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HomeMy WebLinkAboutMinutes - 2013.12.03 - 36772 December 3, 2013 Chairperson Runestad called the meeting to order at 9:30 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Jim Runestad, Gary McGillivray, Mike Bosnic, Bill Dwyer, Philip Weipert, Marcia Gershenson, David Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE: Robert Gosselin OTHERS PRESENT: ECONOMIC DEVELOPMENT Irene Spanos, Director Kristie Zamora, Marketing Coordinator FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager Paul Zachos, Property Specialist FISCAL SERVICES Leo Lease, Financial Analyst HEALTH AND HUMAN SERVICES George Miller, Director PARKS AND RECREATION COMMISSION Dan Stencil, Executive Director WATER RESOURCES COMMISSIONER Philip Sanzica, Chief Deputy Tim Prince, Manager Tom Maxwell, Project Engineer Sherri Gee, Chief, Administration ROAD COMMISSION FOR OAKLAND COUNTY Tom Blust, Director of Engineering Gary Piotrowicz, Dep. Manager, Director BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Sheryl Mitchell, Senior Analyst Pamela Worthington, Committee Coordinator PUBLIC COMMENT None. APPROVAL OF THE MINUTES Dwyer moved approval of the minutes of November 5, 2013, as printed. Supported by Gershenson. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Mike Bosnic Bill Dwyer Philip Weipert Marcia Gershenson David Woodward JIM RUNESTAD Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning & Building Committee Page 2 December 3, 2013 AGENDA ITEMS 1. PARKS AND RECREATION COMMISSION – 2013 BP FUELING COMMUNITIES DONATION ACCEPTANCE The Parks and Recreation Commission is seeking acceptance of a $20,000 donation as part of the BP Fueling Communities Program to support the Disabled Veteran’s Sport Initiative. Weipert moved approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Gosselin absent. 2. WATER RESOURCES COMMISSIONER – 2013 COUNTY-WIDE SCADA SYSTEM S2 GRANT ACCEPTANCE The Water Resources Commissioner is seeking approval of the 2013 County -Wide SCADA System S2 Grant in the amount of $553,705, which includes $498,33 5 from the Michigan Department of Environmental Quality and a County match of $55,370 for the period of August 2011 through June 2014. Continuation of this program, including positions, is contingent upon continued funding. Mr. Prince explained that thes e grant funds will help the WRC offset the designing cost for the SCADA System Project. Gershenson moved approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Gosselin and Woodwa rd absent. 3. WATER RESOURCES COMMISSIONER – OAKLAND COUNTY PURCHASE BUILDING AT 2636 DIXIE HWY., WATERFORD TOWNSHIP, MI The Water Resources Commissioner (WRC) is seeking approval of a purchase agreement to purchase a building at 2636 Dixie Highway, Waterfo rd Township, Michigan for the purchase price of $315,000.00. This will provide a location to move the billing services out of the 95 West facility, in Pontiac and consolidate the Pontiac billing services into the WRC billing system. Bosnic moved app roval of the attached suggested resolution. Supported by Dwyer. Motion carried unanimously on a roll call vote with Gosselin and Woodward absent. Weipert moved to directly refer this resolution to the Finance Committee. Supported by McGillivray. Motion carried on a voice vote. 4. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – ARTS, CULTURE & FILM – FY 2014 REGIONAL REGRANTING SERVICES – ADMINISTRATION – GRANT ACCEPTANCE The Michigan Council for Arts Cultural Affairs has awarded Oakland Coun ty $10,400 in grant funding for administrative services relating to its Regional Regranting Program for Fiscal Year 2014. There is a required County match of $9,400, as determined on a dollar -for-dollar basis, $423 Economic Development Community Affairs training and $3,720 in-kind goods/services. The Regional Re-granting Services program provides funding for locally-developed, high quality arts projects to address local arts needs and increase public access to the arts. Planning & Building Committee Page 3 December 3, 2013 Weipert moved approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote. 5. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – ARTS, CULTURE & FILM – FY 2014 REGIONAL REGRANTING SERVICES – REGRANTING – GRANT ACCEPTANCE The Michigan Council for Arts Cultural Affairs has awarded Oakland County $29,000 in grant funding for its Regional Regranting Program for Fiscal Year 2014. There is no County match required for this grant. The Regional Re -granting Services program provides funding for locally -developed, high quality arts projects to address local arts needs and increase public access to the arts. Dwyer moved approval of the attached suggested resolution. Supported by Gershenson. Motion carried unanimously on a roll call vote with Gosselin absent. 6. ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – BUYOAKLAND PROGRAM Economic Development & Community Affairs is seeking approval of the creation of the BuyOakland initiative and the appropriation of $50,000 for the creation, dev elopment and marketing of the BuyOakland campaign, which will be utilized to encourage both residents and businesses to look at Oakland County businesses first. There will be an on -line portal, OaklandBusinessConnect.com , that will allow people to search for businesses, such as residential roofers to automotive suppliers , for industrial purposes. Dwyer moved approval of the attached suggested resolution. Supported by Woodward. Motion carried unanimously on a roll call vote with Gosselin absent. 7. FACILITIES PLANNING & ENGINEERING/HEALTH & HUMAN SERVICES – CONSTRUCTION OF A NEW CHILDREN’S VILLAGE COUNSELING CENTER The Departments of Facilities Management/Planning & Engineering and Health & Human Services are seeking approval of the construction of a n ew Children’s Village Counseling Center facility with an estimated cost of $610,657. Mr. Holdsworth explained that the staff at Children’s Village does counseling sessions within the existing building s wherever space is available, and a new counseling fac ility would provide consistency. Commissioner Woodward inquired about whether or not this new facility will be Leadership in Energy and Environmental Design (LEED) certified. Commissioner Woodward also suggested that Facilities P lanning & Engineering staff make sure they are paying prevailing wage for the workers. Mr. Joss indicated that they had bids for both LEED certification and without , and the bid for LEED certification was higher in cost; however, the same contractors would be utilized either way. Mr. Holdsworth indicated that it has never been County policy to request prevailing wage. Commissioner McGillivray expressed concern about the cost of this building. Gershenson moved approval of the attached suggested resolution. Supported by Bosni c. Woodward moved to amend the NOW THEREFORE BE IT RESOLVED paragraph, as follows: Planning & Building Committee Page 4 December 3, 2013 NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the construction of a new Children’s Village Counseling Center Project in the amou nt of $610,657., subject to contractors/vendors utilizing the regulatory and compensation standards in the Michigan Prevailing Wage. Supported by Gershenson. ROLL CALL VOTE ON AMENDMENT: AYES: McGillivray, Gershenson, Woodward (3) NAYS: Bosnic, Dwyer, Weipert, Runestad (4) Motion failed. ROLL CALL VOTE ON MAIN MOTION: AYES: Bosnic, Dwyer, Weipert, Runestad (4) NAYS: McGillivray, Gershenson, Woodward (3) Motion carried on a roll call vote. 8. FACILITIES PLANNING & ENGINEERING (FPE)/HEALTH & HUMAN SERVICES (HHS) – CHILDREN’S VILLAGE INTERCOM SYSTEM REPLACEMENT PROJECT The Departments of Facilities Management/Planning & Engineering and Health & Human Services are seeking approval of the Children’s Village Intercom System Replacement Project, w hich consists of a new intercom system and security cameras in the J Building, which is a maximum security facility. Midstate Security submitted the lowest responsible bid at $1,190,875. The estimated cost of this project is $1,498,515, which includes $16 ,400 in Facilities Maintenance & Operations labor, $50,200 in professional electrical engineering services costs and a 20% contingency of $241,040. Dwyer moved to report to the Finance Committee with the recommendation that the County enter into a contract with Midstate Security of Wyoming in the amount of $1,190,875 and that funding for the total project cost of $1,498,515, including contingency, be approved. Supported by Bosnic. Motion carried unanimously on a roll call vote with Gosselin absent. 9. FACILITIES PLANNING & ENGINEERING – DIGITAL ROAD SIGN PROJECT Facilities Planning & Engineering is requesting to install digital signs at each of the County Courthouse entrances with different messages from multiple departments and other organizations (e.g. Parks and Recreation, Community Mental Health Authority, Oakland County Marketing and Communications). WorxDisplays submitted the lowest responsible bid at $25,222. The sign frames would be provided by the County’s annual contractor, Done Right, at a cost of $9,388. The total estimated cost of the project would be $72,732, which includes the cost of the sign, the sign frames, the installation and electrical run costs of $26,000 and a $12,122 contingency. Bosnic moved to report to the Finance Committee with the recommendation that the County enter into a contract with WorxDisplays in the amount of $25,222 and that funding for the total project cost of $72,732, including contingency, be approved. Supported by Weipert. Motion carried on a roll call vote with Gershenson voting no and Gosselin absent. Planning & Building Committee Page 5 December 3, 2013 10. DEPARTMENT OF FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR COURTHOUSE SOUTH ENTRANCE RAISED CROSSWALK PROJECT The Department of Facilities Management/Faci lities Planning & Engineering is seeking authorization to receive bids for the Courthouse South Entrance Crosswalk Project, and Facilities Management is recommending one of the following options for the crosswalk on Court Tower Blvd. South: Installing a raised walkway, posting stop signs or imbedding lights in the pa vement. Mr. Holdsworth spoke about the discussion at the last Planning and B uilding Committee meeting in regard to using a stop sign as opposed to installing a raised crosswalk. Mr. Holdswort h explained that since this road is a Road Commission of Oakland County (RCOC) road, he had contacted them for advice on the best option, and they had responded with the recommendation of a raised walkway, which would serve as a speed bump. Mr. Blust and Mr. Piotrowicz from the RCOC were present to address questions. Dwyer moved to authorize Facilities Management to receive two separate bids, one for the raised crosswalk and the other for the lighting system for the yield sign. Supported by Bosnic. Motion carried on a voice vote with McGillivray dissenting. AGENDA Mr. Holdsworth requested that an item be added to today’s agenda for the purchase of the West Oakland Office Building (WOOB) to be discussed in Closed Session. McGillivray moved to add “F acilities Management - West Oakland Office Purchase Offer” to the agenda as Item #11. Supported by Bosnic. Motion carried on a voice vote. 11. FACILITIES MANAGEMENT – WEST OAKLAND OFFICE PURCHASE OFFER (CLOSED SESSION) McGillivray moved the meeting be closed for the purpose of discussing the possible purchase of property. Supported by Dwyer. Motion carried unanimously on a roll call vote with Gosselin and Gershenson absent. The meeting was closed at 11:27 a.m. The meeting resumed in open session at 11:48 a.m. Dwyer moved that Art Holdsworth, Facilities Management , be authorized to proceed in accordance with the directives set forth in closed session. Supported by McGillivray. Motion carried unanimously on a roll call vote with Gosselin and Gershenson absent. COMMUNICATIONS A. Inspection Tour of South Oakland Office Building and South Oakland Health Center – Gary McGillivray B. Oakland County Building Authority Minutes – October 9, 2013 Planning & Building Committee Page 6 December 3, 2013 McGillivray moved to receive and file the Communications . Supported by Dwyer. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Commissioner McGillivray requested that Mr. Holdsworth provide a list of the Capital Improvement Projects (CIP) coming up for bids in the next year, including the locatio ns of these projects. There being no further business to come before the Committee, the meeting adjourned at 11:50 a.m. ______________________________________ _____________________________________ Pamela Worthington, Co mmittee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.