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HomeMy WebLinkAboutMinutes - 2014.07.10 - 36823OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858 -1572 FINANCE COMMITTEE July 10, 2014 Vice Chairperson Taub called the meeting of the Fina nce Committee to order at 9:10 a.m. in Committee Room A of the Commissioners' Auditorium, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Shelley Taub, David Woodward, Christine Long, John Scott, Kathy Crawford, Jeff Matis, Helaine Zack, Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE Tom Middleton . OTHERS PRESENT CENTRAL SERVICES Karl Randall, Manager, Aviation COMMUNITY CORRECTIONS Barb Hankey, Manager COMMUNITY & HOME IMPROVEMENT Gordon Lambert, Chief of Operations Karry Rieth, Manager Kathy Williams, Supervisor COUNTY EXECUTIVE Matthew Gibb, Deputy County Executive ECONOMIC DEVELOPMENT/COMM. AFFAIRS Irene Spanos, Director FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager, Facilities P lanning & Engineering HUMAN RESOURCES Lori Motyka Taylor, Manager Connie Srogi, Analyst INFORMATION TECHNOLOGY Patricia Coates, 911 Coordinator, CLEMIS LIBRARY BOARD Laura Mancini, Director MANAGEMENT & BUDGET Laurie Van Pelt, Director, Management & Budget FISCAL SERVICES Lynn Sonkiss, Manager Gaia Piir, Chief Holly Conforti, Chief Ebru Adoglu-Jones, Supervisor II Laura Huyghe, Accountant Jeff Phelps, Parks & Recreation Fiscal Coordinator Monica Tins ley, Financial Analyst Leo Lease, Financial Analyst TOM MIDDLETON Chairperson SHELLEY TAUB Vice Chairperson DAVE WOODWARD Minority Vice Chairperson Christine Long John Scott Kathy Crawford Jeff Matis Helaine Zack Nancy Quarles FINANCE COMMITTEE Page 2 July 10, 2014 OTHERS PRESENT, CONT’D MANAGEMENT & BUDGET FISCAL SERVICES Kim Elgrably, Financial Analyst Prentiss Malone, Jr., Financial Analyst PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer PUBLIC SERVICES Mark Newman, Director SHERIFF’S OFFICE Dale Cunningham, Business Manager Joseph Quisenberry, Captain Chris Wundrach, Captain TREASURER’S OFFICE Andy Meisner, County Treasurer Ross Gavin, Deputy Treasurer WATER RESOURCES COMMISSIONER Philip Sanzica, Chief Deputy Sherri Gee, Chief, Administration Tim Prince, Manager Sid Lockhart, Chief Engineer Glenn Appel, Chief Engineer Tom Maxwell, Project Engineer AXE & ECKLUND John Axe, Bond Counsel BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Chris Ward, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Vice-Chairperson Taub led the Pledge of Allegian ce. APPROVAL OF THE PREVIOUS MINUTES Quarles moved approval of the previous minutes o f June 5, 2014, as printed . Supported by Scott. Motion carried on a voice vote. PRESENTATION OF THE AGENDA Crawford moved approval of the agenda, as presented. S upported by Matis. Motion carried on a voice vote. PUBLIC COMMENT None. FY 2014/ FY 2015/FY 2016 CONTINGENCY REPORT There are no items on today’s agenda that impact the General Contingency fund balance, which is currently at $110,720. The Use of General Fund Equity During FY 2014 balance will be reduced by $225,866 with the adoption of Items #1a, b, c and d (Tri-Party Resolutions). Long moved to receive and file the FY 201 4 – FY 2016 Contingency Report dated July 2, 2014. Supported by Zack. Motion carried on a voice vote. FINANCE COMMITTEE Page 3 July 10, 2014 COMMUNICATIONS A. County Executive Compliance Office/Purchasing – Contract Exception Report for the July 10, 2014 Finance Committee Meeting B. Circuit Court – 2015 Urban Drug Court Initiative (UDCI) Program – Grant Application C. Circuit Court – 2015 Michigan Mental Health Drug Court Grant Program – Grant Application D. Public Services Department – Community Corrections – FY14 Second Chance Act Two – Phase Adult Reentry Demonstration Program – Planning and Implementation – Grant Application E. Sheriff’s Office – FY 2015 Auto Theft Prevention Authority Grant (ATPA) – Grant Application F. Sheriff’s Office – 2015 Off-Road Vehicle (ORV) Safety Education Program – Grant Application G. Notice of Hearing: Charter Township of Orion – July 21, 2014 at 7:0 0 p.m. – RE: Application for Industrial Facilities Exemption Certificate for Fuyao Automotive North America, Inc., located at 315 W. Silverbell Road, Ste. 100, Orion MI 48359 H. Notice of Hearing: City of Pontiac – June 26, 2014 at 5:30 p.m. – RE: Application for Obsolete Property Rehabilitation Exemption Certificate for Strand Theater Manager LLC , located at 8-16 N. Saginaw, Pontiac, MI I. Notice of Hearing: City of Southfield – July 21, 2014 – RE: Discussion and Possible Approval of a Brownfield Redevelopment Plan and Tax Increment Financing Plan for Southfield Park Plaza LLC J. McCartney & Company P.C. – Annual Accounting for Oakland County 9 -1-1 Service District Vice Chairperson Taub had requested that Ms. Coates give a brief presentation on the annual accounting provided by McCartney & Company, P.C. for the Oakland County 9-1-1 Service District. This report reflects the amount of money that the County gets for 9 -1-1 surcharges that appear on phone bills for land lines. Telephone service providers of each service district are required to prepare an annual accounting of the 9 -1-1 technical (network) revenues and expenses McCartney & Company, P.C. was retained by service providers listed on the statement to compile this in formation and submit it to Oakland County. They are recommending that the County surcharge for 9 -1-1 services stay at the same amount for FY 2014. K. Highland Downtown Development Authority (HDDA) – 2013 Annual Tax Increment Financing Report Matis moved to receive and file the Communications . Supported by Crawford. Motion carried on a voice vote. CONSENT AGENDA 1a. MR #14144 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2014 APPROPRIATION – CHARTER TOWNSHIP OF WHITE LAKE – 2014 GRAVEL ROAD PROGRAM – PROJECT NO. 52382 The resolution, which was introduced by Jim Runestad, authorizes the release of $29,381 (Oakland County’s 1/3 share) in Tri -Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project that was submitted by the Charter Township of White Lake. The project consists of the spreading of gravel and chloride on various roads within the Township . The work is expected to be completed early this summer. A Cost Participation Agreement is included, and a budget amendment of $129,381 is recommended. Any additional project cost less than 15% of the original agreement will be honored under this agreement. Project costs exceeding 15% will require an additional resolution and approval. FINANCE COMMITTEE Page 4 July 10, 2014 1b. MR #14145 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2014 APPROPRIATION – CITY OF SOUTHFIELD – RECONSTRUCTION OF SOUTHBOUND GREENFIELD ROAD FROM 8 MILE ROAD TO NORTH OF 9 MILE ROAD – PROJECT NO. 51831 The resolution, which was introduced by Nancy Qu arles and Janet Jackson, authorizes the release of $162,000 (Oakland County’s 1/3 share) in Tri -Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project that was submitted by the City of Southfield. The project consists of the reconstruction of southbound Greenfield Road from 8 Mile Road to north of 9 Mile Road. Construction on this project is expected to begin this summer. A Cost Participation Agreement is included, and a budget amendment of $162,000 is recommen ded. Any additional project cost less than 15% of the original agreement will be honored under this agreement. Project costs exceeding 15% will require an additional resolution and approval. 1c. MR #14146 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2014 APPROPRIATION – CITY OF SOUTH LYON – IMPROVEMENTS TO 10 MILE ROAD FROM DIXBORO ROAD TO STRYKER STREET – PROJECT NO. 52441 The resolution, which was introduced by Phil Weipert, authorizes the release of $28,485 (Oakland Count y’s 1/3 share) in Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project that was submitted by the City of South Lyon. The project consists of the milling and resurfacing 10 Mile Road from Dixboro Road to St ryker Street. Construction on this project is expected to begin this summer. A Cost Participation Agreement is included, and a budget amendment of $28,485 is recommended. Any additional project cost less than 15% of the original agreement will be honore d under this agreement. Project costs exceeding 15% will require an additional resolution and approval. 1d. MR #14150 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2014 APPROPRIATION – CITY OF ROYAL OAK – PEDESTRIAN CROSSWALK FOR 11 MILE ROAD AT WILLIAMS STREET – PROJECT NO. 52421 The resolution, which was introduced by Dave Woodward, authorizes the release of $6,000 (Oakland County’s 1/3 share) in Tri -Party Road Improvement Program funds from the Oakland County Designated Fund Balance for a project that was submitted by the City of Royal Oak. The project consists of the construction of a pedestrian crosswalk on 11 Mile Road at Williams Street. This work is expected to be completed this summer. A Cost Participation Agreemen t is included, and a budget amendment of $6,000 is recommended. Any additional project cost less than 15% of the original agreement will be honored under this agreement. Project costs exceeding 15% will require an additional resolution and approval. Quarles moved approval of the attached suggested Fiscal Note s for Items 1a – 1d. Supported by Woodward. Motion carried unanimously on a roll call vote with Middleton absent. REGULAR AGENDA 2. RESOLUTION AUTHORIZING ISSUANCE OF OAKLAND COUNTY BUILDING AUTHO RITY, BUILDING AUTHORITY REFUNDING BONDS, SERIES 2014 (REFUNDS SERIES 2007) AND APPROVING THE UNDERTAKING TO PROVIDE CONTINUING DISCLOSURE The Oakland County Building Authority and the County of Oakland have entered into a Full Faith and Credit FINANCE COMMITTEE Page 5 July 10, 2014 General Obligation Lease Contract dated December 1, 2006, and a Sublease between the County and the Oakland County Community Mental Health Authority (CMHA) dated June 27, 2007. Pursuant to the Lease Contract and the Sublease, the Building Authority issued Building Authority Bonds, Series 2007 in the original aggregate principal amount of $5,500,000 dated August 1, 2007, which remain outstanding . These bonds were issue to defray the cost of acquiring various facilities located throughout the County to be used by the Community Mental Health Authority. The County has determined that a significant cost savings can be realized by refunding the outstanding 2007 Bonds in whole or in part. The resolution authorizes that the Oakland County Building Authority to issue its building authority refunding bonds in the aggregate principal amount of not to exceed $3,300,000 pursuant to the provisions of Public Act 31 for the purpose of refunding the Building Authority Bonds, Series 2007, dated August 1, 2007. The total estimated net savings from the refunding of the bonds is $280,875. Quarles moved approval of the attached suggested Resolution. Supported by Zack. Motion carried unanimously on a roll call vote with Middleton absent. 3. MR #14143 - SHERIFF’S OFFICE – TRANSFER OF OWNERSHIP AND RELEASE OF CLAIMS AGREEMENT FOR K -9 DOG (GIO) The resolution authorizes the transfer of ownership of K-9 Dog, Gio, to Sergeant Hatfield per the Transfer of Ownership and Release of Claims Agreement for $1.00. Gio is retiring from the Oakland County Sheriff’s Office, Canine Unit. Scott moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Middleton absent. 4. SHERIFF’S OFFICE – 2014 MARINE SAFETY PROGRAM GRANT ACC EPTANCE The Michigan Department of Natural Resources (MDNR) has awarded the Sheriff’s Office $119,000 in grant funding, which includes $44,700 in Federal funding and $74,300 in State funding. There is a 25% County match for the State portion of the fundi ng, which totals $24,767, which is based on the State’s formula of dividing the State funding by 75% and then multiplying that sum by 25%. The County match will be met through in-kind Sheriff’s Marine Safety program expenses. The State grant period is Ja nuary 1, 2014 through December 30, 2014, and the Federal grant period is January 1, 2014 through September 30, 2014. The current award of $119,000 is $81,000 less than the FY 2014 Budget of $200,000; therefore, a budget amendment is required. Long moved approval of the attached suggested Fiscal Note. Supported by Matis. Motion carried unanimously on a roll call vote with Middleton absent. 5. SHERIFF’S OFFICE – USE OF FORFEITED FUNDS FOR UNDERCOVER VEHICLE PURCHASE FOR NARCOTICS ENFORCEMENT TEAM The resolution authorizes the use of $25,000 in Law Enforcement Enhancement Funds (Fund 21341) to purchase one used vehicle for use in undercover narcotics activity. A budget amendment is required. Zack moved approval of th e attached suggested Resolution. Supported by Scott. Motion carried unanimously on a roll call vote with Middleton absent. FINANCE COMMITTEE Page 6 July 10, 2014 6. MR #14139 - WATER RESOURCES COMMISSIONER – RESOLUTION TO AUTHORIZE CITY OF PONTIAC 2014 WATER SUPPLY SYSTEM IMPROVEMENTS CONTRACT AND CITY OF PONTIAC WATER SUPPLY SYSTEM IMPROVEMENTS BONDS, SERIES 2014 The resolution approves the City of Pontiac 2014 Water Supply System Improvements contract and approves the issuance of the City of Pontiac Water Supply System Improvements Bonds, Series 2014, in accordance with the provisions Act 342 of the Public Acts of 1939, as amended. The bond issue is not to exceed $6,894,663 and is to be used for a project that consists of constructing a new water main, including all connections and appurtenances. The bonds shall be secured primarily by the full faith and credit pledge by the City of Pontiac. The Oakland County Board of Commissioners will pledge the full faith and credit of the County as secondary obligors for the payment of principal and interest on the Bonds. In order to utilize proceeds of the State of Michigan State Revolving Fund, the Bonds are to be sold in a private negotiated sale to the Michigan Finance Authority as authorized by Act 227, Public Acts of Michigan, 1985, as amended. The bond issue shall bear an inte rest rate not to exceed 2.5% per annum. The revenues from the City of Pontiac Water Supply System will pay for the principal and interest on the Bonds. No County general funds shall be appropriated to this project. Zack moved approval of the attached s uggested Fiscal Note. Supported by Crawford . Motion carried unanimously on a roll call vote with Middleton absent. 7. MR #14140 - WATER RESOURCES COMMISSIONER – RESOLUTION TO AUTHORIZE OAKLAND COUNTY FARMINGTON HILLS WATER SUPPLY SYSTEM IMPROVEMENTS BO NDS, SERIES 2014 BOND RESOLUTION The resolution authorizes the issuance of the Oakland County Farmington Hills Water Supply System Improvements Bonds, Series 2014, in an amount not to exceed $10,100,000 in accordance with the provisions of Act 342 of the Public Acts of 1939, as amended. Mr. Appel explained that this is for Stage 2 of a project for the Farmington Hills Water Project. This phase of the project consists of the construction of pressure reducing vaults, 20” diameter water main, an addition to the City’s DPW Building, and other miscellaneous improvements. Mr. Appel indicated that he had a location map available if the commissioners wanted to review it. The bonds shall be secured primarily by the full faith and credit pledge by the City of Farmington Hills. The Oakland County Board of Commissioners will pledge the full faith and credit of the County as secondary obligors for the payment of the principal and interest on the Bonds. The Bonds shall be issued in multiple series, bear an interest rate not to exceed 6% per annum. The City of Farmington Hills will pay for the bonds through revenues of the water supply system paid by users of the system. No County general funds shall be appropriated to this project. Quarles moved approval of the attached suggested Fiscal Note . Supported by Long. Motion carried unanimously on a roll call vote with Middleton absent. 8. MR #14141 - WATER RESOURCES COMMISSIONER – RESOLUTION TO AUTHORIZE EVERGREEN AND FARMINGTON SEWAGE DISPOSAL SYSTEMS MIDDLEBELT TRANS PORT AND STORAGE TUNNEL CONTRACT AND EVERGREEN AND FARMINGTON SEWAGE DISPOSAL SYSTEMS MIDDLEBELT/TRANSPORT AND STORAGE TUNNEL BONDS, SERIES 2014 FINANCE COMMITTEE Page 7 July 10, 2014 The resolution authorizes the Evergreen and Farmington Sewage Disposal Systems (EFSDS) Middlebelt Transport and Storage Tunnel Contract and EFSDS Middelbelt Transport and Storage Tunnel Bonds, Series 2014 in accordance with the provisions of Act No. 342 of the Public Acts of 1939, as amended . The Bond issue is not to exceed $46,600,000, shall bear an interest rat e not to exceed 2.5% per annum, and is to be used for the acquisition, construction and financing the sewage disposal system improvements and facilities constituting a part of the system that will promote the public health and welfare of the residents. The project consists of the construction of a 3.6 million gallon storage tunnel for excess wet weather sanitary flow for $46,600,000 with a 40 -year and upward useful life. The bonds shall be secured primarily by the full faith and credit pledge by the City of Farmington Hills, City of Keego Harbor, City of Orchard Lake Village and the Charter Township of West Bloomfield. The Oakland County Board of Commissioners will pledge the full faith and credit of the County as secondary obligors for the payment of pri ncipal and interest on the Bonds. The Bonds are to be sold in a private negotiated sale to the Michigan Finance Authority as authorized by Act 227, Public Acts of Michigan, 1985, as amended, in order to utilize proceeds of the State of Michigan State Revo lving Fund. The project cost of $46,600,000 will be paid for by the following Municipalities: City of Farmington Hills, 53.1% or $24,744,600; City of Keego Harbor, 2.1% or $978,600; City of Orchard Lake Village, 3.2% or $1,491,200; and Charter Township o f West Bloomfield, 41.6% or $19,385,600. The principal and interest will be covered by user rates from the respective municipal systems. No County general funds shall be appropriated to this project. A location map was handed out for review. Scott moved approval of the attached sugge sted Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote with Middleton absent. 9. WATER RESOURCES COMMISSIONER – CREATE & RECLASSIFY POSITIONS TO ACCOMMODATE THE ACQUISITION OF SERV ICES TO THE CITY OF PONTIAC The Water Resources Commissioner (WRC) is seeking approval to create and reclassify some positions, as follows: an Environmental Planner III, Salary Grade 14, and a Supervisor-Cross Connection & Pre- Treatment classification, Salary Grade 13, to upwardly reclassify the Cross Connection & Pre -Treatment Supervisor position, Grade 12 to a Supervisor – Cross Connection & Pre -Treatment classification, Grade 13 and to upwardly classify the Civil Engineer III, Grade 16 position to an As sistant Chief Engineer, Grade 19 position. In addition, the WRC seeks approval to create 12 full-time eligible Proprietary (PR) funded positions. These position changes will accommodate the modification of the United Water contract related to the water distribution system, including water operations and maintenance and water metering for the City of Pontiac. These modifications will be paid for by the reductions realized through the contract amendments to the United Water contract and the existing water and sewer rates charged to the users of the system. A budget amendment is recommended. Crawford moved approval of the attached suggested Fiscal Note . Supported by Scott. Motion carried unanimously on a roll call vote with Middleton absent. 10. DEPARTMENT OF CENTRAL SERVICES – OAKLAND COUNTY INTERNATIONAL AIRPORT – 2014 GRANT PROGRAM ACCEPTANCE – AIRCRAFT RESCUE FIRE FIGHTING (ARFF) TRAINING The Michigan Department of Transportation has awarded the County of Oakland $1,800 in grant funds for the development and improvement of the Oakland County International Airport. The grant requires a $200 local grant match, which is available from the Airport Fund. The grant funds will be used for a project that consists of Aircraft Rescue and Fire Fighting (ARFF) training provided by a training provider using a mobile fire training unit at the Oakland County International Airport. The Airport Committee has reviewed the project and recommends acceptance of the grant contract. Mr. Randall explained that the ARFF Training is required by the Federal Aviation Administration (FAA) to be performed annually. No general fund FINANCE COMMITTEE Page 8 July 10, 2014 appropriation is required. Long moved approval of the attached suggested Fiscal Note. Supported by Matis. Motion carried unanimously on a roll call vote with Middleton absent. 11. MR #14142 - DEPARTMENT OF FACILITIES MANAGEMENT/OAKLAND COUNTY PARKS AND RECREATION COMMISSION – LEASE AMENDMENT #1 – OAKLAND COUNTY 4-H FAIR ASSOCIATION – SPRINGFIELD OAKS COUNTY PARK The Department of Facilities Management and the Oakland County Parks and Recreation Commission are recommending approval and acceptance of an Amendment #1 to the lease agreement between the County of Oakland and the 4-H Fair Association to extend the current lease, which expires on September 30, 2014, to December 31, 2016 , so that the lease will terminate on the same date as the Oakland County Fair Cooperative agreement between the same Parties. The lease is for a 3,000 square foot building that is being utilized for Oakland County Parks and Recreation office operations. Scott moved approval of the attached suggested Fiscal Note. Supported by Long. Motion carried unanimously on a roll call vote with Middleton absent. 12. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – FY 2014 MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY HOUSING EDUCATION PROGRAM AGREEMENT FOR COUNSELING SERVICES - ACCEPTANCE The resolution accepts the FY 2014 Michigan State Housing Development Authority Housing Ed ucation Program Agreement in the amount of $42,000 in grant funds to provide approximately 230 billable units of group and/or individualized homebuyer education or foreclosure prevention counseling services for Oakland County families. The revenue will su pplement the Federal Community Development Block Grant and Housing Counseling Grant funds allocated for the housing counselors’ salaries and fringe benefits from July 1, 2014 through June 30, 2015. No County match is required for this grant. Commissione r Zack expressed concern about whether or not the County has sufficient staff to perform housing counseling services. Ms. Williams indicated that the wait time for clients is currently two weeks, which is down from what it was a year or so ago. Ms. Williams stated that they anticipate keeping counseling staff the same, which is four full -time counselors and one part -time counselor, with this grant through 2015 . Zack moved approval of the attached suggested Fiscal Note. Supported by Crawford . Motion carried unanimously on a roll call vote with Middleton absent. 13. ECONOMIC DEVELOPMENT AND COMMUNITY AFFAIRS DEPARTMENT – DELETE AND CREATE POSITIONS The Economic Development and Community Affairs Department is seeking authorization for the deletion of a vacant full-time eligible General Fund/General Purpose Chief Automation Alley position, which Ms. Spanos indicated has been vacant for about three years. They would like to utilize the funds for this position deletion to create one full -time eligible, General Fund/General Purpose Supervisor – Marketing & Communications position and three part -time, non-eligible, 1,000-hours per year General Fund/General Purpose Technical Assistant positions to provide technical supp ort and research, two in the Business FINANCE COMMITTEE Page 9 July 10, 2014 Development Unit, and one in the Financial Services Unit. The cost of these position changes is $2,428 for the remainder of FY 2014, and $47,142 annually for FY 2015 – FY 2017. Crawford moved approval of the attached suggested Fiscal Note. Supported by Quarl es. Motion carried unanimously on a roll call vote with Middleton absent. 14. DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS – MICHIGAN DEPARTMENT OF CORRECTIONS, OFFICE OF COMMUNITY CORRECTIONS, COMMUNITY CORRECTIONS COMPREHENSIVE PLAN AND APPLICA TION FOR FY 2015 Public Act 511 of 1988 requires a resolution approving the application by the governing board of the county when applying for grant funds for Community Corrections. The Oakland County Community Corrections Division has applied to the Mic higan Department of Corrections (MDOC) requesting funding in the amount of $1,734,003 for plans and services for the grant period of October 1, 2014, through September 30, 2015. The State of Michigan is responsible for the payment and billing of the Proba tion Residential Centers in the amount of $1,947,275, which will be paid directly to the residential centers. The County is responsible for requesting the allocation and tracking of the costs. The remaining amount of $1,734,003 is the County’s responsibility as detailed on Schedule A. The application seeks funding to continue 11 full -time eligible positions, 2 part-time, non-eligible positions that are 50% funded by the State and 50% funded by the County’s General Fund with the Community Corrections Divi sion. It also seeks funding to continue 4 full- time eligible positions and one part -time, non-eligible position within the Sheriff’s Corrective Services Division. No budget amendment is required at this time. Zack moved approval of the attached sugge sted Fiscal Note. Supported by Matis. Motion carried unanimously on a roll call vote with Middleton absent. 15. DEPARTMENT OF INFORMATION TECHNOLOGY – INTERLOCAL AGREEMENT BETWEEN OAKLAND COUNTY AND VAN BUREN CHARTER TOWNSHIP FOR THE FIRE RECORDS MANAGEMENT SYSTEM The Department of Information Technology is seeking approval of an interlocal agreement between Oakland County and Van Buren Charter Township to allow Van Buren Charter Township to join CLEMIS and become a fire records member pursuant to the Urba n Cooperation Act of 1967, 1967 PA 7, MCL 124.501 et seq., beginning September 1, 2014. The Fire Records Management System is intended to capture and create fire records from their inception at a 9 -1-1 call and continuing the record to include the computer-aided dispatch information resulting with a standard records management system, allowing Van Buren Charter Township the benefit of a single system, common standards, and costs shared through a cooperative relationship with the County. Mr. Hess indicated that Van Buren Charter Township is the 35 th fire department participating in the system and the 5 th non-Oakland County fire department to participate in the system. Van Buren Charter Township will be responsible for paying an annual department fee of $4,902 and an annual fee of $1,401 for each additional station. Quarles moved approval of the attached suggested Resolution. Supported by Matis. Motion carried unanimously on a roll call vote with Middleton absent. 16. BOARD OF COMMISSIONERS – APPROVAL OF WEBCASTING CONTRACT AND CONTINUATION OF WEBCASTING AD HOC COMMITTEE FINANCE COMMITTEE Page 10 July 10, 2014 The resolution accepts and approves a three -year contract with Sound Que Entertainment to webcast the meetings of the Board of Commissioners and its standing committees. In addition, the resolution authorizes the continuation of the Webcasting Ad Hoc Committee to review the performance and quality of services provided by Sound Que and to address any concerns that may arise. The original contract expires on July 31, 2014. The annual cost of the three-year contract is $31,740, which is $18,090 less than the current annual contract amount and approximately $40,000 less than the other bidder. Commissioner Matis also indicated that Sound Que is willing to add the jump -to-agenda service at no extra charge, which is a feature to enable viewers to jump right to the portion of the video that relates to the item on the agenda that the viewer is interested in. Commissioner Matis, Chairperson of the Webcasting Ad Hoc Committee, indicated that R equests for Proposals were submitted, and the Purchasing Department received two bids, one from the current vendor, Sound Que, and one from a company called Motown Digital, LLC. The Webcasting Ad Hoc Committee reviewed the bids, provided a copy of the bid s to the Information Technology Department (I.T.) and conducted interviews with both companies. Richard Brower, Purchasing, and Mary Gaissert, I.T., were present during the interview process. After the interviews were concluded both Mr. Brower and Ms. Gaissert provided their recommendation that the Oakland County Board of Commissioners choose Sound Que for a three -year contract. The Webcasting Ad Hoc Committee c oncurs with this recommendation, and the General Government Committee unanimously approved thi s resolution. Commissioner Long inquired about whether the Board of Commissioner could get a better report showing viewership and locations. Commissioner Crawford explained that when that issue was addressed to Sound Que, the response was that when viewe rs are watching the videos via a Smartphone, the location may not be correct because it may show the location of the communication provider instead, and they don’t have any control of that. Commissioner Long requested that a report indicating total amount of viewers would be sufficient. Commissioner Scott indicated that it is not possible to watch the video live with an iPad, and if there is any possible way for Sound Que to resolve that. Commissioner Woodward suggested that perhaps they could ask Sound Q ue what the cost would be to change their software to provide access for viewers with iPads, and then the Board of Commissioners could consider how to proceed from there. Crawford moved approval of the attached suggested Fiscal Note. Woodward moved to amend the 7 th WHEREAS paragraph to make it the first BE IT FURTHER RESOLVED paragraph, as follows: BE IT FURTHER RESOLVED WHEREAS that the Board of Commissioners ’ staff will reach out to local cable stations to confirm their interest in receiving broadcasts of the meetings. All questions regarding broadcast s shall be referred to the wWebcasting Aad Hhoc sub Ccommittee that shall respond within a month to any reasonable inquiries. The subcommittee Webcasting Ad Hoc Committee shall report to the General Government Committee with quarterly updates. Supported by Matis. Motion to amend carried unanimously on a roll call vote with Middleton absent. Main motion, as amended, carried unanimously on a roll call vote with Middleton absent. OTHER BUSINESS/ADJOURNMENT FINANCE COMMITTEE Page 11 July 10, 2014 Ms. Sonkiss informed the Commissioners that the categorical analysis books will be available at the next Board meeting, on July 16, 2014. There being no other business to come before the committe e, the meeting was adjourned at 10:26 a.m. ________________________ _______________________________ Pamela L. Worthington Jim VerPloeg Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.