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HomeMy WebLinkAboutMinutes - 2014.05.06 - 36810 May 6, 2014 Chairperson Runestad called the meeting to order at 9:32 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Jim Runestad, Robert Gosselin, Gary McGillivray, Bill Dwyer, Philip Weipert, David Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE: Mike Bosnic, Marcia Gershenson OTHERS PRESENT: FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager Jason Warner, Supervisor HUMAN RESOURCES Heather Mason, Analyst Dana Cosby, Analyst Hailey Sequin, Intern WATER RESOURCES COMMISSIONER Jim Nash, W.R. Commissioner Phil Sanzica, Chief Deputy Steve Korth, Manager Sue Coffey, Manager Sherrie Gee, Chief BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Sheryl Mitchell, Senior Analyst Helen Hanger, Sr. Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Runestad led the Pledge of Allegiance. PUBLIC COMMENT None. APPROVAL OF THE MINUTES Dwyer moved approval of the minutes of April 22, 2014 as printed. Supported by Gosselin. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Mike Bosnic Bill Dwyer Philip Weipert Marcia Gershenson David Woodward JIM RUNESTAD Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning & Building Committee Page 2 May 6, 2014 APPROVAL OF THE AGENDA Gosselin moved approval of the agenda as printed. Supported by McGillivray. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. WATER RESOURCES COMMISSIONER – 2013 STORMWATER, ASSET MANAGEMENT AND WASTEWATER GRANT ACCEPTANCE The Water Resources Commissioner is requesting authorization to accept a $1,929,167 Michigan Department of Environmental Quality Stormwater, Asset Management and Wastewater (SAW) Grant Award for the period of January, 2013 through April, 2017. MR #13278 authorized submission of the application. The required grant match of $420,833 will be covered by allocating proportional costs to each benefitting system from their respective funds. The grant will cover expenses for developing a comprehensive asset management system focusing on Information Technology and Fiscal Services related to improving the existing WRC asset management program and will also fund expenses for updating the County’s Stormwater Pollution prevention Initiative to new state requirements. Weipert moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Bosnic and Gershenson absent. 2. WATER RESOURCES COMMISSIONER – CREATE POSITIONS TO ACCOMMODATE THE ACQUISITION OF SERVICES TO THE CITY OF PONTIAC The Water Resources Commissioner (WRC) is request ing authorization to retitle classifications, reclassify positions and add staffing in response to contracting with the City of Pontiac to establish the City’s Sewage Disposal System, Water Distribution System and Wastewater Treatment Plant Drainage Distri ct System and concurrent with establishment of the systems, the County Oakland, with the WRC as a County agency, acquiring the facilities in the Systems and assuming responsibility for their operation and maintenance. As a result of acquiring the Systems, a full service operations and maintenance contract with United Water for operation and maintenance of these systems was assigned by the City of Pontiac to Oakland County. As a result of diligent efforts to work through the contract, the WRC has determined it is in the best interest of the Systems to modify the scope of work in the contract to allow the WRC to self —perform certain tasks and the WRC and United Water are working to pro duce a contract amendment to allow the WRC to assume responsibilities related to water storage facility operation and maintenance, customer service and billing and sanitary sewer system operation and maintenance. As a result of an analysis performed to determine the level of effort needed to properly assume these functions it wa s determined that a number of classification retitles, reclassifications, salary grade changes and position changes are necessary as detailed in the resolution. Dwyer moved to recommend approval of the attached suggested resolution. Supported by Gosselin. Planning & Building Committee Page 3 May 6, 2014 Gosselin moved to amend the resolution to strike “the equipment and vehicle acquisitions,” from the NOW THEREFORE BE IT RESOLVED paragraph. Supported by Weipert. Motion to amend carried on a voice vote. Main motion, as amended, carried unanimously on a roll call vote with Bosnic and Gershenson absent. McGillivray moved to directly refer this item to the Human Resources Committee and the Finance Committee. Supported by Gosselin. Motion carried on a voice vote. 3. OAKLAND COUNTY WATER RESOURCES COM MISSIONER – 2013 ANNUAL REPORT The Water Resources Commissioner has submitted its 2013 Annual Report on operations, including full financial statements of each Drainage District, as required by the Michigan Drain Code and Board of Commissioners’ Miscella neous Resolution #8603 of 1978 as amended by MR #04109. Mr. Nash reported that a meeting was held last week with Judge Cox, regarding mediation to create a regional water authority and discussions are ongoing. Mediation is not binding and the Board of Commissioners would have to vote on any recommendation. WRC is doing a first -time five-year strategic plan, working with the local units and WRC employees to identify efficiencies and receive feedback. Work continues on the Oakland -Macomb Interceptor. The system was purchased from Detroit for $1 but requires $160 million in repairs. The Drainage District is owned by Oakland and Macomb counties and services about 800,000 customers. The WRC is also working with the County Administration on the study authorized by the commissioners to evaluate alternatives to utilization of the Detroit Water and Sewerage Department. Commissioner Woodward stated that the South Oakland Water Authority (SOWA) is the County’s largest user of Detroit’s water system and asked how they would be able to make a determination to move forward. Mr. Nash explained that SOWA is an Authority and cannot run another authority. They have older studies but there is a lot of new information that may impact the rates and the Judge decides whet her to include them in the mediation. A decision has to be fair to all parties. Gosselin moved to report to recommend acceptance of the Water Resources Commissioner’s 2013 Annual Report. Supported by Dwyer. Motion carried unanimously on a roll call vo te with Bosnic and Gershenson absent. 4. DEPARTMENT OF FACILITIES MANAGEMENT – 2014 DTE ENERGY FOUNDATION TREE PLANTING GRANT APPLICATION/ACCEPTANCE Facilities Management is requesting authorization to accept a $3,000 2014 DTE Energy Foundation Tree Planting Grant, as administered by the Michigan Department of Natural Resources, Urban Forestry Program. The grant period is May 1, 2014 through December 31, 2014. The grant will reimburse the County for the purchase, planting and care of trees for three yea rs. The total project cost of $8,500 includes the County match of $5,500 from in -kind services, including personnel, trees, equipment and Planning & Building Committee Page 4 May 6, 2014 supplies. The trees will be planted around the Fallen Heroes Memorial. Dwyer moved to recommend approval of the a ttached suggested resolution. Supported by Gosselin. Motion carried unanimously on a roll call vote with Bosnic and Gershenson absent. 5. DEPARTMENT OF FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – COURTHOUSE STEAM TUNNEL REPAIR PROJECT Facilities Management is requesting authorization to proceed with the Courthouse Steam Tunnel Repair project in the amount of $1,148,709. This tunnel was assessed by FM annual engineering contractor and a routine tour of the interior indicated decay of the ceiling. Contractors, as detailed in the resolution, have been selected through the competitive bidding process. Funds will be transferred from the Facilities Maintenance and Operation Fund to the Project Work Order Fund to establish the project. Dwyer moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Bosnic and Gershenson absent. Dwyer moved to directly refer this item to the Finance Committee. Supported by Gosselin. Motion carried on a voice vote. COMMUNICATIONS A. Facilities Inspection Tour , Central Services Building – 4/22/14 – Commissioner McGillivray B. Oakland County Building Authority Minutes – 3/12/14 C. Parks and Recreation – 2010 Natural Areas Accessibility Improvements Grant – Amendment #3 McGillivray moved to receive and file C ommunications A-C. Supported by Weipert. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Co mmittee, the meeting adjourned at 10:20 a.m. ____________________________________ _____________________________________ Helen Hanger, Sr. Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committ ee approval.