Loading...
HomeMy WebLinkAboutMinutes - 2014.10.02 - 36845TOM MIDDLETON Chairperson SHELLEY TAUB Vice Chairperson DAVID WOODWARD Minority Vice Chairperson October 2, 2014 Chairperson Middleton called the meeting of the Finance Com mittee to order at 9:05 a.m. in the Board of Commissioners' Auditorium of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Shelley Taub, David Woodward, Christine Long, John Scott, Kathy Crawford, Jeff Matis, Helaine Zack, Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE: None OTHERS PRESENT CHILDREN’S VILLAGE Joanna Overall, Manager COMMUNITY CORRECTIONS Barb Hankey, Manager COUNTY EXECUTIVE PURCHASING Pam Weipert, Compliance Officer Scott Guzzy, Purchasing Administrator HOMELAND SECURITY Ted Quisenberry, Manager MANAGEMENT & BUDGET Laurie Van Pelt, Director FISCAL SERVICES Lynn Sonkiss, Manager Ebru Adoglu-Jones, Supervisor Antonio Pisacreta, Analyst PUBLIC SERVICES Mark Newman, Director SHERIFF Michael McCabe, Undersheriff Dale Cunningham, Business Manager TREASURER Ross Gavin, Deputy Treasurer BOARD OF COMMISSIONERS Jim Ver Ploeg, Administrative Directo r Chris Ward , Sr. Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Taub moved approval of the previous minutes o f September 11, 2 014, as printed. Supported by Quarles. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long John Scott Kathy Crawford Jeff Matis Helaine Zack Nancy Quarles FINANCE COMMITTEE Page 2 October 2, 2014 AGENDA Taub moved to take up Item #4, “MR #14220 – Department of Health and Human Services – Homeland Security Division – Outdoor Warning System Expansion – The Township of Holly” first on the agenda, per Mr. Quisenberry’s request. Supported by Long. Motion carried on a voice vote. PUBLIC COMMENT None FY 2012 CONTINGENCY REPORT A change was made to the Contingency Report because MR #14200, Sheriff’s Office – Additional Sergeant Court Security resolution was entered under the FY 2014 balance in the September 5, 2014 Contingency Report when it should have been under the FY 2015 Contingency Fund Balance. Therefore, the Fiscal Year FY 2015 Contingency Fund balance of $295,000, dated September 29, 2014 is reduced by $40,595 to $254,405. The FY 2015 Grant Match balance of $1,160,000 will be decreased by $130,642 with the adoption of Item #2 on today’s Finance Committee agenda to $1,029,358. The FY 2014 Capital Outlay – Miscellaneous balance of $26,448 will be reduced by $22,000 with the approved memo for a furniture request for Probate Court. The Use of General Fund Equity During FY 2014 will be reduced by $13,030 with the adoption of Item #5 on today’s Finance Committee agenda. Long moved to receive and file the FY 2014 Contingency Report dated September 5, 2014, as amended. Supported by Zack. Motion carried on a voice vote. COMMUNICATIONS A. County Executive Compliance Office/Purchasing – Contract Exception Report for the O ctober 2, 2014 Finance Committee Meeting B. Economic Development and Community Affairs Department – Community & Home Improvement Division – National Mortgage Settlement (NMS) Grant – Round 6 - Application C. Notice of Hearing: City of Pontiac – October 2, 2014 at 5;30 p.m. – RE: Application for Industrial Facilities Tax Exemption Certificate Application for General Motors, LLC for New Construction at 220 E. Columbia (aka 170 Beverly), Pontiac, MI D. Notice of Hearing: City of Pontiac – October 2, 2014 at 5:30 p.m. – RE: Application for Industrial Facilities Tax Exemption Certificate Application for Challenge Mfg. Located at 2100 S. Opdyke Rd., Pontiac, MI E. Notice of Hearing: Charter Township of Orion – October 6, 2014 at 7:00 p.m. – RE: Application for Industrial Facilities Tax Exemption Certificate (IFEC) for Real and New Personal Property Improvements for Anixter, Inc. to be Located at 325 W. Silverbell Road, Ste. 200, Orion, MI 48359 Long moved to receive and file the Communications. Supported by Taub. Motion carried on a voice vote. FINANCE COMMITTEE Page 3 October 2, 2014 REGULAR AGENDA 4. DEPARTMENT OF HEALTH & HUMAN SERVICES – HOMELAND SECURITY DIVISION – OUTDOOR WARNING SYSTEM EXPANSION – THE TOWNSHIP OF HOLLY The Department of Health & Human Services is seeking approval of an interlocal agreement amendment with the Township of Holly for the purpose of adding two additional outdoor warning sirens at the locations designated by the Municipality. The total cost of the sirens is $46,000, and the County cost is $11,500, which is 25% of the cost. The Township of Holly will pay $34,500 towards the cost, which is 75%. This amendment has been approved by the Holly Township Board. Commissioner Woodward expressed concern about the lack of coverage in some areas as it pertains to tornado sirens. Mr.Quisenberry stated that there is an Emergency Notification System available for the public in which people can opt in to receive texts when bad weather is occurring or any other emergencies are happening in Oakland County. Individuals can sign up on the County website under Homeland Security link. Long moved approval of the attached suggested Fiscal Note. Supported by Scott. Motion carried unanimously on a roll call vote with Crawford absent. 1. MULTIDEPARTMENT: SHERIFF’S OFFICE , CIRCUIT COURT AND CHILDREN’S VILLAGE – 2014 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM - ACCEPTANCE The United States Department of Justice has awarded the County of Oakland and the City of Pontiac 158,331 in grant funding under the 20 14 Edward Byrne Memorial Justice Assistance Grant (JAG) Program for the period of October 1, 2013 through September 30, 2017. The County of Oakland will serve as the fiduciary lead agency for the entire award. Oakland County’s share of the award is $56,4 63. The Sheriff’s Office will use $33,163 of the funds to purchase a security camera monitoring system for prisoner transport vans, court detention gun lock boxes and tasers. The Circuit Court will use $13,300 of the funds to purchase evidence presentati on equipment, a microphone system for one courtroom and handheld dictation devices. Children’s Village will use $10,000 to purchase and install doorbells on the staff -secure treatment cottages. The remaining grant distribution will be used by the City of Pontiac to fund the Sheriff’s Office Law Enforcement contract with Pontiac to help deter and investigate violent crime through the use of overtime. No County match is required. Chairperson Middleton indicated that he would like more detail on the doorb ells for Children’s Village before this item goes to the full Board. Matis moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Crawford absent. 2. SHERIFF’S OFFICE – FISCAL YEAR 2015 AUTOMOBILE THEFT PREVENTION AUTHORITY (ATPA) GRANT ACCEPTANCE The State of Michigan, Automobile Theft Prevention Authority (ATPA), has awarded Oakland County $1,541,736 with a required grant match of $644,709, which includes a required match from oth er participating municipalities of $179,981 for the period of October 1, 2014 through September 30, 2015. The County is also expected to incur administrative and support costs of $70,538 for FY 2015, which has been included in the FY 2015 Budget in which the grant does not allow for reimbursement of indirect costs. Undersheriff McCabe indicated that this is a competitive grant process, and the County ha s been a FINANCE COMMITTEE Page 4 October 2, 2014 participant since 1986 . The grant is funded by a $1.00 surcharge through private automobile insurance policies, and for each $1.00 investment in the insurance policy there is a $57.00 reduction of the comprehensive portion of the policy. Undersheriff McCabe explained that to obtain this grant you need to show success in order to be rewarded, and t he Oakland County Sheriff’s Office received the 2 nd largest increase this year for its annual award in the State of Michigan. Long moved approval of the attached suggested Fiscal Note. Supported by Scott. Motion carried unanimously on a roll call vote with Crawford absent . 3. SHERIFF’S OFFICE – 2014 STATE CRIMINAL ALIEN ASSISTANCE PROGRAM (SCAAP) REIMBURSEMENT GRANT ACCEPTANCE The Sheriff’s Office is seeking approval of a grant acceptance through the State Criminal Alien Assistance Program (SCAAP). Undersheriff McCabe explained that every year the Federal Government reimburses the Oakland County Sheriff’s Office for illegal aliens that are housed in the County jail that are serving time as opposed to convicted and serving time. The Sheriff’s Office sends its database of individuals to the Federal Government, and they determine how much the reimbursement is. The amount of reimbursement has gone down every year since 2007, in which they received $118,000. This year the United States Department of Justice, Bureau of Justice Assistance has awarded Oakland County $32,767 in reimbursement funding for its SCAAP program. The reimbursement period is July 1, 2012 through June 30, 2013. There is No County match required for this grant. Taub moved approval of the attached suggested Fiscal Note. Supported by Quarles. Motion carried unanimously on a roll call vote. 5. BOARD OF COMMISSIONERS TRI-PARTY PROGRAM – ADDITIONAL APPROPRIATION FOR THE CITY OF NOVI – PROJECT NO. 52321 The City of Novi is requesting additional Tri-Party funds in the amount of $39,089 for the Haggerty Road Lane Gap (South of 10 Mile Road) project, which represents the remainder of Novi’s allocation for this year. The resolution approves an additional County cost of $13,030 (one-third of the cost) for this Project, which was originally approved per MR #14111 to widen Haggerty Road, south of 10 Mile Road. At that time the projected cost was estimated at $120,000, and the County share was $40,000 . Crawford moved approval of the attached suggested Resolution. Supported by Long. Motion carried unanimously on a roll call vote. 6. BOARD OF COMMISSIONERS – TAX INCREMENT FINANCING DISTRICT REVIEW POLICY AD HOC REVIEW COMMITTEE – AMENDMENT TO MISCELLANEOUS RESOLUTION #08098 The resolution authorizes the County Treasurer, the Equalization Division of Economic Development and Corporation Counsel to designate both a representative and an alternate to the Tax Increment Financing (TIF) District Review Policy Ad Hoc Review Committee in or der to secure a quorum and schedule meetings in a timely manner. The TIF District Review Policy Ad Hoc Review Committee members serve a two -year term consistent with the Board of Commissioners’ two -year term. The County Treasurer, Equalization Division o f Economic Development and Corporation Counsel shall provide a letter to the Board of Commissioners at the beginning of each Board of Commissioners’ two - FINANCE COMMITTEE Page 5 October 2, 2014 year term identifying their representative and alternate to the TIF District Review Policy Ad Hoc Review Committee. Taub moved approval of the attached suggested Resolution. Supported by Quarles. Motion carried unanimously on a roll call vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 9:45 a.m. ________________________ _______________________________ Pamela L. Worthington Jim VerPloeg Committee Coordinator Administrator Director NOTE: The foregoing minutes are subject to Committee approval.