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HomeMy WebLinkAboutMinutes - 2013.12.05 - 36774 December 5, 2013 Chairperson Middleton called the meeting of the Fina nce Committee to order at 9:02 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Shelley Taub, David Woodward, Christine Long, Kathy Crawford, Helaine Zack, Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE John Scott and Jeff Matis. OTHERS PRESENT CHILDREN’S VILLAGE Jody Overall, Manager CIRCUIT COURT John Cooperrider, Court Bus. Admin. Suzanne Hollyer, Director, Friend of the Court COMMUNITY CORRECTIONS Barb Hankey, Manager COUNTY EXECUTIVE Pam Weipert, Compliance Officer Scott Guzzy, Admin. Purchasing ECONOMIC DEVELOPMENT & COMM. AFF. Kristie Zamora, Marketing Coordinator EQUALIZATION Dave Hieber, Manager Lori Norris, Tax Standards Specialist Shannon Moore, Equalization Clerk FISCAL SERVICES Tim Soave, Manager Lynn Sonkiss, Chief Holly Conforti, Chief Gaia Piir, Supervisor II Monica Tinsley, Analyst Ebru Adoglu-Jones, Analyst Antonio Pisacreta, Analyst Nancy Falardeau, Analyst Leo Lease, Analyst Prentiss Malone, Jr., Analyst Kim Elgrably, Analyst INFORMATION TECHNOLOGY Ed Poisson, Director MANAGEMENT & BUDGET Laurie Van Pelt, Director PUBLIC SERVICES Mark Newman, Director TREASURER’S OFFICE Andy Meisner, Treasurer Jody Weissler DeFoe, Chief Deputy Treasurer Ross Gavin, Deputy Treasurer WATER RESOURCES COMMISSIONER Phil Sanzica, Chief Deputy Tim Prince, Manager OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long John Scott Kathy Crawford Jeff Matis Helaine Zack Nancy Quarles TOM MIDDLETON Chairperson SHELLEY TAUB Vice Chairperson DAVE WOODWARD Minority Vice Chairperson FINANCE COMMITTEE Page 2 December 5, 2013 Sherri Gee, Chief, Admin. Tom Maxwell, Project Engineer Keith Parmley, Financial Analyst AXE AND ECKLUND John R. Axe, President BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Chris Ward, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Committee in the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Taub moved approval of the previous minutes of November 7, 2013, as printed. Supported by Quarles. Motion carried on a voice vote. PRESENTATION OF THE AGENDA The agenda stood as presented. PUBLIC COMMENT FY 2013 CONTINGENCY REPORT The Fiscal Year 2014 Contingency Balance of $258,305 will be decreased by $81,390 to $176,915 with the adoption of Items #4 and #5 on today’s agenda . The FY 2014 – FY 2016 Capital Outlay – Miscellaneous balance of $75,000 will be decreased by $41,580 with the replacement of AV equipment at the 52 -3 District Court to $33,420. The FY 2014 – FY 2016 Grant Match balance of $1,160,000 will be decreased by $198,857 with the adoption of Item #2 on today’s agenda to $961,143. Taub moved to receive and file the FY 2013 – FY 2015 Contingency Report dated November 27, 2013. Supported by Quarles. Motion carried on a voice vote. COMMUNICATIONS A. County Executive Compliance Office/Purchasing – Contract Exception Report for the December 5, 2013 Finance Committee Meeting B. Clerk/Register of Deeds – 2014 Survey and Remonumentation Grant – Grant Application C. Health & Human Services/Health Division – 2013 Mental Health First Aid Grant Application D. Treasurer’s Office – 2014 Michigan Financial Empowerment Center Initiative Grant Application E. State Tax Commission – Revocation of the Real and/or Personal Property Component(s) of industrial facilities exemption certificate number 2003 -505 issued to Borg Warner Inc. located at 3850 Hamlin Rd. in the City of Auburn Hills Taub moved to receive and file the C ommunications. Supported by Scott. Motion carried on a voice vote. FINANCE COMMITTEE Page 3 December 5, 2013 REGULAR AGENDA 1. RESOLUTION AUTHORIZING ISSUANCE OF OAKLAND COUNTY BUILDING AUTHORITY, BUILDING AUTHORITY REFUNDING BONDS, SERIES 2014 (REFUNDS SERIES 2007) AND APPROVING THE UNDERTAKING TO PROVIDE CONTINUING DISCLOSURE Mr. Axe explained that this is a 2007 Bon d issue, which will be callable in March 2014, and this resolution authorizes the Building Authority to re -issue refunding bonds, which would save approximately 1% on the rate over the old bonds and 25% of the interest paid . The estimated total savings is $149,837.51. No budget amendment is required. Taub moved approval of the attached suggested resolution. Supported by Crawford. Motion carried unanimously on a roll call vote with Scott and Matis absent. 2. SHERIFF, PROSECUTING ATTORNEY – FISCAL YEAR 2014 OAKLAND COUNTY NARCOTICS ENFORCEMENT TEAM (NET) BYRNE GRANT ACCEPTANCE The Michigan State Police has awarded the Oakland County Sheriff and Prosecuting Attorney $309,516 in grant funding for the FY 2014 Narcotics Enforcement Team (NET) Byrne Grant P rogram, which includes $154,758 in Federal funds and a County match of $154,758. The granting period is from October 1, 2013 through September 30, 2014. The previous 50/50 grant match obligation is amended for one time only to complete the FY 2014 NET grant funding arrangement in the amount of $44,099. The amount of $86,941 will be transferred from the Sheriff’s Restrictive Revenue Account to partially -fund the three current existing Sheriff positions. One full -time eligible SR Assistant Prosecutor III position will be deleted in the Prosecuting Attorney’s Office effective October 1, 2013 due to the decrease in grant funding. The grant award funds the continuation of one full-time eligible SR Assistant Prosecutor IV position. The grant partially funds two full-time eligible SR Sergeant positions and one part -time, non-eligible SR 1,000 hour per year Office Assistant II position to be continued in the Sheriff’s Office/Investigative & Forensic Services/Narcotics Enforcement Team (N.E.T.) Unit. Continuati on of this program, including positions, is contingent upon continued grant, general fund and Restricted Revenue Account funding. Long moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Scott and Matis absent . 3. SHERIFF’S OFFICE - 2013 COMPETITIVE GRANT ASSISTANCE PROGRAM – HOLLY DISPATCH CENTER – GRANT ACCEPTANCE The Michigan Department of Treasury, Office of Revenue and Tax Analysis (ORTA) has awarded the Oakland County Sheriff $21,700 in grant funding for a Competitive Grant Assistance Program Project to assist with consolidating the Village of Holly’s dispatch services. The funds are for the reimbursement of the cost of equipment and infrastructure expenses related to the V illage of Holly Dispatch Consolidation Project for the period of October 12, 2012 through September 30, 2016. Crawford moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote with Scott and Matis absent. 4. SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF COMMERCE 2013 - 2015 FINANCE COMMITTEE Page 4 December 5, 2013 The Charter Township of Commerce is requesting the addition of two (2) Deputy II (no -fill) positions to the 2014 contract for law enforcement services with the Oakland County Sheriff effective January 1, 2014 through December 31, 2015. The amendment adds two Deputy II positions in the Contract Patrol Commerce Unit, Patrol Services Division of the Sheriff’s Office; o ne marked patrol vehicle with prep, one mobile/prep radio and a mobile data computer with camera for a total cost of $36,695. A revised Fiscal Note was distributed for consideration in place of the original one in the packet, which corrected some dollar figures in the Fiscal Note. Long moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote with Scott and Matis absent. 5. SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVI CES FOR THE PARKS AND RECREATION COMMISSION 2013 - 2015 The resolution authorizes the creation and addition of one new Deputy II position and the addition of a new four-wheel drive Tahoe with mobile data computer (MDC), camera, mobile and prep radio be ad ded to the FY 2013 -2015 contract and to future contracts between the Sheriff’s Office and the Parks and Recreation Commission for the period of February 1, 2014 through December 31, 2015. A revised Fiscal Note was distributed for consideration in place o f the original one in the packet, which corrected some dollar figures in the Fiscal Note. Long moved approval of the attached sugge sted Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Scott and Matis absent . 6. SHERIFF’S OFFICE – POSITION DELETIONS FOR CANCELLATION OF LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF ROYAL OAK – 2013 – 2015 Oakland County Corporation Counsel notified the Charter Township of Royal Oak by letter dated August 13, 2013 that effective No vember 11, 2013 the Oakland County Sheriff’s Office would be terminating patrol services. The resolution authorizes the deletion of one General Fund/General Purpose (GF/GP) Sergeant position and three GF/GP Deputy II positions in the Contract Patrol Unit, Patrol Services Division of the Sheriff’s Office effective January 1, 2014. Zack moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Scott and Matis absent. 7. SHERIFF’S OFFICE – AMENDMENT TO MR #13249 – ADDITION OF K -9 DOG The resolution amends MR #13249 to allow for the acquisition and purchase of a K -9 dog “Brig” and presents an affidavit to correct the name of the dog handler and source vendor from David Pesko to Craig Pesko and states that the direct benefit to Deputy Craig is less than $250 and less than 5% of the public cost of the contract. Zack moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Scott and Matis absent. 8. SHERIFF’S OFFICE – TRANSFER OF OWNERSHIP AND RELEASE OF CLAIMS AGREEMENT FOR K-9 DOG FINANCE COMMITTEE Page 5 December 5, 2013 The resolution authorizes the transfer of ownership of K -9 Maverick to Deputy Craig Pesko per the Transfer of Ownership and Release of Claims Agreement for $1. Taub moved approval of the attached suggested Fiscal Note. Supported by Woodward. Motion carried unanimously on a roll call vote with Scott and Matis absent. 9. SHERIFF’S OFFICE – NARCOTICS ENFORCEMENT TEAM (NET) INTERLOCAL AGREEMENT WITH THE CITY OF AUBURN HILLS The Sheriff’s Office is seeking approval of a NET Interlocal Agreement with the City of Auburn Hills, which authorizes one unmarked vehicle with a radio and prep to be added to the County fleet. Taub moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Scott and Matis absent. 10. WATER RESOURCES COMMISSIONER – 2013 COUNTY-WIDE SCADA SYSTEM S2 GRANT ACCEPTANCE The Water Resources Commissioner is s eeking approval of the 2013 County -Wide SCADA System S2 Grant in the amount of $553,705, which includes $498,335 from the Michigan Department of Environmental Quality and a County match of $55,370 for the period of August 2011 through June 2014. Continuat ion of this program, including positions, is contingent upon continued funding. Mr. Prince explained that these grant funds will help the WRC offset the designing cost for the SCADA System Project. Taub moved approval of the attached suggested Fiscal Note. Supported by Woodward. Motion carried unanimously on a roll call vote with Scott and Matis absent. 11. WATER RESOURCES COMMISSIONER – OAKLAND COUNTY PURCHASE OF BUILDING AT 2636 DIXIE HWY., WATERFORD TOWNSHIP, MI Ms. Gee explained that the Oakland C ounty Water Resources Commissioner’s (WRC) office will be taking over billing for the City of Pontiac . The Water Resources Commissioner’s office is running out of space with the addition of Pontiac and upgrading the SCADA system. She indicated that there is a need for a command center for controls, and it would be feasible to have the billing group relocated to free up space at the WRC office for other needs. Therefore, the WRC is seeking approval of a purchase agreement to purchase a building at 2636 Di xie Highway, Waterford Township, Michigan for the purchase price of $315,000.00. This will provide a location to move the billing services out of the 95 West facility in Pontiac and consolidate the Pontiac billing services into the WRC billing system. An amended Fiscal Note was distributed to be considered in place of the original one that was in the meeting packet to correct the fund number for the GWK Southeastern SDS Fund. Crawford moved approval of the attached suggested Fiscal Note. Supported by Woodward. Motion carried unanimously on a roll call vote with Scott and Matis absent. 12. DEPARTMENT OF MANAGEMENT AND BUDGET – 2013 APPORTIONMENT OF LOCAL TAX RATES FINANCE COMMITTEE Page 6 December 5, 2013 Management and Budget is requesting that the Board of Commissioners adopt the 2013 apporti onment of local tax rate certificates. Certified rates are subject to MCL 211.36, which allows additional millage to be voted up to and including December 7, 2013 for schools and, if adopted, up to and including November 5, 2013 for taxing jurisdictions, and it requires additional Board approval before authorization can be given to various assessing officers to spread the rates against taxable valuation for 2013 on the rolls. The electorate of the State of Michigan voted to limit school operating levies on homestead and non-homestead property taxes in accordance with this report. Copies of the 2013 Apportionment of Local Tax Rates document will be distributed to commissioners and placed on file. Taub moved approval of the attached suggested resolution . Supported by Zack. Motion carried unanimously on a roll call vote with Scott and Matis absent. 13. DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS DIVISION – FY 2014 COMMUNITY CORRECTIONS COMPREHENSIVE PLAN GRANT ACCEPTANCE The Department of Community Corrections is seeking approval of a grant in the amount of $1,911,028 from the Michigan Department of Corrections. The County is financially responsible for $1,700,788, and the Michigan Department of Corrections (MDOC) holds the contracts for all re sidential services, which means that $210,240 of the award has been allocated to Oakland County Residential Services but will be paid directly. The grant provides funding for 13 positions in the Community Corrections Division, 50% of two positions in Community Corrections and five positions in the Sheriff’s Department. No County match is required for this grant; however, the FY 2014 Budget of this grant includes two positions, partially General Fund/General Purpose funded in Community Corrections. Taub moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Scott and Matis absent. 14. CIRCUIT COURT/CIVIL/CRIMINAL DIVISION – INTERGOVERNMENTAL AGREEMENT FOR MENTAL HEALTH SERVICES BETWEE N THE SIXTH JUDICIAL CIRCUIT COURT (ADULT TREATMENT COURT) AND OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY The Circuit Court is seeking approval of an intergovernmental agreement between Oakland County Circuit Court (Adult Treatment Court) and the Oa kland County Community Mental Health Authority to provide mental health services for the Adult Treatment Court. Mr. Cooperrider explained that the amount of $54,000 was provided by a grant that the County has already received, and the agreement was develo ped in conjunction with Corporation Counsel. Court Liaison mental health services will be provided to eligible individuals from October 1, 2013 through September 30, 2014. Taub moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Scott and Matis absent. 15. CIRCUIT COURT/FAMILY DIVISION – INTERGOVERNMENTAL AGREEMENT FOR WRAPAROUND SERVICES WITH OAKLAND SCHOOLS The Circuit Court is seeking approval of an intergovernmental agreement between Oakland County Circuit Court and Oakland Schools for participating in the Wraparound program to provide services to eligible juveniles from October 1, 2013 through September 30, 2014 at a cost of $22,131, which is available in the Circuit Court – Family Division’s Professional Services line item for FY 2014. Woodward moved approval of the attached suggested Fiscal Note. Supported by Quarles. FINANCE COMMITTEE Page 7 December 5, 2013 Motion carried unanimously on a roll call vote with Scott and Matis absent. 16. FRIEND OF THE COURT - FY 2014 ACCESS AND VISITATION GRANT APPLICATION/ ACCEPTANCE The State Court Administrative Office (SCAO) has awarded $14,500 in grant funding to the Oakland County Friend of the Court through the Access and Visitation Grant program for the period of Octob er 1, 2013 through September 30, 2014. Ms. Hollyer explained that this is Federal money that is passed from the State and down to the Counties. The funds are used to provide parenting services (visitation) through a contractor for certain cases as determ ined by the Court. Ms. Hollyer indicated that there is no obligation for the County to pay anything to receive this grant. Long moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call v ote with Scott and Matis absent. 17. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – 2013/2014 SUBSTANCE USE DISORDER GRANT ACCEPTANCE The Michigan Department of Community Health has awarded the Oakland County Health Division $4,655,787 in Substance Use Disorder Grant Funds for the period of October 1, 2013 through September 30, 2014. There is a required County match which is estimated at $679,121, as it is based on the entire FY 2014 Substance Abuse Services Program budget. Total funding for th is program amounts to $5,334,908. The grant funds will be used to subcontract with agencies to prevent and reduce the incidence of drug and alcohol abuse and dependency. Zack moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote with Scott and Matis absent. 18. DEPARTMENT OF HEALTH AND HUMAN SERVICES/CHILDREN’S VILLAGE, FY 2013 -2015 WATERFORD SCHOOL DISTRICT AGREEMENT The Department of Health and Human Services/Children’s Village is se eking approval of the FY 2013 – 2015 Waterford School District Agreement to provide educational services for children in residence at the Children’s Village. The proposed agreement between the Department of Health and Human Services/Children’s Village and the Waterford School District is for three school years beginning July 1, 2013 through June 30, 2016. The total net costs to the County for the 2013 – 2014 school year is $253,999, which is eligible for reimbursement from the State Child Care Fund. Crawford moved approval of the attached suggested Fiscal Note. Supported by Taub. Crawford moved to amend the contract as follows: 1. Change BUDGET ADDENDUM A on page 10 of 14, as follows: Delete references to Footnotes A – H 2. Delete Footnote legend on Page 11 of 14, as follows; FINANCE COMMITTEE Page 8 December 5, 2013 Note: The following assumptions were used for this budget: $433 decrease in the per student foundation grant from State Aid (actual 10/11 foundation allowance is unknown) A. The changes from year over year are th e result of different staffing and their related step and/or level in the District; plus 2% decrease in District wide salaries as part of a concessionary agreement. B. Change in staff resulting in lower pay based on years of experience. C. More staff time is required based on current caseloads. D. Contracted School Liaison – higher salary, but much lower fringes. E. Fringes decreased as a result of contracted school Liaison. F. Decrease in capital outlay. G. Indirects decreased as a result of lower salaries and fringes H. See “Note”, foundation allowance decreased $433 per student I. Decrease related to lower overall budget therefore has less revenues necessary. Supported by Quarles. Motion to amend carried unanimously on a roll call vote with Scott and Matis absent. Main motion carried unanimously on a roll call vote with Scott and Matis absent. 19. FACILITIES PLANNING & ENGINEERING/HEALTH & HUMAN SERVICES – CONSTRUCTION OF A NEW CHILDREN’S VILLAGE COUNSELING CENTER The Departments of Facilities Management/Planning & En gineering and Health & Human Services are seeking approval of the construction of a new Children’s Village Counseling Center facility with an estimated cost of $610,657. Mr. Holdsworth explained that Facilities Management has been working with Health and Human Services for about two years to identify the best approach to provide a consistent and private location for all the counseling that’s done with the kids at Children’s Village outside of the maximum security building. It was decided that a separate n ew stand -alone facility would be the best approach. Between the Capital Improvement funds and the S ubstance Abuse program funding, they a re able to fund this project. Commissioner Woodward suggested that this new facility should be Leadership in Energy and Environmental Design (LEED) certified. Commissioner Woodward also suggested that Facilities Planning & Engineering staff make sure they are paying prevailing wage for the workers. Taub moved approval of the attached suggested Fiscal Note. Supported by Crawford. Woodward moved to amend the NOW THEREFORE BE IT RESOLVED paragraph, as follows: NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the construction of a new Children’s Village Counseling Center Project in the amount of $610,657.subject to contractors/vendors utilizing the regulatory and compensation FINANCE COMMITTEE Page 9 December 5, 2013 standards in the Michigan Prevailing Wage. Supported by Quarles. ROLL CALL VOTE ON AMENDMENT: AYES: Woodward, Zack, Quarles (3) NAYS: Taub, Long, Crawford, Middleton (4) Motion failed. Main motion carried on a roll call vote with Woodward, Zack and Quarles voting no and Scott and Matis absent. 20. FACILITIES PLANNING & ENGINEERING (FPE)/HEALTH & HUMAN SERVICES (HHS) – CHILDREN’S VILLAGE INTERCOM SYSTE M REPLACEMENT PROJECT The Departments of Facilities Management/Planning & Engineering and Health & Human Services are seeking approval of the Children’s Village Intercom System Replacement Project, which consists of a new intercom system and security came ras in the J Building, which is a maximum security facility. Midstate Security submitted the lowest responsible bid at $1,190,875. The estimated cost of this project is $1,498,515, which includes $16,400 in Facilities Maintenance & Operations labor, $50,2 00 in professional electrical engineering services costs and a 20% contingency of $241,040. Taub moved approval of the attached suggested resolution. Supported by Crawford. Taub moved to amend the title of the resolution, as follows: Facilities Plann ing & Engineering (FPE)/Health & Human Services (HHS) – Children’s Village Intercom and Security Communications System Replacement Project. Supported by Crawford. Motion to amend carried on a voice vote. Main motion, as amended carried unanimously on a roll call vote with Scott and Matis absent. 21. FACILITIES PLANNING & ENGINEERING – DIGITAL ROAD SIGN PROJECT Facilities Planning & Engineering is requesting to install digital signs at each of the County Courthouse entrances with different messages from multiple departments and other organizations (e.g. Parks and Recreation, Community Mental Health Authority, Oakland County Marketing and Communications). WorxDisplays submitted the lowest responsible bid at $25,222. The sign frames would be provided by t he County’s annual contractor, Done Right, at a cost of $9,388. The total estimated cost of the project would be $72,732, which includes the cost of the sign, the sign frames, the installation and electrical run costs of $26,000 and a $12,122 contingency. Taub moved approval of the attached suggested resolution. Supported by Crawford. Motion carried unanimously on a roll call vote with Scott and Matis absent. 22. DEPARTMENT OF CENTRAL SERVICES – LEASED VEHICLES – FLEET EXPANSION OF ONE (1) VEHICLE FOR FACILITIES MAINTENANCE & OPERATIONS The Department of Central Services is seeking authorization to expand the County fleet by adding one vehicle with the purchase of a half-ton cargo van to be assigned to Facilities Maintenance and Operations. Mr. VanderVeen explained that there is $17,299 available from the FM&O Fund, and the resolution FINANCE COMMITTEE Page 10 December 5, 2013 authorizes the transfer of funding in the amount of $17,299 from the FM&O Fund to the Motor Pool Fund. The estimated total expense for this cargo van is $20,887. Taub moved approval of the attached suggested resolution. Supported by Zack. Motion carried unanimously on a roll call vote with Scott and Matis absent. 23. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – ARTS, CULTURE & FILM – FY 2014 REGIONAL REGRANT ING SERVICES – ADMINISTRATION – GRANT ACCEPTANCE The Michigan Council for Arts Cultural Affairs has awarded Oakland County $10,400 in grant funding for administrative services relating to its Regional Regranting Program for Fiscal Year 2014. There is a required County match of $9,400, as determined on a dollar -for-dollar basis, $423 Economic Development Community Affairs training and $3,720 in-kind goods/services. The Regional Re-granting Services program provides funding for locally-developed, high quality arts projects to address local arts needs and increase public access to the arts. Taub moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Scott and Matis absent. 24. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – ARTS, CULTURE & FILM – FY 2014 REGIONAL REGRANTING SERVICES – REGRANTING – GRANT ACCEPTANCE The Michigan Council for Arts Cultural Affairs has awarded Oakland County $29,000 in grant funding for its Regional Regranting Program for Fiscal Year 2014. There is no County match required for this grant. The Regional Re -granting Services program provides funding for locally -developed, high quality arts projects to address local arts needs and increase public access to the arts. Long moved approval of the attached suggested Fiscal Note. Supported by Woodward. Motion carried unanimously on a roll call vote with Scott and Matis absent. 25. DEPARTMENT OF MANAGEMENT AND BUDGET – FISCAL YEAR 2013 YEAR-END REPORT AND BUDGET AMENDMENTS Management and Budget is requesting authorization to implement FY 2013 year -end budget amendments. Management and Budget’s Transmittal Letter of December 5, 2013 indicates that the County has completed FY 2013 with favorable variance of $1 8,835,587 in General Fund/General operations compared to the amended budget. This overall favorability is split between receiving $24,022,437 less revenue than anticipated and a projected favorability in expenditures of $42,858,024. Ms. Sonkiss gave a brief overview of the FY 2013 Year End Report. She pointed out that no department went over budget over all, but a couple did go over within a controllable category. Det ailed schedules are included with the resolution. Taub moved approval of the attache d suggested resolution. Supported by Crawford. Motion carried unanimously on a roll call vote with Scott and Matis absent. 26. DEPARTMENT OF MANAGEMENT AND BUDGET – APPROVAL OF FY 2013 DEFICIT ELIMINATION PLAN FINANCE COMMITTEE Page 11 December 5, 2013 Management and Budget is requesting authoriza tion to submit its deficit elimination plan to the Michigan Department of Treasury for three funds with negative unassigned fund balances Mr. Soave explained that State law requires that if any of your funds are reporting a deficit, that they must issue a deficit elimination plan. The County has had the same plan for years because of timing issues as to when funds are received. He stated that there were several funds that issued special actions, which means at the end of the fiscal year the County technically had the deficit. The County is working with the State Treasurer to change that practice so that these timing issues aren’t technically deficits. Taub moved approval of the attached suggested resolution. Supported by Quarles. Motion carried unanimously on a roll call vote with Scott and Matis absent . OTHER BUSINESS/ADJOURNMENT Nancy Scarlet, Director of Human Resources, informed the commissioners that early in 2014 a resolution will be submitted with regard to the employee retirement he alth savings plan for new hires as of January, 2006, which replaced the County’s traditional retiree health care plan with a savings account for the employees in the amount of $1,300/yr . or $50/pay. Human Resources will propose to reduce the vesting schedule for employees who choose to voluntarily convert to the retirement health savings account from the VEBA. There being no other business to come before the committe e, the meeting was adjourned at 11:15 a.m. ________________________ _______________________________ Pamela L. Worthington Jim VerPloeg Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.