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HomeMy WebLinkAboutMinutes - 2014.07.08 - 36820 July 8, 2014 Chairperson Runestad called the meeting to order at 9:35 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Jim Runestad, Robert Gosselin, Gary McGillivray, Mike Bosnic, Bill Dwyer, Philip Weipert, Marcia Gershenson, David Woodward COMMITTEE MEMBERS ABSENT : None. OTHERS PRESENT: ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS Irene Spanos, Director Brad Hansen, Business Development Rep. COMMUNITY & HOME IMPROVEMENT Kathy Williams, Supervisor FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager Jason Werner, Manager HEALTH AND HUMAN SERVICES George Miller, Director HUMAN RESOURCES Lori Taylor, Manager Connie Srogi, Analyst OAKLAND COUNTY INTERNATIONAL AIRPORT Karl Randall, Manager WATER RESOURCES COMMISSIONER Phil Sanzica, Chief Deputy Tim Prince, Manager Sherri Gee, Chief AXE AND ECKLUND John R. Axe, President BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Chris Ward, Senior Analyst Helen Hanger, Sr. Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Runestad led the Pledge of Allegiance. PUBLIC COMMENT None. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Mike Bosnic Bill Dwyer Philip Weipert Marcia Gershenson David Woodward JIM RUNESTAD Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning & Building Committee Page 2 July 8, 2014 APPROVAL OF THE MINUTES Gosselin moved approval of the minutes of June 3, 2014 as printed. Supported by McGillivray. Motion carried on a voice vote. APPROVAL OF THE AGENDA Dwyer moved approval of the agenda as printed. Supported by McGillivray. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNT INTERNATIONAL AIRPORT – 2014 GRANT PROGRAM ACCEPTANCE – AIRCRAFT RESCUE FIRE FIGHTING (ARFF) TRAINING The Oakland County International Airport (OCIA) is reques ting authorization to accept a Michigan Department of Transportation Grant Contract of $1,800 in State funds, with a required local match of $200 , for a project consisting of Aircraft Rescue and Fire Fighting (ARFF) training to be provided by a training provider using a mobile fire training unit. Matching funds are available in the Airport Fund. Weipert moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Woodward absent. 2. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – FY 2014 MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY HOUSING EDUCATION PROGRAM AGREEMENT FOR COUNSELING SERVICES - ACCEPTANCE Community and Home Improvement is requesting authorization to accept Michigan State Housing Development Authority Housing Education Program funding of $42,000 to provide 230 billable units of housing counseling services ranging from $150 to $200 per household , not to exceed $40,000 and $2,000 for administrative fees, to perform group and or individual homebuyer education and mortgage delinquency and default housing counseling for Oakland County families in accordance with adopted National industry Standards for Homeownership Education and Counseling. Funding will be used to supplement CDBG and Housing Counseling grant funds allocated for housing counselors salaries and fringe benefits from July 1, 2014 through June 30, 2015. Dwyer moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Woodward absent . Planning & Building Committee Page 3 July 8, 2014 3. ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS – RESOLUTION APPROVING THE PROVISIONS OF A BROWNFIELD PLAN FOR HE 6756 DIXIE HIGHWAY PRO JECT IN INDEPENDENCE TOWNSHIP Economic Development & Community Affairs is requesting adoption of a Brownfield Redevelopment Plan to be carried out within Independence Township relating to the redevelopment of 6756 Dixie Highway. The Oakland County Brownfield Redevelopment Authority has approved a resolution adopting the plan and Independence Township has been provided with a reasonable opportunity to express its views and recommendations regarding the Plan and has concurred with the plan. Weipert moved to recommend approval of the attached suggested resolution. Supported by Dwyer. Motion carried unanimously on a roll call vote with Woodward absent . McGillivray moved to set a public hearing on this resolution for July 16, 2014 at 7:15 p.m. Supported by Dwyer. Motion carried on a voice vote. 4. ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS DEPARTMENT – DELETE AND CREATE POSITIONS Economic Development & Community Affairs is requesting authorization to delete and create positions to improve its operational and organizational structure to improve efficiencies as follows: create a new classification of Supervisor – Marketing & Communications, Salary Grade 15, overtime exempt; delete one Full-Time Eligible General Fund/General Purpose (GF/GP) Chief Autom ation Alley position and classification, to create two Part -Time Non-Eligible (PTNE) 1,000 hours per year GF/GP Technical Assistance positions in the business Development Unit and one PTNE 1,000 hours per year GF/GP Technical Assistant position in the Fina ncial Services Unit. Gershenson moved to recommend approval of the attached suggested resolution. Supported by . McGillivray Motion carried unanimously on a roll call vote with Woodward absent . Gosselin moved to refer the resolution directly to the Hum an Resources and Finance Committees. Supported by McGillivray. Motion carried on a voice vote. 5. WATER RESOURCES COMMISSIONER – CREATE & RECLASSIFY POSITIONS TO ACCOMMODATE THE ACQUISITION OF SERVICES TO THE CITY OF PONTIAC The Water Resources Commis sioner is requesting authorization to create and reclassify positions related to having contracted with the City of Pontiac to establish the City of Pontiac Sewage Disposal System, the City of Pontiac Water Distribution System and the Pontiac Wastewater Tr eatment Plant Drainage District (Systems). In assuming these responsibilities and in relation to the contract with United Water for operation and maintenance of those systems as assigned by the City of Pontiac to Oakland County it has been determined that it is in the best interest of the Systems to modify the scope of work in the contract to allow the WRC to self-perform certain tasks related to the water distribution system, including water operations Planning & Building Committee Page 4 July 8, 2014 and maintenance and metering effective October 1, 201 4. Twenty-four new Proprietary Funded positions, as detailed in the resolution, will be created and will be funded from reductions realized through the contract amendment and from existing water and sewer rates. Dwyer moved to recommend approval of the attached suggested resolution. Supported by Gershenson. Motion carried unanimously on a roll call vote with Woodward absent . McGillivray moved to refer the resolution directly to the Human Resources and Finance Committees. Supported by Dwyer. Motion carried on a voice vote. 6. RESOLUTION APPROVING AN AMENDMENT TO SUBLEASE IN CONNECTION WITH THE OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY HOUSING PROJECT LOCATED IN OAKLAND COUNTY, MICHIGAN The resolution will authorize an amendment to the suble ase between the County of Oakland and the Oakland County Community Mental Health Authority to allow for refunding of prior bonds originally issued in the principal amount of $5,500,000 as of August 1, 2007 for the project between the Oakland County Building Authority and the County of Oakland through a Full Faith and Credit General Obligation Lease Contract (the “Lease Contract”) dated December 1, 2006 to sublease facilities to the OCCMHA dated as of June 27, 2007 (the “Sublease”). This action will be for prior bonds maturing March 1, 2015 through March 1, 2025 which may be called on September 1, 2014 , in an aggregate principal amount not to exceed $3,300,000 and will result in a net interest cost to the Building Authority substantially less than the inter est cost on the old bonds. Savings resulting from the reduced interest rate are anticipated at $280,000. At Commissioner Gershenson’s request, Mr. Axe indicated that he would provide a breakdown of refinancing costs following the sale. Weipert moved to recommend approval of the attached suggested resolution. Supported by Gosselin. Motion carried unanimously on a roll call vote with Woodward absent . 7. FACILITIES PLANNING & ENGINEERING / HEALTH AND HUMAN SERVICES – CHILDREN’S VILLAGE J-BUILDING BASEMENT AND FIRST FLOOR RENOVATIONS Facilities Planning & Engineering, on behalf of Health and Human Services, is requesting authorization to proceed with a renovation project to repurpose the basement level and first floor of the Children’s Village J administration building. This action will utilize empty space in the basement and free up much -needed space on the first floor to allow for consolidation of clerical staff into one area and provide space for use as a conference area for staff meetings. Facilitie s Management staff will manage and perform the installation work with assistance from annually, competitively bid contracts and Information Technology staff. The total project cost of $28,008, including $3,653 in contingency, will be funded by a transfer from the Health and Human Services budget to the Facilities Project Work Order Fund. Weipert moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Planning & Building Committee Page 5 July 8, 2014 Motion carried unanimously on a roll call vote with Woodward abse nt. 8. FACILITIES PLANNING & ENGINEERING / HEALTH AND HUMAN SERVICES – INSTALLATION OF KIOSKS AT SOUTH OAKLAND HEALTH CENTER Facilities Planning & Engineering, on behalf of Health and Human Services, is requesting authorization to proceed with the installation of five kiosks at the South Oakland Health Center, similar to those in use at the North Oakland Health Center, to allow clients to perform self -service tasks and to capture client -specific data. The kiosks were purchased with Emergency Preparedness Funds. Facilities Management staff will manage and perform the installation work. Cost for installation of five kiosks is $7,498, including $1,000 in contingency, and will be funded by a transfer from the Health and Human Services budget to the Facil ities Project Work Order Fund. Mr. Miller indicated that the kiosks would improve customer service by moving clients through quicker and there would be no staff reductions as a result of this project. On -site staff will continue to assist clients where needed. Gershenson moved to recommend approval of the attached suggested resolution . Supported by Weipert. Motion carried unanimously on a roll call vote with Woodward absent . COMMUNICATIONS A. Building Authority Minutes – 4/09/14 and 5/14/14 B. Oakland County Airport Committee Minutes – 3/24/14 Dwyer moved to receive and file the communications. Supported by McGillivray. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:10 a.m. ____________________________________ _____________________________________ Helen Hanger, Sr. Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.