, Director Janette McKenna, Chief, Information Systems PARKS AND RECREATION Jim Dunleavy, Chief PURCHASING Pam Weipert, Compliance Officer Scott Guzzy, Purchasing Administrator SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Business Manager TREASURER’S OFFICE Andy Meisner, Treasurer AXE & ECKLUND John Axe, Bond Attorney PLUNKETT COONEY Dennis Cowan, Attorney, Rizzo Environmental BUTZEL LONG Malcolm Brown, Attorney BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Chris Ward, Senior Analyst Pamela Worthington, Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long John Scott Kathy Crawford Jeff Matis Helaine Zack Nancy Quarles TOM MIDDLETON Chairperson SHELLEY TAUB Vice Chairperson DAVE WOODWARD Minority Vice Chairperson FINANCE COMMITTEE Page 2 October 24, 2013 PLEDGE OF ALLEGIANCE Chairperson Middleton led the Committee in the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Scott moved approval of the previous minutes o f October 10, 2013, as printed. Supported by Quarles. Motion carried on a voice vote. PRESENTATION OF THE AGENDA Agenda stands as presented. PUBLIC COMMENT Chairperson Midd leton and Ms. Van Pelt gave recognition to Scott Guzzy for the award he obtained from the Michigan Public Purchasing Officers Association as Purchasing Manager of the Year . FY 2013 CONTINGENCY REPORT The Use of General Fund Equity During FY 2013 balance will be reduced by $5,625 with the approval of Item #1. Crawford moved to receive and file the FY 2013 – FY 2015 Contingency Report dated October 3, 2013, as amended. Supported by Long. Motion carried on a voice vote. COMMUNICATIONS A. County Executive Compliance Office/Purchasing – Contract Exception Report for the October 24, 2013 Finance Committee Meeting B. Charter Township of Royal Oak – Sheriff Patrol Services Delinquent Invoice Balance C. Notice of Hearing: City of Pontiac – October 17, 2013 6 p.m. – RE: Receive Public Comment on Application for an Obsolete Property Rehabilitation Exemption Certificate for the Properties Commonly Known as the Stand Theatre and Adjoining Parcels with a Primary Location at 8 -16 N. Saginaw Crawford moved to receive and file the Communications. Supported by Long. Motion carried on a voice vote. REGULAR AGENDA 1. BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2014 APPROPRIATION – CITY OF SYLVAN LAKE – ORCHARD LAKE ROAD AT INVERNESS – PROJECT NO. 52001 The resolution, which was introduced by John Scott, authorizes the release of $5,625 (Oakland County’s 1/3 share) in Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project that was submitted by the City of Sylvan Lake. The project FINANCE COMMITTEE Page 3 October 24, 2013 consists of the resurfacing of the north lane on westbound Orchard Lake Road at Inverness. A copy of the Cost Participation Agreement is included, and a budget amendment of $5,625 is recommended. Any additional project costs less than 15% of the original agreement w ill be honored under this agreement. Project costs exceeding 15% will require an additional resolution and approval. Scott moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Z ack absent. 2. RESOLUTION APPROVING A SUPERSEDING CONTRACT BETWEEN THE COUNTY AND THE 2013 SUPERSEDING OAKLAND COUNTY RETIREE MEDICAL BENEFITS TRUST The resolution approves the superseding contract between the County of Oakland and the 2013 Superseding Oakland County Retirees Medical Benefits Trust. This contract will require sufficient funds to be on deposit in the future in the VEBA Trust. Taub moved approval of the attached suggested resolution. Supported by Quarles . Motion carried unanimously on a roll call vote with Zack absent. 3. RESOLUTION APPROVING THE 2013 SUPERSEDING OAKLAND COUNTY RETIREE MEDICAL BENEFITS PLAN The resolution approves the 2013 Superseding Oakland County Retiree Medical Benefits Plan as detailed in Appendix A of the plan. Once the superseding plan takes effect, a number of other steps will be taken each year to carry on the Superseding Plan. Treasurer Meisner explained that the County issued debt in 2000 to take responsibility for County retirees’ obligations and when the debt was issued, the County paid an interest rate of 6.2%. With the adoption of this resolution and the approval of the Benefits Plan, the bonds that were issued in 2000 will be replaced by new bonds at 3.6%, which, according to Mr. Daddow, will be a signif icant cost savings to the County of approximately $13 million per year. Commissioner Taub and Chairperson Middleton commended the staff in the Management and Budget Department for their work on this plan. Matis moved approval of the attached suggeste d resolution. Supported by Woodward. Motion carried unanimously on a roll call vote with Zack absent. 4. SHERIFF’S OFFICE – FISCAL YEAR 2014 SECONDARY ROAD PATROL AND TRAFFIC ACCIDENT PREVENTION PROGRAM GRANT ACCEPTANCE The Michigan Department of State P olice – Office of Highway Safety Planning has awarded Oakland County with a grant in the amount of $786,687, for the period of October 1, 2013 through September 30, 2014. The grant provides continuation of funding for four SR full -time eligible FTE Deputy II positions and one SR FTE Sergeant position located in the Patrol Services Division. In addition, one SR FTE Deputy II position is continued for six months and will be deleted on April 1, 2014. There is no County match required for this grant. Taub moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Zack absent . FINANCE COMMITTEE Page 4 October 24, 2013 5. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – REQUEST TO EXPEND FROM THE LARRY PERNICK HEALTH EDUCAT ION FUND FOR OAKLAND COUNTY The Larry Pernick Health Education Fund for Oakland County was established in 1997, in memory of Commissioner Lawrence Pernick , and the funds are to be used for health education programs targeted toward populations at risk for health problems due to socio -economics, race/ethnicity, age or disability. Sheiko Elementary School in West Bloomfield has requested $3,200 from the Larry Pernick Health Education Fund to provide scholarship funding for participation in a pilot program wi th Henry Ford Hospital in West Bloomfield to educate their 3 rd, 4th and 5th grade students in healthy eating and lifestyles in FY 2014. Commissioner Quarles stated that she would like to see Mr. Pernick’s funds to be used in the area of Southfield, where he served as commissioner for many years. Matis moved approval of the attached suggested Fiscal Note. Supported by Woodward. Motion carried on a roll call vote with Woodward and Quarles voting no and Zack absent. 6. DEPARTMENT OF INFORMATION TECHNOLOG Y – FOURTH QUARTER 2013 DEVELOPMENT APPROPRIATION TRANSFER The Department of Information Technology is requesting approval of the Fourth Quarter appropriation transfer for development charges during the fourth quarter, which the Department of Information Technology has determined to be $974,516.69 for the General Fund/General Purpose County departments. Direct charges to Special Revenue and Proprietary Fund departments are $334,663.63 and non -county agencies are $3,338.93 for the Fourth Quarter of 2013. T he attached schedule provides detailed information. Mr. Bertolini stated that there are 50 different governmental and court entities that are utilizing on -line payments. Crawford moved approval of the attached suggested Resolution. Supported by Matis. Motion carried unanimously on a roll call vote with Zack absent. 7. INFORMATION TECHNOLOGY – 2013/2014 MASTER PLAN QUARTERLY STATUS EXECUTIVE SUMMARY The Information Technology Master Plan Quarterly Status Executive Summary provides an overview of the services and hours provided by Information Technology (IT) during the 2013/2014 Master Plan period. Analysis for the fourth quarter of the 2013/2014 Maser Plan shows that 72% of IT’s labor force was spent supporting and maintaining the County’s current sys tems, which includes Customer Support, Maintenance, Planned Maintenance and Upgrades, Team Management and Non -Project time. The remaining 28% of IT’s labor force was spent implementing systems requested by various County Divisions through the IT Leadership Group Process. Mr. Bertolini indicated that the Information Technology Department currently has 28 vacant positions, and they have been working closely with Human Resources in actively marketing these positions and conducting interviews for project mana gers. Crawford moved to receive and file the 2013/2014 Master Plan Quarterly Status Executive Summary. Supported by Long. FINANCE COMMITTEE Page 5 October 24, 2013 Motion carried on a voice vote with Zack absent. 8. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – SOLID WASTE PLAN AMENDMENT FOR BALDWIN PONTIAC, LLC AND RIZZO PROPERTIES, LLC This resolution is a direct referral from the Planning and Building Committee. The Department of Economic Development and Community Affairs is currently seeking approval of a solid waste plan a mendment to consider the proposal from Baldwin Pontiac, LLC and Rizzo Properties, LLC for the inclusion of a proposed transfer station/processing-recycling plant to be located on 900 Baldwin Avenue, in Pontiac (formerly the Fiero plant). The application fee will be $5,000, which includes $1,000 for mailings and $4,000 for public notice advertising. No budget amendment is recommended at this time. Mr. Cowan, attorney representing Rizzo Environmental, indicated that they will be working with the City of Pontiac in the future on a recycling station which will provide the residents of Pontiac a place to dispose of household waste. Taub moved approval of the attached suggested Fiscal Note. Supported by Scott. Motion carried unanimously on a roll call vote with Woodward and Zack absent. SETTLEMENT OF LITIGATION – POUPORE V. OAKLAND COUNTY – CLOSED SESSION Taub moved to go into closed session to discuss pending litigation . Supported by Crawford. Motion carried unanimously on a roll call vote with W oodward and Zack absent. The meeting was closed at 10:09 a.m. The meeting resumed in open session at 11:00 a.m. Taub moved to accept the decision made in closed session and that Keith Lerminiaux, Corporation Counsel, is authorized to proceed in accorda nce with the directives discussed in closed session. Supported by Crawford. Motion carried unanimously on a roll call vote with Woodward and Zack absent. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committe e, the meetin g was adjourned at 11:01 a.m. ________________________ _______________________________ Pamela L. Worthington Jim VerPloeg Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.