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HomeMy WebLinkAboutMinutes - 2014.08.27 - 36835John A. Scott Chairperson Bob Hoffman Vice Chairperson Janet Jackson Minority Vice Chairperson August 27, 2014 Chairperson Scott called the meeting of the Human Resourc es Committee to order at 6:46 p.m. in Committee Room A of the Commissioners’ Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : John A. Scott, Thomas F. Middleton, Philip Weipert, Mattie Hatchett COMMITTEE MEMBERS ABSENT: Jim Runestad COMMITTEE MEMBERS ABSENT WITHOUT NOTICE : Bob Hoffman, Janet Jackson, OTHERS PRESENT COMMUNITY AND HOME IMPROVEMENT Karry Rieth, Manager Carla Spradlin, Grant Compliance EXECUTIVE OFFICE Phil Bertolini, Deputy/CIO HEALTH Kathy Forzley, Manager HUMAN RESOURCES Nancy Scarlet, Director John Hajkus, Deputy Director Jennifer Hain, Manager Lori Taylor, Manager Heather Mason, Analyst April Bradshaw, Analyst Sara Kohn, Analyst INFORMATION TECHNOLOGY Ed Poisson, Director MANAGEMENT & BUDGET Lynn Sonkiss, Manager EQUALIZATION Rob Scriptors, Chief SHERIFF Mike McCabe, Undersheriff Dale Cunningham, Business Manager BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Helen Hanger, Sr. Committee Coordinator Sheryl Mitchell, Sr. Analyst OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, BLDG. 12E, PONTIAC, MICHIGAN 48341 -0475 Telephone: (248) 858 -0100 FAX: (248) 858 -1572 HUMAN RESOURCES COMMITTEE Thomas Middleton Jim Runestad Philip Weipert Mattie Hatchett HUMAN RESOURCES COMMITTEE Page 2 August 27, 2014 APPROVAL OF THE PREVIOUS MINUTES Weipert moved to approve the minutes of August 20, 2014 as printed. Supported by Hatchett. Motion carried on a voice vote. PUBLIC COMMENT Mr. VerPloeg announced that Ms. Mitchell w ould be leaving to take over as manager for the City of Albion. AGENDA Weipert moved to amend the agenda to add Sheriff’s Office – Contract for Court Security at the 43rd District Court – Ferndale for 2015/2016/2017 as item 3 and move all other items dow n accordingly. Supported by Middleton. Motion carried on a voice vote. REGULAR AGENDA 1. MR #14193 – SHERIFF’S OFFICE – CANCELLATION OF MR 14105, CONTRACT FOR DISPATCH SERVICES IN WASHINGTON TOWNSHIP The Sheriff is requesting the Board rescind approval of the Fire Dispatch Agreement with the Charter Township of Washington authorized by MR 14105. One General Fund/General Purpose (GF/GP) full-time eligible Dispatch specialist position will be deleted effective August 23, 2014. The position was not filled. Hatchett moved to report to recommend approval of the attached suggested resolution. Supported by Weipert. Motion carried unanimously on a roll call vote with Hoffman, Jackson and Runestad absent . 2. MR #14200 – SHERIFF’S OFFICE – ADDITIONAL SERGEANT FOR COURT SECURITY The Sheriff is requesting authorization to cre ate one GF/GP Sergeant position and to add one marked patrol vehicle with mobile radio, prep radio, video camera and mobile data computer to the county fleet. There is currently only one sergeant to oversee 125 full and part time staff at 17 different locations that provide security at the district courts, Friend of the Court, Circuit Court and run the Results Breath Alcohol and Drug Testing program. Undersheriff McCabe explained that these officers all are MCOLE S licensed police officers who are mostly retired or recruits who sponsored themselves through the police academy. Hatchett moved to report to recommend approval of the attached suggested resolution. HUMAN RESOURCES COMMITTEE Page 3 August 27, 2014 Supported by Weipert. Motion carried unanimously on a roll call vote with Hoffman, Jackson and Runestad absent. 3. SHERIFF’S OFFICE – CONTRACT FOR COURT SECURITY AT THE 43RD DISTRICT COURT – FERNDALE FOR 2015/2016/2017 The Sheriff is requesting authorization to enter into a contract for court security with the 43 rd District Court- Ferndale for fiscal years 2015 – 2017. Two part-time non-eligible 1,000 hours/year Court Deputy II positions will be created. Weipert moved to report to recommend approval of the attached suggeste d resolution. Supported by Hatchett. Motion carried unanimously on a roll call vote with Hoffman, Jackson and Runestad absent. 4. MR #14191 – DEPARTMENT OF MANAGEMENT & BUDGET POSITION MODIFICATIONS Management and Budget is requesting authorization to modify position structures for its Equalization and Fiscal Services Divisions to provide more efficiency and improve supervision. In Equalization, two positions will be downwardly reclassified, one position upwardly reclassified, two classifications will be retitled and one position will be deleted. Fiscal Services will delete three positions and create three other positions. The resolution includes specific details. These actions will result in a savings of $67,275 which will mostly be used to assist Human Resources in creating positions changes in their organization and will come through as a separate resolution. Middleton moved to report to recommend approval of the attached suggested resolution. Supported by Hatchett. Motion carried unanimously on a roll call vote with Hoffman, Jackson and Runestad absent. 5. MR #14190 – INFORMATION TECHNOLOGY DEPARTMENT – CREATE POSITION Information Technology is requesting authorization to create one full -time eligible Proprietary Revenue position and new classification titled Chief information Security Officer. This position will be responsible to set the direction of and deliver the overall IT security architecture, operations, risk management and regulatory and compliance for Oakland County and to keep cyber defenses, operations and the overall organization prepared for current and ongoing threats. Hatchett moved to report to recommend approval of the attached suggested resolution. Supported by Middleton Motion carried unanimously on a roll call vote with Hoffman, Jackson and Runestad absent. 6. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – 2014 ANNUAL ACTION AND CONSOLIDATED GRANT ACCEPTANCE FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), HOME INVESTM ENT PARTNERSHIPS PROGRAM (HOME) AND EMERGENCY SOLUTIONS GRANT (ESG) PROGRAMS HUMAN RESOURCES COMMITTEE Page 4 August 27, 2014 Community and Home Improvement (CHI) is requesting authorization to accept consolidated CDBG, HOME and ESG grant funding from the U.S. Department of Housing and Urban Development (HUD) in the amount of $7,672,538, $500,000 in estimated Home Improvement Revolving Loan Funds, $600,000 in estimated Home Program Income and HOME County match of $503,727 for a consolidated 2014 program year grant package totaling $9,276,265. This is th e 40th grant year. Funds will be used to cover CHI positions as detailed in the resolution and to release funds to participating local units for related program activities authorized under HUD guidelines and described under the Action Plan. Of 61 communities in Oakland County, 53 participate in the urban county CDBG program. Weipert moved to report to recommend approval of the attached suggested resolution. Supported by Middleton. Motion carried unanimously on a roll call vote with Hoffman, Jackson an d Runestad absent. 7. HUMAN RESOURCES DEPARTMENT/HEALTH & HUMAN SERVICES DEPARTMENT – NEW CLASSIFICATION AND POSITION OF LACTATION SPECIALIST On behalf of Health and Human Services, Human Resources is requesting the creation of a new classification and position of one special revenue, full-time eligible Lactation Specialist, excluded from the Salary Administration Plan, with a flat rate of $13.00 per hour. Ms. Forzley explained that this po sition was previously funded through the Michigan State Univers ity Extension Office but was discontinued in February. The State determined there was still a need so funding is now being provided through the CPBC grant . Work will be primarily in the Southfield and Pontiac offices with the intent to expand the program to Walled Lake. Other Health staff is fully trained in this regard but does not have the flexibility to go to the homes. Hatchett moved to recommend approval of the attached suggested resolution. Supported by Middleton Motion carried unanimously on a roll call vote with Hoffman, Jackson and Runestad absent. 8. HUMAN RESOURCES DEPARTMENT – POSITION CHANGES Human Resources is requesting the creation of a new classification titled Compensat ion & Classification Supervisor at a salary grade 14, overtime exempt; one GF/GP full-time eligible Office Assistant II at the three year step in the Workforce Planning Division, Recruitment and Workforce Planning and one proprietary revenue funded full -time eligible Human Resources An alyst I position in the Benefits Administration Division, Employee Benefits Unit. Hatchett moved to recommend approval of the attached suggested resolution. Supported by Middleton Motion carried unanimously on a roll call vote with Hoffman, Jackson and Runestad absent. CONSENT AGENDA/COMMUNICATIONS HUMAN RESOURCES COMMITTEE Page 5 August 27, 2014 A. Position Change Summary B. Health & Human Services/Health Division – 2014 Partnership to Improve Community Health – Grant Application Middleton moved to receive and file items A -B. Supported by Hatchett. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the Committee, the meeting was adjourned at 2:05 p.m. _______________________________________ __________________________________ Helen Hanger, Sr. Committee Coordin ator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.