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HomeMy WebLinkAboutMinutes - 2014.04.02 - 36801John A. Scott Chairperson Bob Hoffman Vice Chairperson Janet Jackson Minority Vice Chair April 2, 2014 Chairperson Scott called the meeting of the Human Resources Committee to order at 1:30 p.m. in Committee Room A, Commissioners’ Wing, County Service Center, Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : John A. Scott, Bob Hoffman, Mattie Hatchett, Thomas F. Middleton, Jim Runestad, Philip Weipert, COMMITTEE MEM BERS ABSENT WITH NOTICE: Janet Jackson OTHERS PRESENT HUMAN RESOURCES Nancy Scarlet, Director Jennifer Hain, Manager Lori Taylor, Manager Kristy Slosson, Supervisor Heather Mason, Analyst April Bradshaw, Analyst Crystal Kejar, Intern PROSECUTING ATTORNEY Julie McMurtry, Prosecuting Attorney SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Manager BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Sheryl Mitchell, Sr. Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Middleton moved to approve the minutes of March 19, 2014 as printed. Supported by Hoffman. Motion carried on a voice vote. PUBLIC COMMENT None. 1. MULTI-DEPARTMENTAL: PROSECUTING ATTORNEY, CIRCUIT COURT – FAMILY DIVISION – PROGRAM YEAR 2012 JUVENILE ACCOUNTABILITY BLOCK GRANT (JABG) AMENDMENT #2 AND INTERGOVERNMENTAL AGREEMENT BETWEEN OAKLAND COUNTY AND THE CITY OF PONTIAC GRANT ACCEPTANCE OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, BLDG. 12E, PONTIAC, MICHIGAN 48341 -0475 Telephone: (248) 858 -0100 FAX: (248) 858 -1572 HUMAN RESOURCES COMMITTEE Thomas Middleton Jim Runestad Philip Weipert Mattie Hatchett HUMAN RESOURCES COMMITTEE Page 2 April 2, 2014 The Prosecuting Attorney and Circuit Court -Family Division are requesting accep tance of Program Year 2014 (April 1, 2014 – March 31, 2015) grant funding of $76,647 from the Michigan Department of Human Services, which includes $68,981 in grantor funds and a county match of $7,666 and approval of an intergovernmental agreement with the City of Pontiac. The Prosecuting Attorney has agreed to convert one general fund expense line item of $4,288 to cover the balance of the position cost for one Probation Officer for the extended program year period of April 1, 2014 through March 31, 2015. This grant award includes funding for the City of Pontiac, with Oakland County serving as the fiduciary and lead agency for the entire award. Funds will be used for Prosecutor Accountability – Teen Court, including the City of Pontiac , and the Circuit Court Juvenile Drug Court Art Therapy program. Middleton moved to report to recommend approval of the attached suggest resolution. Supported by Weipert. Motion carried unanimously on a roll call vote with Jackson absent. 2. MR #14060 – SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE TOWNSHIP OF ADDISON 2013-2015 The Sheriff is requesting authorization to amend their 2013 -2015 law enforcement contract with the Township of Addison to delete one Deputy II (no -fill) and change one Deputy II (no-fill) to a Deputy II (with fill) from April 19, 2014 to December 31, 2015, bringing the total number of deputies contracted to six. Runestad moved to report to recommend approval of the attached suggest resolution. Supported by Middleton. Motion carried unanimously on a roll call vote with Jackson absent. 3. MR #14062 – SHERIFF’S OFFICE – CONTRACT FOR COURT SECURITY AT THE 46 TH DISTRICT COURT – SOUTHFIELD FOR 2014 The Sheriff is requesting authorization to enter into a contract with the 46th District Court-Southfield to provide Part-Time Non -Eligible Court Deputies through September 30, 2014 in order to provide a security presence to quickly respond to and control situations. Four General Fund/General Purpose part-time non-eligible 1,000 hours per year Court Deputy II positions will be created in the Sheriff’s Court Security unit, Corrective Services Sat ellite Division. Hoffman moved to report to recommend approval of the attached suggest resolution. Supported by Weipert. Motion carried unanimously on a roll call vote with Jackson absent. 4. HUMAN RESOURCES DEPARTMENT – EXTENSION OF MERIT SYSTEM ELIGIBILITY LISTS Human Resources is requesting committee authorization to extend eligibility lists for 16 classifications as noted in the memo for six months. HUMAN RESOURCES COMMITTEE Page 3 April 2, 2014 Runestad moved to approve extension of the Merit System Eligibility List. Supported by Weipert. Motion carried on a voice vote. CONSENT AGENDA/COMMUNICATIONS A. Position Change Summary B. Retirement Board Minutes – January & February 2014 Runestad moved to receive and file the communications. Supported by Weipert. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Ms. Hain gave an update on Benefits Outsourcing Solutions (BOS) verification of active and retired employees’ dependents. The deadline to submit verification information was March 14. By now everyone should have received a confirmation letter. Out of 3,642 who received the packet, only 82 did not respond at all (including about 30 retirees) and 157 that responded had something missing. HR is reaching out to those two groups to let them know they have until April 18 to provide further documentation or those dependents will be removed from coverage. Dependents removed from coverage will receive COBRA notice. Once correct documentation is provided, eligible dependents can be added back to coverage for January, 2015 . Someone can also purchase coverage through the exchange. Commissioners were advised to refer calls on this matter to Ms. Hain or Ms. Ramey in HR. A list of Dependent Audit Communications since August 6, 2013 was made available to the committee. Ms. Scarlet reported that health screenings are under way and participation is being tracked. There being no other business to come before th e Committee, the meeting was adjourned at 1:57 p.m. _______________________________________ __________________________________ Helen Hanger, Sr. Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.