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HomeMy WebLinkAboutMinutes - 2014.02.26 - 36791 OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, BLDG. 12E, PONTIAC, MICHIGAN 48341-0475 Telephone: (248) 858-0100 FAX: (248) 858-1572 HUMAN RESOURCES COMMITTEE February 26, 2014 The meeting was called to order by Chairperson Scott at 1:30 p.m. in Committee Room A of the Courthouse Auditorium Wing, County Service Center in Pontiac, Michigan. HUMAN RESOURCES COMMITTEE MEMBERS PRESENT: John A. Scott, Bob Hoffman, Mattie Hatchett, Thomas F. Middleton, Jim Runestad, Philip Weipert, Janet Jackson HUMAN RESOURCES COMMITTEE MEMBERS ABSENT: None. OTHERS PRESENT: CIRCUIT COURT Kevin Oeffner, Administrator John Cooperrider, Business Manager HUMAN RESOURCES Jennifer Hain, Manager Karen Jones, Manager Lori Taylor, Supervisor Tina Ramey, Supervisor Frank Russell, Analyst Heather Mason, Analyst Clare Flaisch, Analyst Erica Terrell, Analyst April Bradshaw, Analyst Dawn Hunt, Wellness Coordinator Board of Commissioners Jim VerPloeg, Administrative Director Sheryl Mitchell, Sr. Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Middleton moved to approve the minutes of January 29, 2014 as printed. Supported by Hoffman. Motion carried on a voice vote. PUBLIC COMMENT None. 1. MR #14023 – CIRCUIT COURT – DELETE AND CREATE POSITIONS / REORGANIZATION Circuit Court is requesting authorization to implement the following staff changes: John A. Scott Chairperson Bob Hoffman Majority Vice-Chair Janet Jackson Minority Vice-Chair Thomas F. Middleton Jim Runestad Philip J. Weipert Mattie Hatchett Human Resources Committee Page 2 February 26, 2014 o delete one part-time non-eligible 1,000 hours per year Circuit Court Records Clerk position, o create two new classifications of Chief – Circuit Court Business Operations and Court Technical Services Supervisor, o upwardly reclassify the Supervisor Court Business Operations position to Chief-Court Business Operations and a User Support Specialist II position to Court Technical Services Supervisor, o delete the Supervisor, Court Business Operations classification and to transfer the Supervisor Clerk Support and Court Clerk Coordinator positions to Court Administration, o create a new unit titled Urban Drug Court in the Civil Criminal Division and transfer one Youth and Family Casework Supervisor position and one PTNE 1,000 hours per year Technical Assistant position to the new unit, o transfer one College Intern position to the Drug Court Services Unit under the Court Services Unit in the Family Division, o transfer one Student position to the Jury Office Unit of the Civil/Criminal Division, o transfer one Office Assistant position from the Court Services Unit to Administration Finance Unit of Court Business Division of Civil/Criminal Division, o transfer one Office Assistant position from the Judicial Support Unit to the Data Technology Unit of the Court Business Division. Mr. Oeffner reviewed the history of changes to the Circuit Court, including the creation of the Family Division in 1998 which moved most of Probate staff to Circuit Court. To realize efficiencies it was decided to merge both Data Technology Units into one Unit within the Business Division to provide services for both courts. The DTU supports functions designed to enhance the public’s access to the Courts, such as E-Filing for documents and Court Explorer Case Search for viewing and ordering of documents on-line. The DTU also provides support for all 23 video courtrooms. Middleton moved to report to recommend approval of the attached suggested resolution. Supported by Runestad. Motion carried unanimously on a roll call vote. 2. MR #14025 – BOARD OF COMMISSIONERS – POLICY FOR THE REIMBURSEMENT OF EMPLOYEE EXPENSES TO COMPLY WITH DEPENDENT ELIGIBILITY AUDIT The resolution was introduced by Commissioner Woodward to establish a process to implement and inform employees and retirees of the ability to seek reimbursement for document retrieval expenses associated with complying with the County’s Dependent Eligibility Audit. Commissioner Woodward explained that the proposal would allow employees who had to obtain marriage or birth certificates, etc. from counties other than Oakland to comply with the County’s dependent eligibility audit to be reimbursed for those costs. He indicated that the Oakland County Clerk’s Office is providing administrative copies (not certified) to county employees for this purpose free of charge. He noted that employees had previously taken several pay cuts and this did not seem appropriate. Ms. Hain reported that the County Executive is not in support of this resolution. It is the Administration’s position that most people should have certified copies of these documents as they are needed for other purposes, such as passports, enhanced drivers’ licenses, social security, etc. Also the Administration is unsure of the cost. It is estimated that at least $70,000 will be required based on the number of employees and retirees and if each needs more than one document, the cost could at least double. The Administration is also checking into whether this would be considered personal income and therefore taxable. Human Resources Committee Page 2 February 26, 2014 Jackson moved to report to recommend approval of the suggested resolution. Supported by Hatchett. Motion failed on a roll call vote: Ayes: Jackson, Hatchett Nays: Middleton, Runestad, Weipert, Hoffman, Scott. 3. HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRATION PLAN 2ND QUARTERLY REPORT FOR FY2014 Human Resources has reviewed the salary grades for 2 classifications/3 positions and is recommending that 1 classification/2 positions be upgraded and 1 remain the same. Also one new classification titled HRIS Supervisor will be created for Human Resources in anticipation of department changes. Ms. Taylor explained that the salary upgrade for the Administrative Assistant CHPIS is to acknowledge that this position would now be responsible for reviewing data on all Health programs and not just the Community Health Prevention Program. The HRIS Supervisor will provide greater technical expertise to track HR data, monitor the HR website, etc. Hoffman moved to recommend approval of the attached suggested resolution. Supported by Middleton. Motion carried unanimously on a roll call vote. CONSENT AGENDA/COMMUNICATIONS A. Position Change Summary B. Oakfit Wellness Program Update C. Oakland County Internal Career Fair Summary Middleton moved to receive and file the communications. Supported by Hoffman. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the Committee, the meeting was adjourned at 1:51 p.m. _______________________________________ __________________________________ Helen Hanger, Sr. Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.