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HomeMy WebLinkAboutMinutes - 2014.06.03 - 36815 June 3, 2014 Chairperson Runestad called the meeting to order at 9:32 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Jim Runestad, Robert Gosselin, Gary McGillivray, Mike Bosnic, Bill Dwyer, Philip Weipert, Marcia Gershenson, David Woodward COMMITTEE MEMBERS ABSENT : None. OTHERS PRESENT: FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS Dan Hunter, Deputy Director Bret Rasegan, Supervisor Brad Hansen, Business Development Rep. PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer WATER RESOURCES COMMISSIONER Steve Korth, Manager Glen Appel, Chief Engineer Sid Lockhart, Chief Engineer BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Sheryl Mitchell, Senior Analyst Helen Hanger, Sr. Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Runestad led the Pledge of Allegiance. PUBLIC COMMENT None. APPROVAL OF THE MINUTES Dwyer moved approval of the minutes of May 6, 2014 as printed. Supported by Bosnic. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Mike Bosnic Bill Dwyer Philip Weipert Marcia Gershenson David Woodward JIM RUNESTAD Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning & Building Committee Page 2 June 3, 2014 APPROVAL OF THE AGENDA Gosselin moved approval of the agenda as printed. Supported by Bosnic. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. OAKLAND COUNTY PARKS AND RECREATION COMMISSION – LEASE AMENDMENT #1 – OAKLAND COUNTY 4 -H AIR ASSOCIATION – SPRINGFIELD OAKS COUNTY PARK The Oakland County Parks and Recreation Commission is requesting authorization to amend its Lease with the Oakland County 4 -H Fair Association, a non -profit organization, for Building E located at Springfield Oaks County Park for a two -year term ending September 30, 2016, under the same terms and conditions as the original lease, authorized by M.R. #09051. The lease will terminate on the same date as the Oakland County Fair Cooperative Agreement between the parties. McGillivray moved to recommend approval of the attac hed suggested resolution. Supported by Bosnic. Motion carried unanimously on a roll call vote with Woodward absent. 2. OAKLAND COUNTY PARKS AND RECREATION COMMISSION – RECOGNIZING JULY AS NATIONAL RECREATION AND PARKS MONTH The Oakland County Parks an d Recreation Commission is requesting that the Board of Commissioners proclaim July as National Recreation and Parks Month consistent with the action of the Oakland County Parks and Recreation Commission in adopting a similar resolution on May 7, 2014. Dwyer moved to recommend approval of the attached suggested resolution. Supported by Gosselin. Motion carried unanimously on a roll call vote with Woodward absent . 3. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – PLANNING & ECONOMIC DEVELOPMENT SERVICES – 2013 ECONOMIC DEVELOPMENT ASSISTANCE PROGRAM GRANT ACCEPTANCE AND LEAD AGENCY AGREEMENT Planning and Economic Development Services (PEDS) is requesting authorization to accept a $80,000 Planning Program and Local Technical Assistance Grant from the U.S. Department of Commerce, Economic Development Agency (EDA), to approve a $35,000 approximately 800 hours of Planning and Economic Development staff time as an in -kind grant match, to approve the previously signed Lead Agency Agreement between Oakland County and the City of Pontiac. This funding was made available for communities facing economic dislocation due to automotive sector restructuring. Oakland County will serve as grant administrator and manage the preparation of the grant funded E conomic Recovery Plan for the Planning & Building Committee Page 3 June 3, 2014 duration of the Grant. Funding will be used to obtain the services of a firm specializing in municipal economic development planning to collaborate with PEDS and the City of Pontiac to develop a strategic plan to facilitate its economic recovery. The plan will align with the regional Comprehensive Economic Development Strategy for Southeast Michigan developed by the Southeast Michigan Council of Governments. Once developed, the plan will serve as the foundation for follow -up funding requests to the EDA for implementing identified strategies. Weipert moved to recommend approval of the attached suggested resolution. Supported by Bosnic. Motion carried unanimously on a roll call vote. 4. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – RESOLUTION APPROVING THE PROVISIONS OF A BROWNFIELD PLAN FOR THE CHALLENGE MFG COMPANY CITY OF PONTIAC PROJECT Economic Development & Community Affairs is requesting adoption of the Brownfield Redevelopment Plan to be carried out within the City of Pontiac, relating to the redevelopment of 2100 South Opdyke by the Challenge MFG Company . The Oakland County Brownfield Redevelopment Authority has approved a resolution adopting the plan, Mayor Waterman has indicated that she is in support of the plan and the City’s Transition Advisory Board has passed a resolution in support of the project. Bosnic moved to recommend approval of the attached suggested resolution. Supported by Woodward. Motion carried unanimously on a roll call vote. 5. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – RESOLUTION APPROVING THE PROVISIONS OF A BROWNFIELD PLAN FOR THE BLOOMFIELD PARK REDEVELOPMENT CITY OF PONTIAC PROJECT Economic Development & Community Affairs is requesting adoption of the Brownfi eld Redevelopment Plan to be carried out within the City of Pontiac, relating to the redevelopment of Bloomfield Park located at 1901-1951 S. Telegraph Road. The Oakland County Brownfield Redevelopment Authority has approved a resolution adopting the plan , Mayor Waterman has indicated that she is in support of the plan and the City’s Transition Advisory Board has passed a resolution in support of the project. Gershenson moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote . 6. WATER RESOURCES COMMISSIONER – RESOLUTION TO AUTHORIZE ADVANCE FROM LONG-TERM REVOLVING FUND TO THE LOWER PETTIBONE LAKE SANITARY DRAIN DRAINAGE DISTRICT FOR CONSTRUCTION OF LOWER PETTIBONE LAKE SANITARY DRAIN The Water Resources Commissioner is requesting authorization to advance from the County’s Long -Term Revolving Fund to the Lower Pettibone Lake Sanitary Drain Drainage District an amoun t not to exceed the lesser of the total assessments on the roll as finally confirmed or $1,200,000 to pay the costs of the project to construct a low pressure sewer collection system and dispersal field, including 18 residential grinder Planning & Building Committee Page 4 June 3, 2014 pumps in annual principal installments over a period not to exceed 20 years at a rate to be determined. McGillivray moved to recommend approval of the attached suggested resolution. Supported by Bosnic Motion carried unanimously on a roll call vote. 7. WATER RESOURCES COMMISSIONER – RESOLUTION TO AUTHORIZE OAKLAND COUNTY FARMINGTON HILLS WATER SUPPLY SYSTEM IMPROVEMENT BONDS, SERIES 2014 BOND RESOLUTION The Water Resources Commissioner is requesting authorization under Act 342 to issue and sell bonds in an amount not to exceed $10,100,000 for the purpose of defraying part of the cost of the project designated as the Oakland County Farmington Hills Water Supply System Improvements Bonds, Series 2014. This is the second phase of a project previously authorized and entered into for the purpose of constructing water system improvements. The initial phase included construction of a 3 -million gallon water tower, 30” diameter water main and miscellaneous improvements. This phase includes construction of pressure reducing vaults, 20” diameter water main, an addition to the City’s DPW Building and miscellaneous improvements. Dwyer moved to recommend approval of the attached suggested resolution. Supported by Weipert. Motion carried unanimously on a roll call vote . 8. WATER RESOURCES COMMISSIONER – RESOLUTION TO AUTHORIZE CITY OF PONTIAC 2014 WATER SUPPLY SYSTEM IMPROVEMENTS CONTRACT AND CITY OF PONTIAC WATER SUPPLY SYSTEM IMPROVEMENTS BONDS, SERIES 2014 The Water Resources Commissioner is requesting authorization under Act 342 to enter into a City of Pontiac Water Supply Improvements Contract with the City of Pontiac and to issue Pontiac Water Supply System Bonds, Series 2014 to construct a new water main, including all connections and appurtenances. Bonds will be issued and sold in an estimated amount not to exceed $6,894,663 at an anticipated interest rate not to exceed 2.5%. Bosnic moved to recommend approval of the attached suggested resolution. Supported by Gershenson. Motion carried unanimously on a roll call vote. 9. WATER RESOURCES COMMISSIONER – RESOLUTION TO AUTHORIZE EVERGREEN AND FARMINGTON SEWAGE DISPOSAL SYSTEMS MIDDLEBELT TRANSPORT AND STORAGE TUNNEL CONTRACT AND EVERGREEN AND FARMINGTON SEWAGE DISPOSAL SYSTEMS MIDDLEBELT TRANSPORT AND STORAGE TUNNEL BONDS, SERIES 2014 The Water Resources Commissioner is r equesting authorization under Act 342 to proceed with the Evergreen and Farmington Sewage Disposal Systems (EFSDS) Middlebelt Transport and Storage Tunnel Contract and Evergreen and Farmington Sewage Disposal Systems Middlebelt Transport and Storage Tunnel Bonds, Series 2014. The proposed contract between the County, by and through the WRC, County Agency, and the Cities of Farmington Hills, Keego Harbor, Orchard Lake Village and the Charter Township of West Bloomfield, will provide for acquisition, constru ction and financing of sewage disposal system Planning & Building Committee Page 5 June 3, 2014 improvements and facilities . The project will consist of constructing a 9’ diameter tu nnel to provide approximately 3.6 million ga llons of storage capacity for the E FSDS communities to store excess wet weather sanitary flow. Bonds will be issued and sold in an estimated amount not to exceed $46,600,000 with an anticipated not to exceed interest rate of 2.5%. Dwyer moved to recommend approval of the attached suggested resolution. Supported by Gershenson. Motion carried unanimously on a roll call vote. 10. DEPARTMENT OF FACILITIES MANAGEMENT / FACILITIES PLANNING & ENGINEERING DIVISION – AUTHORIZATION TO RECEIVE BIDS FOR PARKING LOT PAVING PROGRAM Facilities Management is requesting committee approval to re ceive bids to repave the following parking lots in FY 2014: Courthouse South, Courthouse West, Information Technology (south third) and North Office Building / Community Mental Health Authority / Little Oaks. The current Capital Improvement Program contains $890,000 in repaving projects scheduled for 2014 and $760,000 for 2015. Facilities is recommending that spending be increased in 2014 to $1,600,000 by accelerating $710,000 from 2015 to address increased parking lot issues due t o significant damage of pavement and curbs resulting from severe winter weather. Commissioner Gershenson asked that they consider pervious concrete. Mr. Joss explained that they have used this material with past projects. Commissioner Gosselin requested that maps be include d with future requests. Gershenson moved to authorize Facilities Management to receive bids for the parking lot paving program. Supported by McGillivray. Motion carried unanimously on a voice vote. COMMUNICATIONS None. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:10 a.m. ____________________________________ _____________________________________ Helen Hanger, Sr. Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.