Loading...
HomeMy WebLinkAboutMinutes - 2014.04.22 - 36806 April 22, 2014 Chairperson Runestad called the meeting to order at 9:32 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Jim Runestad, Robert Gosselin, Gary McGillivray, Mike Bosnic, Bill Dwyer, Philip Weipert, Marcia Gershenson, David Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE: OTHERS PRESENT: COMMUNITY & HOME IMPROVEMENT Kathy Williams, Supervisor Carla Spradlin, Grant Compliance FACILITIES MANAGEMENT Art Holdsworth, Director Steve Stanford, Project Coordinator Paul Zachos, Property Management Specialist Jason Warner, Supervisor OAKLAND COUNTY INTERNATIONAL AIRPORT Karl Randall, Manager SUPPORT SERVICES Todd Birkle, Manager WATER RESOURCES COMMISSIONER Phil Sanzica, Chief Deputy Sherrie Gee, Chief OTHERS William Armstrong BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Sheryl Mitchell, Senior Analyst Helen Hanger, Sr. Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Runestad led the Pledge of Allegiance. PUBLIC COMMENT None. APPROVAL OF THE MINUTES Dwyer moved approval of the minutes of April 1, 2014 as printed. Supported by McGillivray. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Mike Bosnic Bill Dwyer Philip Weipert Marcia Gershenson David Woodward JIM RUNESTAD Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning & Building Committee Page 2 April 22, 2014 APPROVAL OF THE AGENDA McGillivray moved approval of the agenda as printed. Supported by Gosselin. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNT INTERNATIONAL AIR PORT – 2014 GRANT PROGRAM ACCEPTANCE – ACQUIRE SNOW REMOVAL EQUIPMENT – DISPLACEMENT PLOW The Oakland County International Airport (OCIA) is requesting authorization to accept a Michigan Department of Transportation Grant Contract for $337,000 consisting of state funds of $320,150 and a required local match of $16,850 for the acquisition of snow removal equipment (displacement plow) at the OCIA. The local match is available in the Airport Fund. Mr. Randall explained that th is grant will replace one of the Airport’s two large Oshkosh runway snow plow trucks which are over 20 years old. The plow being replaced will be used to supply parts for the other existing plow. These trucks are larger than those used by the Road Commission and have parts that shape to conform to the runways. Weipert moved to recommend approval of the attached suggested resolution. Supported by Bosnic. Motion carried unanimously on a roll call vote with Woodward absent . 2. DEPARTMENT OF CENTRAL SERVICES/LEASED VEHICLES – NEW POSITION CREATION Support Services is requesting authorization for the creation of one Proprietary Funded full -time eligible Communication Installe r I position in its Leased Vehicles Unit to support the additional work created as a result of growth in the She riff’s fleet by 81 vehicles since 2010 as a result of increased law enforcement contracts. Mr. Birkle explained that the Sheriff’s vehicles require installation of Mobile Data Computers, camera equipment, cages and push bumpers. The County fleet includ es 773 vehicles of which about 50% are for the Sheriff. The number of builds increased from 29 in 2012 to 40 in 2013. There is also interest among the local units for this service which would mean additional work. Farmington Hills has asked the County to build 12 a year, which is their normal vehicle replacement schedule. Having the County provide this service would be a cost savings for the city. Dwyer moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote. Planning & Building Committee Page 3 April 22, 2014 3. WATER RESOURCES COMMISSIONER – OAKLAND COUNT BUILDING RENOVATIONS AT 2636 DIXIE HWY., WATERFORD TOWNSHIP, MI The Water Resources Commissioner (WRC) is requesting authorization of additional project costs in the amount of $231,942 associated with the renovations of the building at 2636 Dixie Highway, Waterford Michigan. MR #13311 authorized purchase of this building to consolidate billing and payment functions which had expanded to include the City of Pontia c’s sewer and water operations. At the time of purchase it was not yet known how the additional space would be utilized but the resolution authorized an estimated $254,000 for renovation costs . Since then the WRC has decided that this building will also house a portion of the Water Maintenance department so additional work is required to renovate this space and address building code issues . Ms. Gee explained that this decision was made because Water Maintenance works closely with the billing function and the WRC is running out of space in its existing building . The architect and electrician have identified the need for additional electrical service based on the increased number of employees requiring computers, emergency lighting, furniture, etc. Information Technology was able to move an existing fiber optic line with higher up-front cost but less cost later on. The building was originally inspected prior to purchase and the need for electrical upgrades was known at that time but not to this extent. Bosnic moved to recommend approval of the attached suggested resolution. Supported by Dwyer. Motion carried unanimously on a roll call vote. McGillivray moved to directly refer this item to the Finance Committee. Supported by Dwyer. Motion carried on a voice vote. 4. DEPARTMENT OF FACILITIES MANAGEMENT – APPROVAL OF LEASE AGREEMENT TO ALLOW OAKNET FIBER OPTIC HUB TO REMAIN IN THE WEST OAKLAND OFFICE BUILDING IN WALLED LAKE, MICHIGAN, UNTIL IT CAN BE MOVED INTO THE OUTDOOR FIBER OPTIC HUB EASEMENT AND APPROVAL OF EASEMENT MR 14035 authorized sale of the West Oakland Office Building (WOOB) to Samara Property Management. Facilities Management is requesting authorization to enter into a lease agreement and grant of easement between the County and Sa mara Property Management LLC to continue use of 90 square feet of office space in the WOOB for the County’s OakNet fiber optic hub for 4 months from the effective date of the lease until the hub is relocated to an easement in the southeast corner of the pa rking lot by summer, 2014. The county shall pay $1.00 for the lease and $1.00 for the easement. The hub will be housed in a pre -built structure on a concrete base surrounded by a fence. Mr. Holdsworth explained that the cost to relocate the hub off site was estimated at $150,000. Since the hub is remaining on site, lines will be dropped from the utility pole so no un derground boring is necessary and the cost is now estimated at $100,000. The hub services the County and its southwest communities to provide CLEMIS services. Commissioner Woodward asked if the total cost of selling the WOOB, moving the hub, and relocating the County departments originally housed in the WOOB back to the County Campus, including depreciation of assets, resulted in a savings to the County. Mr. Holdsworth stated that the property sold for $626,000, the cost to relocate several offices, including Planning & Building Committee Page 4 April 22, 2014 Veterans Services, to the County campus was about $50,000 -$60,000, on-going annual maintenance and security costs for the WOOB were $130,000, and the cost to relocate the hub is about $100,000. This information is being tabulated for Fiscal Services and should reflect an estimated additional $400,000 in the Capital Improvement Plan. The Women Infants Children (WIC) program was relocated to rental space in another building in Walled Lake. The $130,000 was mostly operating costs and will be reflected in a better bottom line for the Facilities Management and Operations Fund which is about 90% of the Facilities budget. Bosnic moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote. McGillivray moved to directly refer this item to the Finance Committee. Supported by Gershenson. Motion carried on a voice vote. COMMUNICATIONS A. Oakland County Airport Committee Minutes 3/06/14 B. Economic Development & Community Affairs Department – Community & Home Improvement Division – 2014 Annual Action Plan and Consolidated Grant Application to the U.S. Department of Housing and Urban Development for Community Development Block Grant (CDBG), Home Investment Partnership Grant (HOME) and Emergency Solutions Grant (ESG) C. Economic Development & Community Affairs Department – Community & Home Improvement Division – Fiscal Year (FY) 2014 -2015 Comprehensive Housing Counseling Grant – Program Application (CFDA Number 14.169 Housing Counseling Assistance Program) D. Economic Development & Community Affairs Department – Community & Home Improvement Division – Michigan State Housing Development Authority’s (MSHDA’s) Program (PY) 2014 - 2015 Housing Education Program – Grant Application Gosselin moved to receive and file Communications A-D. Supported by McGillivray. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:05 a.m. ____________________________________ _____________________________________ Helen Hanger, Sr. Committee Coordinator Jim VerPloeg, Administ rative Director NOTE: The foregoing minutes are subject to Committee approval.