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HomeMy WebLinkAboutMinutes - 2014.09.30 - 36843 September 30, 2014 Chairperson Runestad called the meeting to order at 9:30 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Jim Runestad, Robert Gosselin, Gary McGillivray, Mike Bosnic, Bill Dwyer, Philip Weipert, Marcia Gershenson, David Woodward COMMITTEE MEMBERS ABSENT: OTHERS PRESENT: FACILITIES MANAGEMENT Art Holdsworth, Director Steve Stanford, Project Coordinator FISCAL SERVICES Jeff Phelps, PRC Fiscal Coordinator PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer Phil Castonia, Business Development Rep. Sheila Leddy, Central Emp. Records Coord. WATER RESOURCES COMMISSIONER Steve Korth, Manager John Basch, Sr. Attorney Tim Prince, Manager Sid Lockhart, Chief Engineer Gary Nigro, Assistant Chief Engineer Navid Mehram Mike Walsh, Civil Engineer BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Chris Ward, Senior Analyst Helen Hanger, Sr. Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Runestad led the Pledge of Allegiance. PUBLIC COMMENT None. APPROVAL OF THE MINUTES Dwyer moved approval of the minutes of September 9, 2014 as printed. Supported by OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Mike Bosnic Bill Dwyer Philip Weipert Marcia Gershenson David Woodward JIM RUNESTAD Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning & Building Committee Page 2 September 30, 2014 McGillivray. Motion carried on a voice vote. APPROVAL OF THE AGENDA Weipert moved approval of the agenda as printed. Supported by Gosselin. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. PARKS AND RECREATION COMMISSION – FOOD AND BEVERAGE SERVICES POSITION CREATIONS AND TRANSFERS The Parks and Recreation Commission (PRC) is requesting authorization to create and transfer positions as detailed in the resolution to provide for self-operation of the conce ssions at Groveland Oaks Campground, Red Oaks Waterpar k and Waterford Oaks Waterpark. The PRC Food & Beverage Committee, through the Request For Proposal process, contracted with Global Management Amusement Professionals, a food and beverage consultant, t o assist in evaluating all park operations that provide food and beverage service s. After staff and the consultant completed visiting and evaluating th ese operations it is recommended that the PRC operate these particular concessions based on business rea sons outlined within the resolution. Three new budget centers will be created to track all related revenue, expenditures and labor costs for each concession operation. Mr. Stencil explained that there have been concessions in place since 1974. The banqu et centers were privatized and those vendors also did the waterparks and campgrounds but they really did not want to handle these concessions, which only operate for 3 -4 months a year, so they did the minimum. The consultant helped to develop a system that should break even and generate excess revenue in year two. Over the last several years there has not been much interest from private entities to provide this service and the PRC feels it is in the best interest of the County’s citizens and the parks pat rons to provide this service. Dwyer moved to recommend approval of the attached suggested resolution . Supported by McGillivray. Gosselin moved to amend the resolution to add: BE IT FURTHER RESOLVED that the Parks and Recreation Commission report back t o the Planning and Building Committee within two years on this reorganization. Supported by McGillivray. Motion carried on a voice vote. Main motion as amended carried unanimously on a roll call vote . Planning & Building Committee Page 3 September 30, 2014 2. WATER RESOURCES COMMISSIONER – TRANSFER OF COMMERCE TOWNSHIP/HURON VALLEY HOSPITAL BACK -UP WELL SITE PROPERTY At the request of Commerce Township, t he Water Resources Commissioner is requesting authorization to transfer and assign to Huron Valley -Sinai Hospital, Inc. all County interest in back -up well site property for the Huron Valley Hospital for the sum of $1. This site is no longer needed for its intended purpose. The Board Chairperson will be authorized to execute a Quit Claim deed to effectuate the transfer of said property. The original lease had a reversion clause stating that if the wells were no longer used for water they would revert back to the hospital. Weipert moved to recommend approval of the attached suggested resolution. Supported by Gosselin. Motion carried unanimously on a roll call vote. 3. WATER RESOURCES COMMISSIONER – TRANSFER OF FUNDS FOR THE RENOVATION OF THE BUILDING AT 552 S. OPDYKE ROAD, PONTIAC, MI The Water Resources Commissioner is requesting authorization to transfer funds from Enterprise Funds identified in the allocation documents attached to the resolution to the Pontiac Sewer Fund for capital improvements necessary at the building located at 522 S . Opdyke Road, Pontiac MI. The WRC will be taking over full responsibility for the maintenance of the City of Pontiac water system beginning October 1, 2014. For this purpose, operation and maintenance units, including System Controls, Water Metering and Water Maintenance will be housed in this building which was built in 1962 and is in need of repair and renovations. The estimated cost for the 522 Opdyke Building Improvement Project is $1,918.379. Dwyer moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote. 4. WATER RESOURCES COMMISSIONER – CITY OF PONTIAC WASTEWATER TREATMENT FACILITY DRAINAGE DISTRICT DRAIN BONDS, SERIES 2014 – FULL FAITH AND CREDIT RESOLUTION The Water Resources Commissioner is requesting authorization to proceed with the sale of bonds in an aggregate principal amount of not to exceed $9 million , with an interest rate capped at 2.5%, to defray part of the cost of the acquisition and construction of improvements to the City of Pontia c Wastewater Treatment Facility. Bonds will be sold to the Michigan Finance Authority as part of the MDEQ State Revolving Fund loan program. The Perry Street Diversion Project will divert 30% of the sanitary sewer flow from the Clinton - Oakland Sanitary Sewer Interceptor to this facility. The diversion is capped at 30% due to current contractual conditions with the Detroit Water and Sewage Department. Bosnic moved to recommend approval of the attached suggested resolution. Supported by Woodward. Motion carried unanimously on a roll call vote. 5. DEPARTMENT OF HEALTH & HUMAN SERVICES – REQUEST FOR APPROVAL OF Planning & Building Committee Page 4 September 30, 2014 OAKLAND COUNTY INTERLOCAL AGREEMENT AMENDMENT #6 BETWEEN OAKLAND COUNTY AND THE OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY FOR BUILDING 32 EAST The Department of Health and Human Services is requesting au thorization to amend the County’s interlocal agreement with the Oakland County Community Mental Health Authority to move the Prior Authorization and Centralized Evaluation (PACE) office, operated by the County, to the Resource & Crisis Center at Building 32 East located on the Oakland County Service Cent er Campus, to provide better access to consumer services via the terms and conditions in the amendment identified as Exhibit B to the contract, as attached to the resolution. The space subject to the amendm ent is 1,570 square feet (Exhibit C). The License Fee for use of the property, as well as all other terms and conditions, are set forth in the contract, the amendment and the original sublease. Bosnic moved to recommend approval of the attached suggested resolution. Supported by Weipert. Motion carried unanimously on a roll call vote. 6. FACILITIES MANAGEMENT – AUTHORIZATION TO RECEIVE BIDS FOR COURT TOWER BLDG. SOUTH RELOCATION PROJECT Facilities Management is requesting committee approval to rece ive bids for the Court Tower Building South Relocation Project. This project will relocate the Court Tower Boulevard to south of the south parking lot to eliminate the ADA non -compliant stairs, reduce concerns of pedestrian accidents and create a clean (safety blast) zone along the south side of the courthouse. A broad pedestrian walkway will be created along the front of the courthouse to allow for emergency vehicles, media and Sheriff -inspected delivery vans. This is a county road so the Road Commissio n will be reviewing the bids and doing the work. Commissioner McGillivray expressed concerns regarding the amount of traffic that would be trying to exit the lot in two directions. Mr. Holdsworth indicated he would ask t he Road Commission to do a traffic count and make sure this design will accommodate the traffic volume. Commissioner Woodward also asked that they take into consideration the need for a place where those riding the SMART bus can be dropped off and picked up. Dwyer moved to authorize Facilities Management to receive bids for the Court Tower Building South Relocation Project. Supported by Weipert. Motion carried unanimously on a roll call vote. 7. MR #14225 – BOARD OF COMMISSIONERS – ANALYSIS OF ANIMAL CONTROL SHELTER/PET ADOPTION CENTER AND ASSESSMENT OF FACILITY NEEDS The resolution was sponsored by Commissioner Shelley Taub, et. al to request Facilities Management to initiate a facility needs and assessment analysis for the Animal Control and Pet Adoption facilities and to have the results presented within six months of the adoption of the resolution. This assessment would include the requirements and potential sites for construction of a new building. Commissioner Taub explained that the existing building was constructed in 1 974 and in 1980 the County bought the facility from the Michigan Human Society. Since that time the County has grown quite a bit and the number of local units using the shelter has increased. Planning & Building Committee Page 5 September 30, 2014 Dwyer moved to report to recommend approval of the attached suggested resolution. Supported by Gershenson. Motion carried unanimously on a roll call vote. COMMUNICATIONS A. Economic Development & Community Affairs Dept., Community & Home Improvement Division – National Mortgage Settlement (NMS) Grant – Round 6 – Application B. Facilities Inspection Tour of the Courthouse Complex – 09/09/14 – Commissioner Weipert McGillivray moved to receive and file the communications. Supported by Dwyer. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:19 a.m. ____________________________________ _____________________________________ Helen Hanger, Sr. Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.