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HomeMy WebLinkAboutMinutes - 2014.03.11 - 36794 March 11, 2014 Chairperson Runestad called the meeting to order at 9:32 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBER S PRESENT: Jim Runestad, Robert Gosselin, Mike Bosnic, Bill Dwyer, Philip Weipert, Marcia Gershenson, David Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE: Gary McGillivray OTHERS PRESENT: FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager Jason Warden, Supervisor OAKLAND COUNTY INTERNATIONAL AIRPORT Karl Randall, Manager PARKS AND RECREATION Dan Stencil, Executive Officer Melisa Prowse, Business Development Rep. BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Sheryl Mitchell, Senior Analyst Helen Hanger, Sr. Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Runestad led the Pledge of Allegiance. PUBLIC COMMENT None. APPROVAL OF THE MINUTES Gosselin moved approval of the minutes of February 25, 2014 as printed. Supported by Woodward . Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Mike Bosnic Bill Dwyer Philip Weipert Marcia Gershenson David Woodward JIM RUNESTAD Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning & Building Committee Page 2 March 11, 2014 APPROVAL OF THE AGENDA Gosselin moved approval of the agenda as printed. Supported by Weipert. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNT INTERNATIONAL AIRPORT – 2014 GRANT PROGRAM ACCEPTANCE – REHABILITATE TAXIWAY C AND CONNECTORS - DESIGN The Oakland County International Airport (OCIA) is requesting authorization to accept a Michigan Department of Transportation Grant Contract for Federal funds in the amount of $117,000 and State funds of $6,500 for a project consisting of design for rehabilitation of Taxiway C and Connectors at the OCIA. Mr. Randall explained that this is the main taxiway for jets and it has not been redone in 20 years. The OCIA will be back at a later date for approval of the actual construction. Weipert moved to recommend approval of the attached suggested resolution. Supported by Dwyer. Motion carried unanimously on a roll call vote with McGillivray absent. 2. OAKLAND COUNTY PARKS AND RECREATION COMMISSION – SUPPORT OF APPLICATION FOR A 2014 MICHIGAN DEPARTMENT OF NATURAL RESOURCES TRUST FUND DEVELOPMENT GRANT FOR THE OAKLAND COUNTY PARKS AND RECREATION UNIVERSALLY ACCESSIBLE FISHING PIER PROJECT The Oakland County Parks and Recreation Commission is requesting authorization to apply for a Michigan Department of Natural Resources Trust Fund Grant for $36,300, with the local match consisting of $7,900 from in-house labor and $4,30 0 from the PRC Fund. This grant application requires a resolution of support passed by the governing body. If awarded, the funds will be used to construct a universally accessible fishing pier at Groveland Oaks Park. A picture of the universally accessi ble fishing pier at Independence Oaks was circulated. Mr. Stencil explained that ther e are small openings along the r ails where the handicapped can fish from a seated position . Gosselin moved to recommend approval of the attached suggested resolution. S upported by Woodward. Motion carried unanimously on a roll call vote with McGillivray absent. 3. OAKLAND COUNTY PARKS AND RECREATION COMMISSION – GENERAL INFORMATION AND REGULATIONS The Oakland County Parks and Recreation Commission (PRC) is requesti ng approval of its revised General Information and Regulations. Proposed amendments , as summarized below, are included in: - Section 3. to require that annual park passes be permanently affixed to each vehicle windshield , Planning & Building Committee Page 3 March 11, 2014 - Section 6. to prohibit any containers in the waterparks and to include “tables” in the list of items and their usage at the waterparks, - Section 17. to move from Section 28 that “turtles shall not be harvested removed from park property”, - Section 18. to add that no person shall “leave a de signated trail or blaze new trails on Park Property without Commission’s written approval”, - Section 27.1. to add that it will be unlawful to “Feed any wildlife”, and - Section 27.4. to change rules regarding the use of Dog Parks and the responsibilities of the dog owners. Mr. Stencil explained that the PRC’s General Information and Regulations come annually before the PRC for review and any recommended changes are then brought to the Board of Commissioners for final approval. If someone wishes to have a fireworks display they must go through the appropriate steps, including getting a permit from the community in which the park is located. Dwyer moved to recommend approval of the attached suggested resolution. Supported by Gershenson. Motion carried unanimously on a roll call vote with McGillivray absent. 4. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – FRIEND OF THE COURT – OFFICE EXPANSION AND RENOVATION PROJECT Facilities Management (FM) is requesting authorization to transfer funding for the Friend of the Court Expansion and Renovation Projec t requested by the Friend of the Court (FOC). FOC staffing and workload continues to increase and the FOC has proposed to move its Systems Support/Scanning Unit from 230 Elizabeth Lake Road into available office space in the Michigan Tax Tribunal Suite at 250 Elizabeth Lake Road. This will allow the FOC to meet its long -time goals of consolidating the Systems Support/Scanning Help Desk and other IT functions to one location, creating a customer s ervice center to meet the technical needs of the public, consolidating the customer service department to the space vacated by Systems Support/Scanning to allow for better training of new employees and to provide better coverage between functional areas and to create referee offices, which would allow for more privacy in meeting with litigants and attorneys than the open space currently used. The total project cost is $35,000 and the work will be performed by FM annual competitively -bid contractors. The S tate will reimburse the County 66.7% for one- time capital costs associated with this project. Ms. Hollyer stated that Mr. Holdsworth suggested use of the empty space in 250 Elizabeth Lake Road, across the connector from 230 Elizabeth Lake Road , for this project. Bosnic moved to recommend approval of the attached suggested resolution. Supported by Gershenson. Motion carried unanimously on a roll call vote with McGillivray absent. 5. FOOD TRUCK VENDORS PILOT PROGRAM STUDY GROUP – FINAL REPORT Commission Bosnic explained that the report had been included as a communication on the previous agenda but at the request of the committee had been moved to today’s regular agenda . He reported that the Study Group held two meetings with stakeholders and a number of issues were raised that would seem to make a pilot program not feasible at this time. Commissioner Woodward’s input was included in the report. This is the final work product of the Study Group and it is open for discussion. Planning & Building Committee Page 4 March 11, 2014 Commissioner Woodward s tated that in his opinion there is an unwillingness to embark on this program. Concerns were laid out in the report but these are mostly steps in the process, such as getting a permit from the city. The food truck industry is booming, particularly in O akland County. The Michigan Economic Development Corporation has presented a number of grants to food truck entrepreneurs, including here in Oakland County. Concerns listed included the nature or health of this type of food but there are vegetarian trucks as well. The vendor running the cafeteria in the courthouse basement is leaving and there is a possibility of no food on campus so commissioners should do everything they can t o help remove barriers to provide greater opportunities for this economic development mission. Commissioner Gershenson indicated that she was surprised by the outcome of the Study Group. She had talked to Parks and Health and there seemed to be support for this effort given the fact that there is one food truck vendor at the Farmers’ Market. She also expressed concern with the loss of the food service vendor in the cafeteria. Mr. Stencil advised that he had heard a new vendor has been selected for the courthouse cafeteria . Commissioner Gershenson indicated that she was disapp ointed with the report and suggested employees be surveyed to see what they would like and to explore other options . Commissioner Dwyer asked to be provided with more information, such as where these trucks would be located on campus and who would select the vendors. Commissioner Bosnic stated that those are issues needing to be resolved. Initially a pilot program sounded reasonable but was met with some resistance. Issues of security and where to locate the trucks in relation to the courthouse are things he did not consider previously. Picking a vendor and where the trucks would be sited were not issues really gotten into with much detail. He further stated that he believes Parks is neutral on this and is open to exploring collaboration with the County but he was swayed by the concerns of the Sheriff and Health. Commissioner Woodward explained that the Study Group did not get into the Request for Proposal process but it would be bid out and responses would be reviewed by a Selection Committee . Location of the trucks in proximity to the building is a legitimate concern but there are locations on campus far enough aw ay to encourage walking. Food Truck Vendors are people who do not have the capital to open a restaurant so they start out this way. They are very innovative and can turn into a successful business like Dreams in Ferndale. He also would be interested in collecting more information to let the committee decide whether to move forward or not. Commissioner Bosnic explained that the Study G roup was tasked with preparing a final report in 90 days from adoption of the resolution and Board action may be necessary to authorize a new or additional report. Chairperson Runestad asked Mr. Holdsworth what would be required to do a survey, what the c ost would be to do so, what the plan is for the cafeteria and to update the committee at its next meeting. Commissioner Dwyer asked to include what other counties , and maybe college campuses as well , are doing with these types of vendors. COMMUNICATIONS A. Oakland County Vehicle Fleet – FY 2014 Update B. A. Holdsworth Memo of 2/25/14 Re: New and Renewing Leases Planning & Building Committee Page 5 March 11, 2014 C. A. Holdsworth Memo of 2/25/14Re: 2014 Building Inspection Schedule Bosnic moved to receive and file Communications A-C and Item 5. Supported by Woodward. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 9:58 a.m. ______________________________________ _____________________________________ Helen Hanger, Sr. Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.