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HomeMy WebLinkAboutMinutes - 2014.08.12 - 36829 August 12, 2014 Minority Vice Chairperson McGillivray called the meeting to order at 9:32 a.m. in Committee Room A of the Courthouse Auditorium Wing, County Service Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Gary McGillivray, Mike Bosnic, Bill Dwyer, Philip Weipert, Marcia Gershenson, David Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE: Jim Runestad, Robert Gosselin OTHERS PRESENT: FACILITIES MANAGEMENT Ed Joss, Manager Jason Warner, Supervisor Jim Emerick, Project Manager ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS Irene Spanos, Director Dan Hunter, Deputy Director COMMUNITY & HOME IMPROVEMENT Kathy Williams, Supervisor HUMAN RESOURCES Connie Srogi, Analyst BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Sheryl Mitchell, Senior Analyst Helen Hanger, Sr. Committee Coordinator PLEDGE OF ALLEGIANCE Minority Vice Chairperson McGillivray led the Pledge of Allegiance. PUBLIC COMMENT None. APPROVAL OF THE MINUTES Dwyer moved approval of the minutes of July 22, 2014 as printed. Supported by Gershenson. Motion carried on a voice vote. APPROVAL OF THE AGENDA Bosnic moved approval of the agenda as printed. Supported by Gershenson. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Mike Bosnic Bill Dwyer Philip Weipert Marcia Gershenson David Woodward JIM RUNESTAD Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning & Building Committee Page 2 August 12, 2014 Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY (MSHDA) NATIONAL FORECLOSURE MITIGATION COUNSELING PROGRAM FOUND 8 SUB- GRANTEE AGREEMENT FOR COUNSELING SERVICES Community and Home Improvement is requesting authorization to enter into a Michigan State Housing Development Authority National Foreclosure Mit igation Counseling Round 8 Sub -Grantee Agreement for $6,600.00 to provide approximately 34 billable units of foreclosure mitigation counseling services for Oakland County families, up to $300 per household, for the period July 14, 2014 through December 31, 2014. Funding will supplement limited federal Community Development Block Grant funds for counseling. Bosnic moved to recommend approval of the attached suggested resolution. Supported by Dwyer. Motion carried unanimously on a roll call vote with Gosselin and Runestad absent. 2. DEPARTMENT OF ECO NOMIC DEVELOPMENT & COMMUNITY AFFAIRS – REQUEST FOR APPROVAL OF CONTRACT WITH JNC CONSULTING, LLC The resolution would authorize a professional services contract with JNC Consulting, LLC, aka Jean Chamberlain - a former county employee, in an amount not t o exceed $31,650 for the period of June 5, 2014 through October 30, 2015, for representation and a dvocacy in Southeast Oakland County on the Woodward Avenue Action Associations Board, the Woodward Dream Cruise Board and the 8 Mile Boulevard Association Board. Dwyer moved to recommend approval of the attached suggested resolution. Supported by Weipert. Roll Call: Ayes: Nays: Dwyer, Weipert, Gershenson, Woodward, Bosnic, McGillivray Absent: Gosselin, Runestad Motion failed. 3. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – AWARD OF CONTRACT FOR 2014 PA RKING LOT REPAVING PROGRAM PROJECTS Facilities Management is requesting that the committee report to Finance with a recommendation to approve the resolution for the 2014 parking lo t repaving program, including the award of a contract with Hutch Paving of Warren in the amount of $1,127,169. The total project cost of $1,278,385, includes the award of contract, professional services for surveying of $45,000 and contingency of $116,216 . The three parking lots to be repaved include Courthouse South, Courthouse West and the North Office Building. Planning & Building Committee Page 3 August 12, 2014 Repaving of the Addison Oaks Entrance Drive was bid out with these other projects to also provide Parks and Recreation with economies of sca le. This project will be considered by the PRC and paid for through its Capital budget. Mr. Joss explained that these projects are for asphalt removal, replacement and contour to lead the water to the appropriate drains. He indicated he was not sure if the drains for these lots tie into the sewer or to retention areas but noted that the Water Resources Commissioner has identified areas on campus for water retention purposes. Facilities looked into alternatives to asphalt and concrete but the issue is th e salting needed during the winter. There is one location at parks where pervious asphalt was used and because it needed to be plowed and salted the salt got into the paving and resulted in deterioration. So if lots need to be used in the winter regular paving is used. Commissioner Woodward stated that this item would be in front of the Finance Committee on Thursday and asked that information regarding the campus drainage system be provided. Weipert moved to report to the Finance Committee to recommend approval of the attached suggested Finance Committee resolution authorizing the FY2014 Parking Lot Repaving Program Project for a total cost of $1,278,385, including award of contract with Hutch Paving of Warren in the amount of $1,127,169, professional se rvices for surveying of $45,000 and contingency of $116,216. Supported by Dwyer. Motion carried unanimously on a roll call vote with Gosselin and Runestad absent . 4. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR CAMPUS REROOFING PROJECTS Facilities is requesting authorization to receive bids to replace 3,300 square feet of Children’s Village H roof to consist of two layers of 2” insulation, 1.5” Firestone HailGuard, 90 mil EPDM and metal flashings. Woodward moved to authorize Facilities Management to receive bids through Purchasing to replace the Children’s Village H roof. Supported by McGillivray. Motion carried unanimously on a roll call vote with Gosselin and Runestad absent . COMMUNICATIONS A. Memo from Art Holdsworth of 7/24/14 Re: Jail Intercom / Cameras / Consoles Project B. Memo from Art Holdsworth of 7/30/14 Re: 2014 Facilities Management Buildings, Grounds & Infrastructure Plan (plan placed with committee file) Dwyer moved to receive and file Communications A-B. Supported by Bosnic. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:12 a.m. Planning & Building Committee Page 4 August 12, 2014 ____________________________________ _____________________________________ Helen Hanger, Sr. Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.