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HomeMy WebLinkAboutMinutes - 2014.05.07 - 36813John A. Scott Chairperson Bob Hoffman Vice Chairperson Janet Jackson Minority Vice Chairperson May 7, 2014 Chairperson Scott called the meeting of the Human Resources Committee to order at 1:30 p.m. in Committee Room A of the Commissioners’ Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : John A. Scott, Bob Hoffman, Janet Jackson, Thomas F. Middleton, Jim Runestad, Philip Weipert, Mattie Hatchett COMMITTEE MEMBERS ABSENT: None. OTHERS PRESENT CIRCUIT COURT Kevin Oeffner, Administrator John Cooperrider, Deputy Administrator FACILITIES MANAGEMENT Bob Larkin, Manager HUMAN RESOURCES Nancy Scarlet, Director Jennifer Hain, Manager John Hajkus, Deputy Director Lori Taylor, Manager Kristy Olsson, Supervisor Heather Mason, Analyst April Bradshaw, Analyst Frank Russell, Analyst Julie Fisher, Analyst Crystal Kejbou, Clerk WATER RESOURCES COMMISSIONER Phil Sanzica, Chief Deputy Craig Covey, Special Assistant Sue Coffey, Manager Sherrie Gee, Chief BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Sheryl Mitchell, Sr. Analyst Helen Hanger, Sr. Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Middleton moved to approve the minutes of April 2, 2014 as printed. Supported by Jackson. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, BLDG. 12E, PONTIAC, MICHIGAN 48341 -0475 Telephone: (248) 858 -0100 FAX: (248) 858 -1572 HUMAN RESOURCES COMMITTEE Thomas Middleton Jim Runestad Philip Weipert Mattie Hatchett HUMAN RESOURCES COMMITTEE Page 2 May 7, 2014 PUBLIC COMMENT None. 1. MR #14106 – CIRCUIT COURT – DELETE AND CREATE POSITIONS/REORGANIZATION Circuit Court is requesting authorization to delete and create positions to provide oversight of day to day operations of the psychological clinic. One full -time eligible (FTE) General Fund/General Purpose (GF/GP) Judicial Staff Attorney position in the Judicial Administration Unit, Civil/Criminal Division will be deleted . One FTE GF/GP Senior Psychologist position will be created in the Clinical Services Unit of the Family Court Division, one part-time non-eligible (PTNE) GF/GP 1,000 hours per year Executive Secretary position will be created in the Court Administration Unit and one PTNE GF/GP 1,000 hours per year Judicial Staff Attorney position will be created in the Judicial Administration Unit, Civil Criminal Division. Savings resulting from MR #14023 and these proposed position changes will render this resolution cost neutral. Middleton moved to report to recommend approval of the attached suggest resolution. Supported by Weipert. Motion carried unanimously on a roll call vote. 2. MR #14105 – SHERIFF’S OFFICE – CONTRACT FOR FIRE DISPATCH SERVICES FOR THE CHARTER TOWNSHIP OF WASHINGTON 21014 -2015 The Sheriff is requesting authorization to cont ract with the Charter Township of Washington to provide Fire Dispatch Services for the period June 1, 2014 through March 31, 2015. One full-time Dispatch specialist position will be created in the Sheriff Emergency Response & Preparedness Division, Communications Unit. Continuation of this position will be contingency upon the level of funding associated with this agreement. Hoffman moved to report to recommend approval of the attached suggest resolution. Supported by Weipert. Motion carried unanimously on a roll call vote . 3. WATER RESOURCES COMMISSIONER – CREATE POSITIONS TO ACCOMMODATE THE ACQUISITION OF SERVICES TO THE CITY OF PONTIAC The Water Resources Commissioner (WRC) is requesting authorization to retitle classifications, reclassify positions and add staffing in response to contracting with the City of Pontiac to establish the City’s Sewage Disposal System, Water Distribution System and Wastewater Treatment Plant Drainage District System and concurrent with establishment of the systems, the County Oakland, with the WRC as a County agency, acquiring the facilities in the Systems and assuming responsibility for their operation and maint enance. As a result of acquiring the Systems, a full service operations and maintenance contract with United Water for operation and maintenance of these systems was assigned by the City of Pontiac to Oakland County. As a result of diligent efforts to work through the contract, the WRC has determined it is in the best interest of the Systems to HUMAN RESOURCES COMMITTEE Page 3 May 7, 2014 modify the scope of work in the contract to allow the WRC to self —perform certain tasks and the WRC and United Water are working to produce a contract amendment to allow the WRC to assume responsibilities related to water storage facility operation and maintenance, customer service and billing and sanitary sewer system operation and maintenance. As a result of an analysis performed to determine the level of effort needed to properly assume these functions it was determined that a number of classification retitles, reclassifications, salary grade changes and position changes are necessary as detailed in the resolution. Hatchett moved to report to recommend approval o f the attached suggest resolution. Supported by Middleton. Motion carried unanimously on a roll call vote. 4. MR #14103 - DEPARTMENT OF CENTRAL SERVICES/LEASED VEHICLES – NEW POSITION CREATION Support Services is requesting authorization for the creat ion of one Proprietary Funded full -time eligible Communication Installer I position in its Leased Vehicles Unit to support the additional work created as a result of growth in the Sheriff’s fleet , the additional maintenance to install in-car video cameras in house and the increased maintenance resulting from the extended life/mileage implemented for the vehicle fleet. In -House repair of the cameras will save the Sheriff $100,000 annually. Farmington Hills has asked the County to build 12 vehicles a year, which is their normal vehicle replacement schedule. Having the County provide this service will be a cost savings for the city. Salaries are absorbed in the rates and billed back on a material basis to the City. Hatchett moved to report to recommend ap proval of the attached suggest resolution. Supported by Middleton. Motion carried unanimously on a roll call vote. 5. HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRATION PLAN 3 RD QUARTERLY REPORT FOR FY2014 Human Resources has reviewed the salary grade s for 4 classifications/4 positions and is recommending that 3 classification/3 positions be upgraded and 1 remain the same. Also factors for one position of WRC Community Liaison will be increased with no change in salary grade. Jackson moved to recommend approval of the attached suggest resolution. Supported by Middleton. Motion carried unanimously on a roll call vote. 6. APPEAL OF SALARY GRADE PLACEMENT BY FRIEND OF THE COURT DOMESTIC SUPPORT SPECIALISTS PER MERIT RULE 2 Human Resources has comp leted the study of the Domestic Support Specialists classification at the Friend of the Court to determine whether the salary grade was appropriate. HR has determined that Factor 5, Communication, should be increased, however, this was not sufficient HUMAN RESOURCES COMMITTEE Page 4 May 7, 2014 to increase the overall points of the classification and therefore did not increase the salary grade placement. Under Merit Rule 2.2.2.3.1 the employees have appealed this determination to request that the Human Resources Committee forward an appeal to the Jo b Evaluation Review Panel. Hoffman moved to receive and file . Supported by Middleton. Motion carried on a roll call vote with Jackson voting no. 7. APPEAL OF SALARY GRADE PLACEMENT BY FRIEND OF THE COURT DOMESTIC SUPPORT SPECIALISTS SUPERVISOR PER MER IT RULE 2 Human Resources has completed the study of the Domestic Support Specialists Supervisor classification at the Friend of the Court to determine whether the salary grade was appropriate. HR has determined that Factor 5, Communication, should be in creased, however, this was not sufficient to increase the overall points of the classification and therefore did not increase the salary grade placement. Under Merit Rule 2.2.2.3.1 the employees have appealed this determination to request that the Human R esources Committee forward an appeal to the Job Evaluation Review Panel. Hoffman moved to receive and file. Supported by Hatchett. Motion carried on a roll call vote with Jackson and Runestad voting no. 8. HUMAN RESOURCES DEPARTMENT – RESOLUTION EXEMPTING OAKLAND COUNTY GOVERNMENT FROM THE PROVISIONS OF PA 152 OF 2011 FOR CALENDAR YEAR 2015 The resolution would authorize the County to exempt itself from the requirements of Public Act 152 of 2011 for Calendar Year 2015 as allowed for by Section 8 of the Act. Middleton moved to recommend approval of the attached suggest resolution. Supported by Weipert. Motion carried unanimously on a roll call vote. 9. HUMAN RESOURCES DEPARTMENT – OPEN ENROLLMENT MODIFICATIONS FOR 2015 Human Resources is requesting authorization to modify Open Enrollment for 2015 so that employees may opt out of vision coverage. The Federal Affordable Care Act of 2010 requires that beginning in 2015 employee out-of-pocket maximums will be limited to $6,600 for single coverage and $13,200 for two people or family coverage. Dental and vision plans can be considered excepted from this requirement if employees have the o ption of opting out of coverage. Employees are currently allowed to opt out of dental coverage. In order for the County’s Vision coverage to be excepted from this ACA requirement it must also have the option for employees to opt -out. Hoffman moved to recommend approval of the attached suggest resolution. Supported by Middleton. HUMAN RESOURCES COMMITTEE Page 5 May 7, 2014 Motion carried unanimously on a roll call vote. CONSENT AGENDA/COMMUNICATIONS A. Position Change Summary B. Retirement Board Minutes – March 2014 Middleton moved to receive and file the communications. Supported by Runestad. Motion carried on a voice vote. OTHER BUSINESS/ADJOU RNMENT There being no other business to come before the Committee, the meeting was adjourned at 2:30 p.m. _______________________________________ __________________________________ Helen Hanger, Sr. Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.