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HomeMy WebLinkAboutMinutes - 2014.04.01 - 36799 April 1, 2014 Chairperson Runestad called the meeting to order at 9:32 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Jim Runestad, Robert Gosselin, Gary McGillivray, Mike Bosnic, Bill Dwyer, Philip Weipert, Marcia Gershenson, David Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE: OTHERS PRESENT: CENTRAL SERVICES J. David VanderVeen, Director CORPORATION COUNSEL Ahmad Roby, Assistant Counsel EXECUTIVE OFFICE Gerry Poisson, Deputy Executive Bob Daddow, Deputy Executive Matt Gibb, Deputy Executive ECONOMIC DEVELOPMENT Dan Hunter, Deputy Director Mary Langhauser, Bret Rasegan, Supervisor Whitney Calio, Associate Planner Greg Doyle, Supervisor David Schreiber, Supervisor Mark Adams, Sr. Business Development Rep. Christopher Olzem, Business Development Rep. FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager Paul Zachos, Property Management Specialist OAKLAND COUNTY INTERNATIONAL AIRPORT Karl Randall, Manager SUPPORT SERVICES Todd Birkle, Manager WATER RESOURCES COMMISSIONER Phil Sanzica, Chief Deputy Sue Coffey, Manager CRANK CATERING Jeff Crank, CEO FRANKLIN PROPERTY Karen Brown, Vice President Whitney Findlay, Project Manager PLUNKETT COONEY Dennis Cowan RIZZO ENVIRONMENTAL SERVICES Charles Rizzo, CEO Joseph Munem, Director of Gov. Affairs BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Sheryl Mitchell, Senior Analyst Helen Hanger, Sr. Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Mike Bosnic Bill Dwyer Philip Weipert Marcia Gershenson David Woodward JIM RUNESTAD Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning & Building Committee Page 2 April 1, 2014 PLEDGE OF ALLEGIANCE Chairperson Runestad led the Pledge of Allegiance. PUBLIC COMMENT Mr. VerPloeg reminded commissioners that health screenings were taking place in the Auditorium . APPROVAL OF THE MINUTES Gosselin moved approval of the minutes of March 11, 2014 as printed. Supported by Bosnic. Motion carried on a voice vote. APPROVAL OF THE AGENDA Weipert moved approval of the agenda with item 5 moved up to follow item 1 s o that Mr. VanderVeen could leave to attend another meeting. Supported by Gosselin. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNT INTERNATIONAL AIRPORT – 2014 GRANT PROGRAM ACCEPTA NCE – REHABILITATE OF TAXIWAY NORTH HANGAR AREA The Oakland County International Airport (OCIA) is requesting authorization to accept a Michigan Department of Transportation Grant Contract for $1,039,000 consisting of Federal funds of $876,081, State funds of $114,707 and a required local match of $48,212 for a construction project to rehabilitate the Taxiway North hangar area at the OCIA. The local match is available in the Airport Fund. Dwyer moved to recommend approval of the attached suggested resolu tion. Supported by McGillivray. Motion carried unanimously on a roll call vote. 5. DEPARTMENT OF FACILITIES MANAGEMENT/DEPARTMENT OF CENTRAL SERVICES – REPORT ON FOOD SERVICES SURVEY Mr. VanderVeen introduced Mr. Crank whose catering company has taken over the operations of the courthouse cafeteria as of yesterday following the termination of the Kosch contract after three years of service. A request for Proposal was released and Mr. C rank, who has been in the business for 20 years in southeast Michigan, was the successful bidder. Planning & Building Committee Page 3 April 1, 2014 Mr. Crank explained that they are from Macomb County and have now picked up four catering operations in Oakland County , including at Oakland University, and are looking to pick up a hard location for their own operations. Crank’s has a master chef and everything is made from scratch. There is a sanitation program that checks every 30 days to make sure policies are being followed. Mr. Crank stated that they would have a survey box in the cafeteria and he would be happy t o report back. 2. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT PLAN (LAWRENCE TECHNOLOGICAL UNIVERSITY PROJECT) – CITY OF SOUTHFIELD Planning and Economic Development Services requests that the Board of Commissioners , following the public hearing, determines that the Project Plan for the Lawrence Technological Unive rsity Project in the City of Southfield constitutes a public purpose as contemplated by Act 338 of 1974 as amended and certifies and approves the Project Plan. The resolution would further authorize the Economic Development Corporation (EDC) to take those steps necessary to implement the Project and th e financing thereof by issuing limited obligation revenue bonds as con templated by the Project Plan at a maxi mum of $12,000,000. The City of Southfield has also approved the Project Plan and given consent to the EDC to exercise jurisdiction over the Project. The project will consist of constructing and equipping a new two-story 150-bed, 53,500 square foot studen t housing facility. Dwyer moved to recommend approval of the attached suggested resolution. Supported by Gershenson. Motion carried unanimously on a roll call vote. Gosselin moved to set a public hearing for April 17, 2014 at 9:45 a.m . Supported by McGillivray. Motion carried on a voice vote. 3. DEPARTMENT OF FACILITIES MANAGEMENT/SHERIFF’S OFFICE – APPROVAL AND ACCEPTANCE OF LEASE AGREEMENT WITH MIDFIELD MANAGEMENT, LLC FOR USE OF HANGAR SPACE FOR STORAGE OF HELICOPTERS AT 6544 HIGHLAND ROAD, WA TERFORD, MICHIGAN On behalf of the Sheriff’s Office, Facilities Management (FM) is requesting approval to enter into a Hangar Lease Agreement with Midfield Management , LLC at 6544 Highland Road at the Oakland County International Airport (OCIA) in Waterford Michigan to house the Sheriff’s helicopters and to provide adequate storage fuel and office space. The resolution would further terminate the current lease with Aviation Station South, d/b/a/ Oakland Air in response to several instances in recent mont hs where the hangar door was broken, keeping the helicopter from taking off in a timely manner. With assistance from the County’s Purchasing Division a request for proposal was sent to four companies which own and operate hangars at the OCIA. Only Midfiel d Management, LLC had adequate available space and responded to the bid request, which is comparable to the current Oakland Air lease. Under terms of the Lease, Midfield Management LLC will provide 30 -minute access to the hangar, adequate storage space for the helicopters, fuel for $0.35 / gallon above the owner’s cost and 425 sq. feet of office space at a rental rate of $425.00 per month per helicopter for a three-year term com mencing April 1, 2014, with an option to extend the lease for an additional three years. Mr. Zachos and Undersheriff McCabe explained that the Sheriff approached FM with concerns regarding the hangar they were using , including the fact that the owner went bankrupt and the hangars were being sold. The Sheriff wanted to make a quick move so other hangar owners were surveyed and it was found Planning & Building Committee Page 4 April 1, 2014 that only about four could accommodate the Sheriff’s need. Only one operator – Midfield Management came back with a quote. It turns out that this is the location where the helicopters were previo usly housed and the pilots are happy to go back there. One reason is that there is a bigger and better kick -off ramp. Negotiations with Midfield Management will allow the County to stay at the same price as the old lease and the fuel cost will actual ly go down by $.15 cents to $.35 cents a gallon. The loca tion is better as well; it is back on the other side of the airport, closer to M -59. Dwyer moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote. 4. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR STEAM TUNNEL REPAIR PROJECTS Facilities Planning & Engineering (FPE) is requesting committee authorization to have the Purch asing Division receive bids to remediate the Sher iff’s Administration section of the steam tunnel. Funding for this project of $2 million is included in the FY2014 Capital Improvement Plan. Facilities, in conjunction with Fishbeck, Thompson, Carr & Huber and George W. Auch Company determined that the 42-year-old, 7-foot diameter corrugated metal pipe tunnel needs to be remediated by FY 2015. A shotcrete process will be used for this purpose. Once the bids are tabulated, FPE will bring a resolution to th e Committee for approval of the project, award of contract and establishment of the project work order. Bosnic moved to authorize Facilities Planning and Engineering to request the Purchasing Division to receive bids for the Steam Tunnel Repair Project . Supported by Weipert. Motion carried on a voice vote. 6. MR #14064 – EVALUATION OF ALTERNATIVES TO CONTINUED UTILIZATION OF THE DETROIT WATER AND SEWERAGE SYSTEM (DWSD) BY OAKLAND COUNTY GOVERNMENT AND COMMUNITIES The resolution was sponsored by Commis sioner Jim Runestad, with all other 20 members of the Board of Commissioners signing on. Pursuant to Act 139 and Act 233, the resolution requests that the County Executive and the County Water Resources Commissioner (WRC) promptly conduct a review of responsible alternatives to the continued use of the Detroit Water and Sewer system (DWSD) by Oakland County Government and communities. The resolution authorizes, in a manner consistent with OC Purchasing Policies established by the Board of Commissioners, th e retention of such technical, financial, legal and other experts as may be necessary to assist in the examination of alternatives to the continued, monopolitistic use of the DWSD; that $3,000,000 be re -assigned from the Committed to FY 2014 fund balance assignment to a new assignment of fund balance titled DWSD Evaluation/Alternatives to support the on-going evaluation of alternatives and that the Board appropriate $500,000 of this fund balance assignment to support the evaluation and necessary resources. Commissioner Runestad explained that this proposal is an attempt to find all the different solutions to the current dilemma with the DWSD. The County knows there are options but does not know exactly what they are or the cost. The Administration and the Water Resources Commissioner feel this process would be of value. Mr. Poisson provided an overview of the current situation and both he and Ms. Coffey responded to questions. The $500,000 will be placed into a separate line item to do the Request for P roposal and at Planning & Building Committee Page 5 April 1, 2014 Commission Woodward’s request “DWSD” will be included in the description. The Committee can be updated on this process as often as they wish. Dwyer moved to report to recommend approval of the attached suggested resolution. Supported by Bosnic. Motion carried unanimously on a roll call vote. McGillivray moved to refer the resolution directly to the Finance Committee. Supported by Gosselin. Motion carried on a voice vote. 7. DEPARTMENT OF ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – SOLID WASTE PLAN AMENDMENT FOR BALDWIN PONTIAC, LLC AND RIZZO PROPERTIES, LLC Economic Development and Community Affairs (EDC) is requesting approval of a proposed amendment to the Solid Waste Management Plan of 1999 to include the Type A Transfer Stat ion and Waste Processing Facility proposed by Baldwin Pontiac, LLC and Rizzo Properties, LLC and authorization for the amendment to be transmitted to the 60 Oakland County municipalities covered by the Solid Waste Management Plan for approval. Upon receip t of 41 affirmative municipal resolutions, the document will be transmitted to the Michigan Department of Environmental Quality (MDEQ) for final approval. Mr. Gibb acknowledged Mayor Waterman for her efforts in making sure public input was heard and for her work with the city council, who voted unanimously. The mayor also appeared at the Solid Waste Planning Committee meetings and gave a statement in length of the city’s strong interest and support for this project and for the host agreement which has taken care of some of their concerns. The MDEQ assisted EDC by providing good guidelines for the process. Gosselin moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vot e. 8. ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS (EDC) – OAKTECH CONNECT Mr. Hunter and staff presented an update on efforts regarding Emerging Sectors and the OakTech Connect initiative in conjunction with presentation materials . The Emerging Sectors in itiative has been going strong and several areas were discovered that really stand out. The First was Medical Mainstreet which is up and running and growing to the point where two full -time staff members are focused on growing this initiative. The other area is Communications/Information Technology (COM/IT). An analysis showed that the vast majority of successes in Oakland County have come from this sector with 95 new companies, 9,000 new jobs and over half a billion dollars in investment. From a total of 2,800 IT/Tech firms in Oakland County, over 1,900 are second stage firms with more than 9 employees and over $1 million in revenue. These firms are spread throughout the County with clusters in Royal Oak, Birmingham , Ferndale and Farmington Hills. For several months there was discussion with company CEOs to ask what EDC could do to provide support. A focus group of about 20 CEOs was created and they identified three things that EDC could assist them with: 1) attracting talent ; 2) providing assistance with connecting to each other, which would lead to more innovation and new ideas from interaction and 3) helping to brand Oakland County as a Planning & Building Committee Page 6 April 1, 2014 technical area. The Michigan Economic Development Corporation (MEDC) tried to put together a talent event in Ann Arbor where they offered to reach out across the nation to attract talent for open positions in Ann Arbor and pull those firms together. In December the focus group asked if EDC could quickly put together such an event for Oakland County. EDC got toget her with the MEDC and the event was held January. EDC’s task was to attract at least 10 companies with open positions. The MEDC was tasked with attracting qualified candidates. They reviewed about 150 resumes and reduced it to 50-60. Applicants were mostly from the region and if they came from Michigan they had to be unemployed. The first day speed dating interviews were held and each candidate met with each company. They then vetted each other and the MEDC reviewed this information and, based upon mu tual interest, in-depth interviews were set for the following two days. Two -three applicants were hired and others were being looked at. This event was put together quickly and one thing EDC staff discovered was how difficult it is to find a match when a company is looking for someone with specific skills in programming but for the future learned how to better match them up. It is a challenge because the industry changes over night and the technology requirements are steep. MEDC is doing a version of this event for the entire state “Dream Jobs.” EDC then started to look at other activities that were going on around the nation in growing this sector and attended a conference in Austin, Texas to s ee what they were doing right. It comes down to what the focus group had identified – improving connectivity. So, one future activity will be to putting together a web-based portal were the companies can see each other and what is going on in the area. In talking to many companies nationally, they think of Oak land County as automotive and not technology so this portal will be an excellent selling point in getting the word out. The next thing being discussed is possibly doing a workshop with speakers similar to the Medical Mainstreet Annual Conference. Mr. Hunter advised that EDC would be coming back to provide information on all its services. COMMUNICATIONS A. Art Holdsworth, Director, Facilities Management - Memo of 3/11/14 Re: Requested Reports from 1/14/14 Meeting B. Oakland County Airport Committee Minutes 2/06/14 C. Arts, Culture & Film – FY 2014 Regional Regranting Services – Regranting Funds – Amendment #1 Within 15% of the Original Agreement D. Facilities Inspection Tour , Central Garage – 3/11/14 – Commissioner Weipert E. Oakland County Building Authority Minutes – 2/12/14 F. 2014 Capital Improvement Program 2nd Quarter Report Gosselin moved to receive and file Communications A-F. Supported by Dwyer. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:59 a.m. ____________________________________ _____________________________________ Helen Hanger, Sr. Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.