Loading...
HomeMy WebLinkAboutMinutes - 2013.11.07 - 36768 November 7, 2013 Chairperson Middleton called the meeting of the Fina nce Committee to order at 9:05 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Shelley Taub, David Woodward, Christine Long, John Scott, Kathy Crawford, Jeff Matis, Helaine Zack, Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE None. OTHERS PRESENT CIRCUIT COURT Lisa Langton, Deputy, Court Administrator John Cooperrider, Business Administration CORPORATION COUNSEL Brad Benn, Assistant Corporation Counsel DISTRICT COURT, 52 -1 Joyce A. Renfrow, Court Administrator Alexandra Black, Chief Probation Officer DISTRICT COURT, 52 -3 Renee Gillert, Court Administrator DISTRICT COURT, 52 -4 Jill Palulian, Court Administrator Patricia Bates, Chief, Dist. Court Probation Supv. EQUALIZATION Lori Norris, Tax Standards Specialist Shannon Moore, Equalization Clerk FISCAL SERVICES Tim Soave, Manager Lynn Sonkiss, Chief Gaia Piir, Supervisor II Jeff Phelps, Parks, Fiscal Coordinator Antonio Pisacreta, Analyst Nancy Falardeau, Analyst Leo Lease, Analyst HEALTH AND HUMAN SERVICES Kathy Forzley, Manager MANAGEMENT & BUDGET Laurie Van Pelt, Director PARKS AND RECREATION Sue Wells, Manager Mike Donnellon, Chief PURCHASING Scott Guzzy, Purchasing Administrator SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Business Manager TREASURER’S OFFICE Jody DeFoe, Chief Deputy Treasurer BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Chris Ward, Senior Analyst Pamela Worthington, Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long John Scott Kathy Crawford Jeff Matis Helaine Zack Nancy Quarles TOM MIDDLETON Chairperson SHELLEY TAUB Vice Chairperson DAVE WOODWARD Minority Vice Chairperson FINANCE COMMITTEE Page 2 November 7, 2013 PLEDGE OF ALLEGIANCE Chairperson Middleton led the Committee in the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Quarles moved approval of the previous minutes o f October 24, 2013, as printed. Supported by Scott. Motion carried on a voice vote. PRESENTATION OF THE AGENDA Chairperson Middleton added “Department of Health and Human Services/Health Division – Fiscal Year 2013/2014 National Reach Coalition Grant Acceptance” as Item #11 on the agenda. PUBLIC COMMENT Commissioner Taub informed the Finance Committee members that there is a letter in their mailbox from her in regard to the Neighborhood Stab ilization Grant 3 (NSP3P ) Spending Performance. FY 2013 CONTINGENCY REPORT Mr. Soave stated that there are no items on today’s Finance Committee agenda that will affect the Fiscal Year 2014 Contingency Balance of $258,305. Long moved to receive and file the FY 2013 – FY 2015 Contingency Report dated October 31, 2013. Supported by Taub. Motion carried on a voice vote. COMMUNICATIONS A. County Executive Compliance Office/Purchasing – Contract Exception Report for the November 7, 2013 Finance Committee Meeting B. Health and Human Services/Health Division – 2013 NRC – CTG Acceleration Program Community Prevention Strategies Grant Application C. Royal Oak Township Judgment Levy Taub moved to receive and file the C ommunications. Supported by Scott. Motion carried on a voice vote. REGULAR AGENDA 1. CIRCUIT COURT – 2014 MICHIGAN DRUG COURT GRANT PROGRAM (ADULT TREATMENT COURT) – GRANT ACCEPTANCE The Circuit Court is requesting approval of the acceptance of the Drug Treatment Court grant in the amount of $47,000 from the State Court Ad ministration Office , which will pay for positions for the drug court, including supervisors and some clerical technical assistance. The granting period is from October 1, 2013 through September 30, 2014. Ms. Langton explained that this program has been i n place for over 11 years. FINANCE COMMITTEE Page 3 November 7, 2013 Matis moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote. 2. CIRCUIT COURT – 2014 MICHIGAN DRUG COURT GRANT PROGRAM (JUVENILE DRUG COURT) – GRANT ACCEPTANCE The Circuit Court is seeking approval of the acceptance of the 2014 Michigan Drug Court Grant Program (Juvenile Drug Court) Grant Agreement in the amount of $43,000 from the State Court Administrator’s Office (SCAO) for the period of October 1, 2013 t hrough September 30, 2014. T he resolution also authorizes the acceptance of a $56,618 donation from the Restore Foundation. Ms. Langton explained that the grant money will partially fund two positions in the Juvenile Drug Court. Taub moved approval of the attached suggested Fiscal Note. Supported by Scott. Motion carried unanimously on a roll call vote. 3. CIRCUIT COURT – 2014 MICHIGAN MENTAL HEALTH DRUG COURT GRANT PROGRAM – GRANT ACCEPTANCE The Circuit Court is seeking approval of a grant from the State Court Administrative Office (SCAO) in the amount of $60,000 for the period of October 1, 2013 through September 30, 2014. Ms. Langton explained that Oakland County actually pays Common Ground to provide the Circuit Court with a liaison to help with the drug treatment court participants and to provide services needed for those with mental health issues. The grant funds also cover the cost of drug screens and bus passes for participants. Zack moved approval of the attached suggested Fiscal Note. Sup ported by Scott. Motion carried unanimously on a roll call vote. 4. CIRCUIT COURT – 2014 URBAN DRUG COURT INITIATIVE (UDCI) GRANT PROGRAM – GRANT ACCEPTANCE The Circuit Court is seeking approval of a grant from the State Court Administrative Office (SCA O) in the amount of $290,320 for the period of October 1, 2013 through September 30, 2014. Ms. Langton explained that the Urban Drug Court Initiative (UDCI) was started last year by the Governor of Michigan, and he targeted higher crime associated with dr ug use. So this is a grant that focuses on high -risk, high-need offenders who have committed criminal offenses within the City of Pontiac and who have been diagnosed with a substance abuse disorder . Ms. Langton stated that the grant funds two positions; however, a large portion goes to service providers for treatment services provided to drug court participants for the program. Long moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote. 5. 52ND DISTRICT COURT/DIVISION I (NOVI) – 2014 MICHIGAN DRUG COURT GRANT PROGRAM - ACCEPTANCE The 52nd District Court, Division I (Novi) is seeking approval of a grant fro m the State Court Administrative Office (SCAO), Michigan Drug Court Program, in the amount of $75,000 for the period of October 1, 2013 through September 30, 2014. The total program budget is for $150,380, which includes an award from FINANCE COMMITTEE Page 4 November 7, 2013 SCAO of $75,000, General Fund support of $68,480 ($43,650 operating support and $24,830 personnel support) and a donation from the Sobriety Court Advisory Committee 501(c)(3) of $6,900. The grant provides funding for one special revenue, full -time eligible Probation Officer I position, travel and graduation supplies. Crawford moved approval of the attached suggested Fiscal Note. Supported by Woodward. Motion carried unanimously on a roll call vote. 6. 52ND DISTRICT COURT/DIVISION III (ROCHESTER HILLS) – 2014 SOBRIETY COURT TREATMENT GRANT - ACCEPTANCE The 52nd District Court/Division III (Rochest er Hills) is seeking approval of a grant from the State Court Administrative Office (SCAO), Michigan Drug Court Program in the amount of $25,000 for the period of October 1, 2013 through September 30, 2014. The total program funding is $118,544, which inc ludes $25,000 in grant funding plus $93,544 in General Fund support. The grant funds continue to support efforts of the Sobriety Court to deal with the problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs an d jail overcrowding. There is no County cash match required. Matis moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 7. 52ND DISTRICT COURT/DIVISION IV (TROY) – 2014 MICHIGAN DRUG COURT GRANT PROGRAM - ACCEPTANCE The 52nd District Court/Division IV (Troy) is seeking approval of a grant from the State C ourt Administrative Office (SCAO), Michigan Drug Court Program in the amount of $13,000 for the period of October 1, 2013 through September 30, 2014. Ms. Palulian indicated that the grant will provide funding for drug and alcohol testing to monitor and ensure sobriety. In addition, the grant funds will cover the cost of the creation of a part-time, non-eligible, 520 hours/yr. General Clerical position in the Probation Unit to provide support for program activities. Taub moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. 8. PARKS AND RECREATION COMMISSION – AFFIDAVIT OF CLARIFICATION OF FINANCIAL RESPONSIBILITY FOR DAVISBURG DAM – SPRINGFIELD OAKS COUNTY PARK The Parks and Recreation Commission is seeking approval of an Affidavit of Clarification of Financial Responsibility for the Davisburg Dam in the Springfi eld Oaks County Park. The Davisburg Mill Pond was conveyed by Quit Claim Deed to the Charter Township of Springfield on March 1, 1984, and the Oakland County Parks and Recreation has been responsible for the required inspection and maintenance of the dam since 2000, as required by the Michigan Department of Natural Resources. It has been verified by Oakland County Corporation Counsel and Oakland County Property Management that the County of Oakland owns the property of the dam; however, the deed language was interpreted to read that the Charter Township of Springfield and Springfield Township Parks and Recreation are financially obligated for the maintenance of the existing dam. The resolution approves the Affidavit of Clarification of financial responsibility, including maintenance and operational responsibility, to the 1984 Quit Claim Deed for the Davisburg Mill Pond Dam at Springfield Oaks County Park. The Affidavit was drafted by Oakland County Corporation Counsel and approved by the Charter Township of Springfield, and it reflects 55% responsibility by the Oakland County Parks and Recreation Commission and 45% by the Charter Township FINANCE COMMITTEE Page 5 November 7, 2013 of Springfield. Scott moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unan imously on a roll call vote. 9. DEPARTMENT OF FACILITIES MANAGEMENT/DEPARTMENT OF CORPORATION COUNSEL – FIRST AMENDMENT TO THE LEASE WITH WALLED LAKE CONSOLIDATED SCHOOLS FOR THE WOMEN, INFANTS, & CHILDREN’S PROGRAM OF THE HEALTH & HUMAN SERVICES DEPARTMENT The Departments of Facilities Management and Corporation Counsel are seeking approval of an amendment to the lease for approximately 720 square feet of office space from Walled Lake Consolidated Schools (WLCS) in the Walled Lake Community High School build ing for the Women, Infants & Children’s Program (WIC) of the Health and Human Services Department. The original lease stated that the County was to pay $720 per month in rent to the WLCS with an option to renew annually with the mutual consent of both parties. The amendment allows the lease to automatically renew for successive one -year terms commencing on July 1 and ending on June 30 of the immediately following year with no change in rent. Ms. Forzley explained that the amendment to the lease includes an automatic renewal unless the County exercises the 120-day cancellation option. Long moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote. 10. WATER RESOURCES COMMISSIONER – RESOLUTION AUTHORIZING THE 2013 STORMWATER ASSET MANAGEMENT AND WASTEWATER (SAW) GRANT APPLICATION The Water Resources Commissioner is requesting approval of a resolution which is part of a grant application process for a $2 million State grant. If awarded, the money would help the Water Resources Commissioner develop an asset management program for the County sewer system and maintenance with the other communities. It would consist of a computer software system and hardware to allow WRC personnel to collect dat a from the County’s sewer infrastructure system and enter the data into the computer. This information would assist the WRC in developing the long -term Capital Improvement Plan to maintain the County’s sewer systems. The grant requires a 10% County match for the first million dollars and a 25% match for the second million dollars for a total match not to exceed $350,000 to be paid for by the benefitting sewer systems. The asset management plan includes linking various programs containing data, including GIS data, to various system assets to work together as support structures for asset registry, condition assessment, customer service tracking, maintenance planning, work order management and financial planning. Mr. Korth explained that no County funds wil l be used for this asset management plan. Mr. Korth provided the Finance Committee with information on which communities are considered benefitting communities for these sewer systems. Taub moved approval of the attached suggested Fiscal Note. Supporte d by Quarles. Motion carried unanimously on a roll call vote. 11. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – FISCAL YEAR 2013/2014 NATIONAL REACH COALITION GRANT ACCEPTANCE The Health Division is seeking appr oval of a grant from the Nation al REACH Coalition (NRC) in the amount of $64,285 for the period of October 21, 2013 through Sept ember 30, 2014. Ms. Forzley indicated that the funds are Community Transformation grant dollars that come from the CDC, and the NRC is in charge of this funding. The funds are to be used for training and implementation to increase access to healthy eating, FINANCE COMMITTEE Page 6 November 7, 2013 active living and tobacco cessation environments among African Americans/Blacks and Hispanic/Latinos in the City of Pontiac. Ms. Forzley indicated that the County of Oakland was recognized to receive these funds because of the work the County is doing in the City of Pontiac with the “Healthy Pontiac We Can” program . Ms. Forzley stated that these funds will assist the County in expanding work that it is doing with the Community Gardens in the City of Pontiac, and she said that this year the gardens will contribute to the summer feeding sites that the Oakland Livingston Human Service Agency (OLHSA) has and assist with work in Pontiac parks, as well. Long moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 9:43 a.m. ________________________ _______________________________ Pamela L. Worthington Jim VerPloeg Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.