HomeMy WebLinkAboutMinutes - 2014.08.28 - 36836OAKLAND COUNTY BOARD OF COMMISSIONERS
1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475
Telephone (248) 858 -0100 FAX (248) 858 -1572
FINANCE COMMITTEE
August 28, 2014
Chairperson Middleton called the meeting of the Fina nce Committee to order at 9:03 a.m. in
Committee Room A of the Commissioners' Auditorium, County Service Center in Pontiac,
Michigan.
COMMITTEE MEMBERS PRESENT
Tom Middleton, Shelley Taub, David Woodward, Christine Long, John Scott, Kathy
Crawford, Jeff Matis, Helaine Zack, Nancy Quarles
COMMITTEE MEMBERS ABSENT WITH NOTICE
None
OTHERS PRESENT
COUNTY EXECUTIVE Phil Bertolini, Deputy County Executive /CIO
Jerry Poisson, Deputy County Executive II
Bob Daddow, Deputy County Executive I
COMPLIANCE OFFICE Scott Guzzy, Purchasing Administrator
Pam Weipert, Compliance Officer
ECONOMIC DEVELOPMENT Carla Spradlin, Grant Compliance
COMMUNITY AFFAIRS Dan Hunter, Deputy Director
COMMUNITY & HOME IMPROVEMENT Karry Rieth, Manager
52-1 DISTRICT COURT Sue Garrett, Probation Director
HEALTH AND HUMAN SERVICES George Miller, Director
HUMAN RESOURCES John Hajkus, Deputy Director
Lori Taylor, Manager
INFORMATION TECHNOLOGY Ed Poisson, Director
MANAGEMENT & BUDGET/FISCAL SERVICES Lynn Sonkiss, Manager
Gaia Piir, Chief
Ebru Adoglu-Jones, Supervisor II
Monica Tinsley, Financial Analyst
Jeff Phelps, Parks and Rec. Fiscal Coordinator
Chen Tsai, Accountant III
Laura Huyghe, Accountant II
Tina Sobocinski, Accountant II
PARKS AND RECREATION Dan Stencil, Executive Officer
TOM MIDDLETON
Chairperson
SHELLEY TAUB
Vice Chairperson
DAVE WOODWARD
Minority Vice Chairperson
Christine Long
John Scott
Kathy Crawford
Jeff Matis
Helaine Zack
Nancy Quarles
FINANCE COMMITTEE Page 2
August 28, 2014
OTHERS PRESENT (CONTINUED)
PUBLIC SERVICES Mark Newman, Director
ANIMAL CONTROL Bob Gatt, Manager
Joanie Toole, Chief
SHERIFF’S OFFICE Mike McCabe, Undersheriff
Dale Cunningham, Business Manager
Larry Perry, Lieutenant
TREASURER’S OFFICE Ross Gavin, Deputy Treasurer
BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director
Sheryl Mitchell, Senior Analyst
Chris Ward, Senior Ana lyst
Helen Hanger, Sr. Committee Coordinator
Tracy Stolzenfeld, Committee Coordinator
PLEDGE OF ALLEGIANCE
Chairperson Middleton led the Pledge of Allegiance.
APPROVAL OF THE PREVIOUS MINUTES
Zack moved approval of the previous minutes o f August 14, 2014, as printed. Supported by
Matis.
Motion carried on a voice vote.
PRESENTATION OF THE AGENDA
The Communications Items E through H were added to the agenda. Also added was the Sheriff’s Office
walk-on item, Contract for Court Security at the 43rd District Court – Ferndale for 2015-2017 as Item 12.
Taub moved approval of the agenda as amended. Supported by Long .
Motion carried on a voice vote.
PUBLIC COMMENT
Jim VerPloeg announced that Board Senior Analyst Sheryl Mitchell is leaving on Friday, August 29, 2014,
to become Albion’s City Manager.
FY 2014/ FY 2015/FY 2016 CONTINGENCY REPORT
The General Contingency fund balance, which is currently at $110,720 , is impacted with the adoption of
today’s Sheriff’s Office, Item 8, Additional Sergeant for Court Security , in the amount of $70,125 and also
utilization of grant match in the amount of $503,727 for Item 11, Department of Economic Development &
Community Affairs block grant. Use of General Fund Equity During FY 2014 balance will be reduced by
$299,566 with the adoption of Items 1a and 1b (Tri-Party Resolutions.)
Taub moved to receive and file the FY 2014 – FY 2016 Contingency Report dated August 22, 2014.
Supported by Scott.
Motion carried on a voice vote.
FINANCE COMMITTEE Page 3
August 28, 2014
COMMUNICATIONS
A. County Executive Compliance Office/Purchasing – Contract Exception Report for the August 28,
2014 Finance Committee Meeting
B. CLEMIS Funds – Financial Statements and Schedules for the Quarter Ended March 31, 2014
C. 52/1 District Court – FY 2015 Drug Court Gran t – Application
D. Health and Human Services/Health Division – Partnership to Improve Community Health Grant –
Application
E. Notice of Hearing – City of Auburn Hills - September 8, 2014, 7:00 p.m. – RE: Request for
Industrial Facilities Exemption Certificate f or BorgWarner Inc.
F. Notice of Hearing - City of Auburn Hills - September 8, 2014, 7:00 p.m. – RE: Request for Industrial
Facilities Exemption Certificate and T ransfer for Visioneering Inc.
G. Notice of Hearing - City of Auburn Hills - September 8, 2014, 7:00 p.m. – RE: Request for Industrial
Facilities Exemption Certificate for TI Automotive Systems LLC
H. Notice of Hearing - City of Auburn Hills - September 8, 2014, 7:00 p.m. – RE: Request for Industrial
Facilities Exemption Certificate for Hirotec America Inc .
Matis moved to receive and file the Communications. Supported by Zack.
Motion carried on a voice vote.
CONSENT AGENDA
1a. MR #14201 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM
FISCAL YEAR 2014 APPROPRIATION – CHARTER TOWNSHIP OF ORION – CONKLIN ROAD
AT ORION ROAD/MILL LAKE ROAD AT BALDWIN ROAD – PROJECT NO. 52572
The resolution, which was introduced by Commissioner Gingell, authorizes the release of $39,398 (Oakland
County’s 1/3 share) in Tri -Party Road Improvement Program fun ds from the Oakland County Designated
Fund Balance for a p roject that was submitted by Orion Township. The project consists of paving of the
approach on Conklin Road at Orion Road and Mill Lake Road s at Baldwin Road. Construction work is
expected to begin this summer. This project is in the FY14 budget. A Cost Participation Agreement is
included and a budget amendment of $39,398 is recommended. Any additional project cost less than 15%
of the original agreement will be honored under this agreement. Pr oject costs exceeding 15% will require
an additional resolution and approval.
1b. MR #14203 – BOARD OF COMMISSIONERS – TRI-PARTY ROAD IMPROVEMENT PROGRAM
FISCAL YEAR 2014 APPROPRIATION – CITY OF FARMINGTON HILLS – ORCHARD LAKE/14
MILE ROAD/NORTHWESTERN H IGHWAY CONNECTOR TRIANGLE – PROJECT NO. 50261
The resolution, which was introduced by Commissioner Dwyer, authorizes the release of $259,983
(Oakland County’s 1/3 share) in Tri -Party Road Improvement Program funds from the Oakland County
Designated Fund Balance for a project that was submitted by Farmington Hills. The project consists of the
reconstruction of the Orchard Lake Road/14 Mile Road/Northwestern Highway Connector Triangle i n the
Township of West Bloomfield and the City of Farmington Hills. A Cost Participation Agreement is included
and a budget amendment of $259,983 is recommended. Any additional project cost less than 15% of the
original agreement will be honored under this agreement. Project costs exceeding 15% will require an
additional resolution and approval.
Long moved approval of the attached suggested Fiscal Note s for Items 1a – 1b. Supported by
Taub.
FINANCE COMMITTEE Page 4
August 28, 2014
Motion carried unanimously on a roll call vote with Quarles absent.
REGULAR AGENDA
2. MR #14193 - SHERIFF’S OFFICE – CANCELLATION OF M.R. 14105, CONTRACT FOR DISPATCH
SERVICES IN WASHINGTON TOWNSHIP
The Sheriff’s Office entered into a contract for dispatch services for Washington Township. The Township
canceled the services before the contract took effect. No hiring was done as a result of the contract. One
full-time eligible dispatch position was deleted. This item was referred and approved by the Public Services
and Human Resources Committees.
Scott moved approval of the attached suggested Fiscal Note. Supported by Long.
Motion carried unanimously on a roll call vote with Quarles absent.
3. MR #14195 - SHERIFF’S OFFICE – CONTRACT FOR COURT SECURITY AT THE 43 RD DISTRICT
COURT – HAZEL PARK FOR 2015/2016/2017
The resolution authorizes the Sheriff’s Office to extend and renew the contract to continue to provide
security for the 43rd District Court in Hazel Park for 2015 through 2017. The effective dates are October 1,
2014 through September 30, 2017. No budget amendment is required. This item was referred and
approved by the Public Services Committee.
Zack moved approval of the attached suggested Fiscal Note. Supported by Taub.
Motion carried unanimously on a roll call vote with Quarles absent.
4. MR #14196 - SHERIFF’S OFFICE – CONTRACT FOR COURT SECURITY AT THE 43 RD DISTRICT
COURT – MADISON HEIGHTS FOR 2015/2016/2017
The resolution authorizes the Sheriff’s Office to extend and renew the contract to continue to provide
security for the 43 rd District Court in Madison Heights for 2015 through 2017. The effective dates are
October 1, 2014 through September 30, 2017. No budget amendment is re quired. This item was referred
and approved by the Public Services Committee.
Taub moved approval of the attached suggested Fiscal Note. Supported by Matis.
Motion carried unanimously on a roll call vote with Quarles absent.
5. MR #14197 - SHERIFF’S OFFICE – CONTRACT FOR COURT SECURITY AT THE 46th DISTRICT
COURT – SOUTHFIELD FOR 2015 -2017
The resolution authorizes the Sheriff’s Office to renew the contract to continue to provide security for the
46th District Court in Southfield for 2015 through 2017. Th is contract for security services was started
earlier this year. The effective dates are October 1, 2014 through September 30, 2017. No budget
amendment is required. This item was referred and approved by the Public Services Committee.
Zack moved approval of th e attached suggested Fiscal Note. Supported by Taub.
Motion carried unanimously on a roll call vote .
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August 28, 2014
6. MR #14198 - SHERIFF’S OFFICE – CONTRACT FOR COURT SECURITY AT THE 47 th DISTRICT
COURT –FARMINGTON HILLS FOR 2015/2016/2017
The resolution authorizes the Sheriff’s Office to enter into an agreement to continue to provide security
for the 47th District Court in Farmington Hills for 2015 through 2017. The effective dates ar e October 1,
2014 through September 30, 2017. The Fiscal Report shows the change to the number of deputies
from three deputies to two part-time non-eligible 1,000 hours per year deputy positions and one 500
hours per year deputy position due to the total hours being 2,500 . No budget amendment is required.
This item was referred and approved by the Public Services Committee.
Taub moved to report to amend the Miscellaneous Resolution and recommend approval of the
attached Revised Schedule A as follows:
“BE IT FURTHER RESOLVED that the three (3) PTNE two (2) PTNE 1,000 hours/yr Court Deputy
II positions (4030435-09992 & 09993) and one (1) PTNE 500 hour/yr Court Deputy II position
(4030435-09994).”
Supported by Scott.
Motion carried unanimously on a rol l call vote.
Scott moved approval of the attached suggeste d Fiscal Note. Supported by Crawford .
Motion carried unanimously on a roll call vote.
7. MR #14199 - SHERIFF’S OFFICE – CONTRACT FOR COURT SECURITY AT THE 48 th DISTRICT
COURT – BLOOMFIELD HILLS FOR 2015/2016/2017
The resolution authorizes the Sheriff’s Office to renew the contract to continue to provide security for
the 48th District Court in Bloomfield Hills for 2015 through 2017. The effective dates are October 1,
2014 through September 30, 201 7. No budget amendment is required . This item was referred and
approved by the Public Services Committee.
Taub moved approval of the attached suggested Fiscal Note. Supported by Matis.
Motion carried unanimously on a roll call vote.
8. MR #14200 – SHERIFF’S OFFICE - ADDITIONAL SERGEANT FOR COURT SECURITY
The resolution authorizes the creation of one full -time eligible Sergeant position to oversee court
security. Undersheriff McCabe explained that with the amount of courts that are covered which has
continued to grow, an additional sergeant was needed to supervise the 125 part-time employees. A
budget amendment is recommended. This item was referred and approved by the Public Services and
Human Resources Committees.
Crawford moved approval of the attached suggested Fiscal Note . Supported by Taub.
Motion carried unanimously on a roll call vote.
FINANCE COMMITTEE Page 6
August 28, 2014
9. MR #14194 – PUBLIC SERVICES DEPARTMENT – ANIMAL CONTROL AND PET ADOPTION
CENTER – ACCEPTANCE OF GIFT TO THE OAKLAND COUNTY ANIMAL CONTROL AND PET
ADOPTION CENTER
The resolution approves the request for acceptance of the donation from the Estate of Joyce Danas. The
$150,000 gift has been placed in the Animal Control and Pet Adoption Center Legacy Fund. A gift of
$60,000 was previously received. Monies from the Legacy Fund will be spent strictly on the animals or
animal care for whatever is needed that is not covered by the general fund budget. Ms. Sonkiss explained
that before the Legacy Fund money can be spent, it has to be appropriated in the ge neral fund for transfer.
A budget amendment is recommended. This item was referred and approved by the Public Services
Committee.
Zack moved approval of the attached sugg ested Fiscal Note. Supported by Crawford .
Motion carried unanimously on a roll call vote with Matis absent.
10. MR #14192 – HUMAN RESOURCES DEPARTMENT – EXCEPTION TO MERIT RULE 2.10.1.2 –
INFORMATION TECHNOLOGY DEPARTMENT
The resolution will allow an Exception to Merit Rule 2.10.1.2 which deals with overtime pay and flex time.
Mr. Bertolini explained that under Merit System Rules non -exempt employees are paid for a work
schedule of 8 hours a day for 40 hours a week with overtime pay thereafter and no flex time option.
This resolution provides flexibility in the work schedule removing the 8 -hour a day requirement , but
maintaining the 40 hours a week, allowing flexibility in the number of hours worked per day . Overtime
will be paid after 40 hours of work per week. An example was given that if an employee works two
hours overtime, instead of choosing to receive overtime pay, the two hours could be used toward two
hours of time off without de pleting that employee’s leave or vacation time bank. No budget
amendment is required. This item was referred and approved by the Human Resources Com mittee.
Scott moved approval of the attached suggested Fiscal Note . Supported by Taub.
Motion carried unanimously on a roll call vote.
11. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME
IMPROVEMENT DIVISION – 2014 ANNUAL ACTION AND CONSOLIDATED GRANT ACCEPTANCE
FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG), HOME INVESTMENT
PARTNERSHIPS PROGRAM (HOME) AND EMERGENCY SOLUTIONS GRANT (ESG) PROGRAM
The resolution authorizes acceptance of the consolidated CDBG, HOME and ESG grant fun ding from the
U.S. Department of Housing and Urban Development (HUD) for 2014. T he award of $7,672,538 from
CDBG, HOME and ESG programs , plus $500,000 in estimated Home Improvement Revolving Loan Funds,
$600,000 in estimated HOME Program Income and a HOME County match of $503,727 (25%) make up the
grant package totaling $9,276,265. The budget will be adjusted when the actual funds come in and
estimates have been used. A budget amendment is recommended. This item was referred and approved
by the Planning & Building and Human Resources Committees.
Zack moved approval of the attached suggested Fiscal Note. Supported by Scott.
Motion carried unanimously on a roll call vote.
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August 28, 2014
12. SHERIFF’S OFFICE – CONTRACT FOR COURT SECURITY AT THE 43rd DISTRICT COURT –
FERNDALE FOR 2015/2016/2017
The resolution authorizes the Sheriff’s Office to enter into an agreement to continue to provide security for
the 43 rd District Court in Ferndale for 2015 through 2017. The effective dates are October 1, 2014 through
September 30, 2017. The court had hired a retired police officer from another agency that quit a week later
to take a better job. The Sheriff’s Office was able to help in this emergency-type situation. Undersheriff
McCabe explained that all of the security officers are MCOLES licensed police officers. A budget
amendment is recommended. This item was directly referred and approved by the Public Services and
Human Resources Committees.
Zack moved approval of the attached suggested Fiscal Note. Supported by Tau b.
Motion carried unanimously on a roll call vote.
RECESS TAKEN AT 9:40 A.M.
RECONVENED AT 9:50 A.M.
COUNTY EXECUTIVE RECOMMENDED BUDGET – 2015-2017 (CERB)
BUDGET HEARINGS
PARKS AND RECREATION
Mr. Stencil reported that Parks and Recreation currently manages 13 park sites across 910 square miles of
Oakland County. The services provided vary from mobile recreation units, water parks, campgrounds, golf
courses and nature centers. The department has 70 full-time employees and 615 part-time seasonal
employees. The budget funds are used toward the maintenance of facilities, boardwalks and trails,
marketing and promotion of programs, services and facilities. The proposed budget is $25,151,352, which
is an $850,000 decrease from the 2014 budget of $26 m illion. Mr. Stencil and Mr. Phelps responded to
questions posed by the commissioners on some of the budget line items. National studies have been done
showing that people use seasonal passes an average of three to four times a season. Parks and
Recreation is looking at introducing season passes to generate additional revenue. Water parks usage is
reliant on good weather, which we have not seen this summer. The weather has been good for
campgrounds and golf.
CLERK/REGISTER OF DEEDS
Clerk Brown explained that the Clerk/Register of Deeds’ actual total of expenditures was $9.6 million, which
translates to $1.5 million less than allotted in the budget. Revenues were $13.7 million in 2012 and the
total revenue for 2013 was $16.5 million, almost $6 millio n over the adopted budget. Every department
received Bar Journals that were not ordered by the Clerk and they were not able to be returned. There is a
three-day waiting period for marriage licenses according to state law. This outdated practice was in place
to allow the Clerk’s Office to type up the license, give time for the person to get on a horse and then come
pick the license up. Today a waiting period fee may be paid due to any given reason. Clerk Brown
answered questions posed by the commissione rs regarding budget line items. The Clerk’s Office is the
keeper and is responsible for all court records, land records and vital records.
FINANCE COMMITTEE Page 8
August 28, 2014
OTHER BUSINESS
Budget Wrap-Up – Finance Committee Recommendation (Budget Amendment List as of 8/28/14
included in packet)
A short discussion was held regarding the 2015 -2019 Capital Improvement Program – Buildings, Planning
and Building Committee Report. The Capital Improvement Program (CIP) projects and plans could
possibly be put into one section of the budget boo k in next year’s plan. Not all projects are on the CIP list.
The IT security plan was not something in the plan, but was dealt with directly
Taub moved to receive and file the attached suggested Report. Supported by Crawford.
Motion carried unanimously on a roll call vote.
Taub moved approval of the County Executive’s Budget Recommendation for FY 2015, FY 2016
and FY 2017. Supported by Woodward.
Zack moved to amend the Budget by approving Section A, Items 1-10, Amendments Made Pursuant
to Adoption/by Separate Resolutions MR #s. Supported by Cr awford.
Motion carried unanimously on a roll call vote.
Taub moved to amend the Budget by approving Section B, Items 1, 2 and 3, Human Resources
Committee Recommended Amendments. Supported by Woodward.
Matis moved to amend Item B1 by inserting paragraph 4a as follows:
“4a. NOW THEREFORE BE IT RESOLVED currently elected and serving County Board of
Commission Members Jeff Matis, John Scott, (add additional Commissioners as desired), if elected
to a new term of office for the years 2015 and 2016, hereby commit to freezing any compensation
paid for their service as Oakland County Commissioners at the level paid for calendar year 2014
and state that they shall immediately donate and return to the County Of Oakland any
compensation established for the Office Of Oakland County Commissioner that exceeds the level
established and paid for the office of County Commissioner for calendar year 2014 .“
Supported by Crawford.
Motion on amendment to B1 carried on a roll call vote with Long and Scott voting no.
Scott moved to amend B1 by changing the 3% and 2% raise to 0% for commissioners’ pay for the
next two years . Supported by Long.
Woodward moved a secondary amendment to strike out all salary raises for elected officials of 3%,
adjusted to 0% for 2014. Supported by Taub.
Motion on secondary amendment carried on a roll call vote with Long and Scott voting no
ROLL CALL VOTE ON AMENDMENT AS AMENDED:
AYES: Long, Scott (2)
NAYS: Middleton, Taub, Woodward, Crawford, Matis, Zack, Quarles (7)
Motion to amend failed on a roll call vote.
FINANCE COMMITTEE Page 9
August 28, 2014
Motion on the amendment to approve Section B , Items 1, 2 and 3 as amended to add paragraph
4a, carried on a roll call vote with Long and Scott voting no .
Taub moved to amend the Budget by approving Section C, Finance Committee Recommended
Amendments . Supported by Zack.
Motion carried unanimously on a roll call vote.
Main motion, as amended, carried unanimously on a roll call vote.
Matis moved to authorize a Public Notice and Public Hearing for September 18, 2014 at 9:45 a.m.
Supported by Quarles.
Motion carried unanimously on a roll call vote.
ADJOURNMENT
There being no other business to come before the committe e, the meeting was adjourned at 11:04 a.m.
________________________ _______________________________
Tracy Stolzenfeld Jim VerPloeg
Committee Coordinator Administrative Director
NOTE: The foregoing minutes are subject to Committee approval.