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HomeMy WebLinkAboutMinutes - 2013.11.05 - 36766 November 5, 2013 Chairperson Runestad called the meeting to order at 9:30 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Jim Runestad, Robert Gosselin, Gary McGillivray , Mike Bosnic, Bill Dwyer, Philip Weipert, Marcia Gershenson, David Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE: None. OTHERS PRESENT: FACILITIES MANAGEMENT Art Holdsworth, Director LIBRARY BOARD Laura Mancin i, Director, Library Services WATER RESOURCES COMMISSIONER Steven Korth, Manager Tom Maxwell, Project Engineer BOARD OF COMMISSIONERS Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PUBLIC COMMENT None. APPROVAL OF THE MI NUTES Dwyer moved approval of the minutes of October 22, 2013, as printed. Supported by Weipert. Motion carried on a voice vote. AGENDA ITEMS 1. WATER RESOURCES COMMISSIONER – RESOLUTION AUTHORIZING THE 2013 STORM WATER ASSET MANAGEMENT AND WASTEWATE R (SAW) GRANT APPLICATION The Water Resources Commissioner is requesting approval of a resolution which is part of a grant application process for a $2 million State grant. If awarded, the money would help the Water Resources Commissioner develop an asse t management program for the County sewer system and maintenance with the other communities. It would consist of a computer software system and hardware to allow WRC OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Mike Bosnic Bill Dwyer Philip Weipert Marcia Gershenson David Woodward JIM RUNESTAD Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning & Building Committee Page 2 November 5, 2013 personnel to collect data from the County’s sewer infrastructure system and e nter the data into the computer. This information would assist the WRC in developing the long-term Capital Improvement Plan to maintain the County’s sewer systems. The grant requires a 10% County match for the first million dollars and a 25% match for the second million dollars for a total match not to exceed $350,000 to be paid for b y the benefitting sewer systems. The asset management plan includes linking various programs containing data, including GIS data, to various system assets to work together as support structures for asset registry, condition assessment, customer service tracking, maintenance planning, work order management and financial planning. Chairperson Runestad requested a list of the benefitting communities that will be contributing to this program, and Mr. Korth stated that he could send the information via e -mail. Gosselin moved approval of the attached suggested resolution. Supported by Gershenson. Motion carried unanimously on a roll call vote. 2. FACILITIES MANAGEMENT/FACILITIES PLANNIN G & ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR COURTHOUSE SOUTH ENTRANCE RAISED CROSSWALK PROJECT The Department of Facilities Management/Facilities Planning & Engineering is seeking authorization to receive bids for the Courthouse South Entrance Rai sed Crosswalk Project. Mr. Holdsworth explained that the crosswalk that goes across Court Tower Boulevard , crosses two roads and then goes down a flight of stairs into the lower park ing lot. There are bushes that go up to that stairwell, and then there i s a drop off from the upper road into the parking lot. Mr. Holdsworth stated that a couple of problems have been noted. At times cars or delivery vans are stopped along the side of the road, blocking the line of vision for the cars that are coming through, causing a safety issue for pedestrians. Mr. Holdsworth stated that he wanted to put a stop sign at the crosswalk, and he talked to the Road Commission about it. Mr. Holdsworth explained that this project is time -sensitive since the winter months are co ming, and the asphalt plants will start shutting down for the winter. The cost of the project is estimated at $30,000, which includes the engineering of the project as well as materials. Commissioner Gershenson suggested that the stop sign could be installed for the winter, and they could see how that goes and then re -evaluate the situation in the spring. Mr. Holdsworth explained that the Road Commission indicated that the stop sign was not the best solution in this location because it could give the pedestrians a false sense of security, and that perhaps pedestrians would walk out into the road without looking for traffic. However, he said he would talk to the Road Commission to try to get their approval, and if they balk at it, he would sugges t that they come to the next Planning and Building Committee meeting to address the Committee. Dwyer moved to authorize Facilities Management/Facilities Planning & Engineering to receive bids for the Courthouse South Entrance Raised Crosswalk Project. Supported by Weipert. Gershenson moved to postpone authorization to receive bids on the Raised Crosswalk Project to allow Mr. Holdsworth to communicate with the Road Commission to get their approval for a stop sign at this time. Supported by Dwyer. Motion carried unanimously on a roll call vote. COMMUNICATIONS A. Oakland County Airport Committee – Meeting Minutes of September 29, 2013 B. Memo – Digitization of Research Library – Progress Report Planning & Building Committee Page 3 November 5, 2013 C. Building Authority Minutes – July 10, 2013 Commissioner Gershenson suggested that they appoint a member of the Library Board to the Research Library Study Group. McGillivray moved to receive and file the Communications. Supported by Gosselin. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Chairperson Runestad appointed the following people to the County Campus Food Truck Vendor Study Group: Jeremy Brown, Parks and Recreation; Art Holdsworth, Director, Oakland County Facilities Management; Clay Janssen, Captain, Oakland County Sheriff; Jeremy Miller and Commissioner David Woodward, Oakland County Commissioner. (Following the meeting, Commissioner Bosnic indicated that he would also serve on the study group). Commissioner Gosselin informed the commissioners that Joel Garrett, Chairperson of t he Oakland County Building Authority, has passed away. Commissioner Gosselin stated that the General Government Committee did appoint a 3rd member of the Building Authority because of a vacancy, but now there is a need for an additional member. Commissioner McGillivray informed the commissioners that he and Art Holdsworth had inspected the South Oakland Health Center, and there was a security problem in the building. He said that Mr. Holdsworth is aware of it, and he is looking into it with County Admi nistration. There being no further business to come before the Committee, the meeting adjourned at 10:15 a.m. ______________________________________ _____________________________________ Pamela Worthington, Co mmittee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.