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HomeMy WebLinkAboutMinutes - 2014.01.14 - 36777 January 14, 2014 Chairperson Runestad called the meeting to order at 9:30 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Jim Runestad, Robert Gosselin, Gary McGillivray, Mike Bosnic, Bill Dwyer, Philip Weipert, Marcia Gershenson, David Woodward COMMITTEE MEMBERS ABSENT : None. OTHERS PRESENT: ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS Brad Hansen, Business Development Rep. FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager, Planning & Engineering Jason Warner, Supervisor, Engineering PARKS AND RECREATION Dan Stencil, Executive Officer BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Sheryl Mitchell, Senior Analyst Helen Hanger, Sr. Committee Coordinator PUBLIC COMMENT None. APPROVAL OF THE MINUTES Dwyer moved approval of the minutes of December 3, 2013, as printed. Supported by McGillivray. Motion carried on a voice vote. AGENDA ITEMS 1. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2014 GRANT PROGRAM ACCEPTANCE – REMOVE OBSTRUCTIONS – RUNWAY 9R - DESIGN The Oakland County International Airport is requesting authorization to accept a 201 4 Michigan Department of Transportation Grant contract for $22,500 which includes a $1,250 required local match to be provided OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Mike Bosnic Bill Dwyer Philip Weipert Marcia Gershenson David Woodward JIM RUNESTAD Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning & Building Committee Page 2 January 14, 2014 by the Airport Fund. The project will consist of design for obstruction removal for Runway 9R. Funding is provided every 5 years to make sure that approaches are clear. Weipert moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote. 2. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2014 GRANT PROGRAM ACCEPTANCE – REHABILITATION OF PARALLEL TAXIWAY AND REPLACEMENT AND RELOCATION OF PAPI FOR RUNWAY 9/27 The Oakland County Troy Airport is requesting authorization to accept a 2014 Michigan Department of Transportation Grant contract for $57,950 which includes a $1,525 required local match to be provided by the Airport Fund. The project will consist of design for rehabilitation of the parallel taxiway and replacement and relocation of the PAPI for Runway 9/27. Dwyer moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote. 3. DEPARTMENT OF FACILITIES MANAGEMENT/PARKS AND RECREATION COMMISSION – INDEPENDENCE OAKS -STEPP LEASE On behalf of the Oakland County Parks and Recreation Commission, Facilities Management is requesting authorization to enter int o a Lease Agreement with Aaron and Kyla Stepp to lease a 1200 square foot house at 9489 Sashabaw Road in Clarkston, Michigan 48348, located o n the grounds of Independence Oaks County Park for the period of January 1, 2014 through December 31, 2018. The Stepps will pay rent of $785.00 a month for calendar year 2014. Rent shall increase yearly through 2018 as outlined in the Lease Agreement. Tenants shall be required to provide their best efforts to secure and protect the park property, especially during “Park Closed” hours , including contacting and coordinating with police, fire, etc. Tenants shall also arrange for any emergency repairs and maintenance services for the park property and facilities. McGillivray moved to recommend approval of the attached suggested resolution. Supported by Bosnic. Motion carried unanimously on a roll call vote. 4. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – APPROVAL OF OAKLAND COUNTY BROWNFIELD CONSORTIUM INTERLOCAL AGREEMENT Economic Development and Community Affairs is requesting approval of an Interlocal Agreement reviewed and approved by Corporation Counsel for the purpose of entering int o agreements with the O.C. Brownfield Consortium of Farmington Hills, Ferndale, Hazel Park, Madison Heights, Pontiac and Southfield. MR #13260 authorized acceptance of a U.S. Environmental Protection Agency Brownfield Consortium Grant of $600,000 for the Oakland County Brownfield Consortium . Consortium municipalities will each have $60,000 to spend on environmental assessments of Brownfield sites. The remaining $240,000 will be spent on environmental investigations o f Brownfield sites located in other Oakland County cities, villages and townships not associated with the Consortium that pass a required resolution in support of the program Planning & Building Committee Page 3 January 14, 2014 and have a specific project. Bosnic moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote. 5. FACILITIES MANAGEMENT / FACILITIES PLANNING & ENGINEERING (FPE) – NORTHWEST CAMPUS BUILDINGS SECURITY ENHANCEMENT PROJECT Facilities Management has reviewed bids received for the Northwest C ampus Buildings Security Enhancement Project and is recommending that a contract be entered into with the lowest responsible bidder, Mechanical Controls and Maintenance of Sterling Heights in the amount of $48,920 and further recommends a total project cos t of $70,000, including contingency. Mr. Holdsworth and Mr. Joss explained that the Sheriff and Building Safety did a study of the campus to enhance security particular to the location of Little Oaks, Health, the North Office Building (NOB) and the new Community Mental Health Authority Common Ground facility. All outside cameras will be recording and public works campus security will monitor feedback. This is current campus technology. Other ideas under review are moving Veterans and MSU Extension to another building or placing deputies and scanners in all buildings that have public entrances, including the Troy South Oakland County building . If additional deputies are put in place, security issues would be less and there may be no need for moving anyone. All recommendations were prioritized and taken to the Budget Task Force (BTF). Priority 1 – deputies and scanners – is being cost out and will go back to the BTF to decide funding. Money is set aside in the current budget for security enhancement. Deputy costs would be rolled into the building rates were they are assigned. Funding would be passed-through to the departments from the General Fund. Contingency includes work to be done by facilities staff. Remaining unspent funds will fall back to the Capital Improvement Plan (CIP). Commissioner Woodward indicated to Mr. Holdsworth that it would be helpful to have an ongoing chart of CIP projects as they go forward and others do not, including starting balance , amount spent to date/purpose, etc . Mr. Holdsworth indicated that he would find out from staff if they could generate a monthly or quarterly report for the committee. Dwyer moved to report to the Finance Committee to recommend approval of the attached suggested Finance Committee resolution authorizing a contract with Mechanical Controls and Maintenance of Sterling Heights in the amount of $48,920 and a total project cost of $70,000, including contingency. Supported by McGillivray. Motion carried unanimously on a roll call vote. COMMUNICATIONS A. Facilities Inspection Tour – Central Powerhouse, L-Building, and D-Building – Mike Bosnic B. Facilities Inspection Tour – Materials Management Building – Mike Bosnic C. City of Pleasant Ridge – Resolution – Adoption of the Oakland County Hazard Mitigation Plan McGillivray moved to receive and file the communications. Supported by Gosselin. Planning & Building Committee Page 4 January 14, 2014 Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Mr. Holdsworth gave an update on the status of the West Oakland Building. He explained th at Facilities has received two offers in the same amount on the property and Easter Seals visited the property on Friday. He has asked them to provide their intent by the end of the week. The next P&B agenda packet will include a listing agreement for this property and may include offers for the committee’s consideration. There being no further business to come before the Commi ttee, the meeting adjourned at 9:59 a.m. ______________________________________ _____________________________________ Helen Hanger, Sr. Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.