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HomeMy WebLinkAboutMinutes - 2014.10.14 - 36847 October 14, 2014 Chairperson Runestad called the meeting to order at 9:38 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Jim Runestad, Robert Gosselin, Gary McGillivray, Mike Bosnic, Bill Dwyer, Philip Weipert, Marcia Gershenson, David Woodward COMMITTEE MEMBERS ABSENT: None OTHERS PRESENT: CENTRAL SERVICES J. D. VanderVeen, Director Karl Randall, Manager, Aviation FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager Jason Warner, Supervisor HEALTH & HUMAN SERVICES George Miller, Director TREASURER’S OFFICE Andy Meisner, Treasurer Jody DeFoe, Chief, Deputy Treasurer Ross Gavin, Deputy Treasurer Laura Schmitt, Chief Tax Administrator WATER RESOURCES COMMISSIONER Sue Coffey, Manager Sherri Gee, Chief Administrator Carrie Cox, Civil Engineer III BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Chris Ward, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Runestad led the Pledge of Allegiance. PUBLIC COMMENT None. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Mike Bosnic Bill Dwyer Philip Weipert Marcia Gershenson David Woodward JIM RUNESTAD Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Minutes Page 2 October 14, 2014 APPROVAL OF THE MINUTES McGillivray moved approval of the minutes of September 30, 2014, as printed. Supported by Weipert. Motion carried on a voice vote. APPROVAL OF THE AGENDA Gershenson moved to amend the agenda by adding “Facilities Planning & Engineering/Health and Human Services – Children’s Village Kennel Construction” to th e agenda as Item #4. Supported by Weipert. Gershenson moved approval of the agenda, as amended. Supported by Weipert. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. DEPARTMENT OF CENTRAL SERVICES – OAKLAND TROY AIRPORT – 2014 GRANT PROGRAM ACCEPTANCE – INSTALL RUNWAY VISUAL GUIDANCE – 9/27 PAPIs (REPLACE AND RELOCATE); FAA REIMBURSABLE AGREEMENT – PAPI FLIGHT CHECK - CONSTRUCTION The Michigan Department of Transportation has awarded the County of Oakland $78,000 in grant funding , which includes $2,000 in State funds , for a project that consists of the installation of visual guidance – 9/27 Precision Approach Path Indicator (PAPI) lights to replace the current ones, which are obsolete. These lights give the pilots indication of their position as they are approaching the airport. The grant requires a County match of $2,000, which is available from the Airport Fund. Mr. VanderVeen explained that the State of Michigan acts as the agent under this grant for the County of Oakland. Dwyer moved to recommend approval of the attached suggested resolution . Supported by Gosselin. Motion carried unanimously on a roll call vote . 2. WATER RESOURCES COMMISSIONER – SYSTEMS CONTROL UNIT REORGANIZATION AND POSITION CHANGES The Supervisory Control & Data Acquisition (SCADA) System provides electronic control of valves and water storage systems that allow them to operate automatically, and in the past the Water Resources Commissioner (WRC) has had to contract with a number of vendors to keep up on the required maintenance and upgrades of these systems. Therefore, the WRC is proposing to reorganize its Systems Control Unit by creating new classifications and retitling several positions in order to increase staff in -house with the expertise on th e SCADA system. This reorganization will help decrease WRC’s reliance on outside contractors . Planning and Building Committee Minutes Page 3 October 14, 2014 The WRC is proposing a reorganization of the Systems Control Unit by creating three (3) new classifications, retitling five (5) positions, upwardly reclassifyi ng one position, creating three (3) full -time Proprietary-funded positions and deleting two (2) positions. Ms. Gee explained that they would be taking one position and upgrading it to a supervisor to manage the skilled work force in the Systems Control Un it. Dwyer moved to recommend approval of the attached suggested resolution. Supported by Gosselin. Motion carried unanimously on a roll call vote with Woodward absent . 3. FACILITIES MANAGEMENT – FACILITIES PLANNING & ENGINEERING/TREASURER’S OFFICE – BOOK ROOM CONVERSION PROJECT Mr. Meisner explained that State statutes require that physical files of foreclosure records are maintained for 40 years. The files are currently stored in boxes around the Treasurer’s Office, potentially restricting walkways. The Department of Facilities Management and the Treasurer’s Office are seeking approval of a project to renovate space to accommodate these files through the Book Room Conversion Project. The estimated cost of this project is $8,200, including a conti ngency of $1,072. Facilities Management staff will perform the project with the assistance of annual, competitively bid contractors. Ms. DeFoe indicated that proceeds from the Land Sale are available for this project, and going forward they are consideri ng a Tax Management System that would digitize some of the records, but there will always be some physical records. McGillivray moved to recommend approval of the attached suggested resolution. Supported by Gershenson. Motion carried unanimously on a roll call vote with Woodward absent . Gershenson moved to directly refer this resolution to the Finance Committee. Supported by McGilivray. Motion to directly refer carried on a voice vote. 4. FACILITIES PLANNING & ENGINEERING/HEALTH AND HUMAN SERV ICES – CHILDREN’S VILLAGE KENNEL CONSTRUCTION The Departments of Facilities Planning & Engineering and Health and Human Services are seeking acceptance of a donation by the Children’s Village Foundation in the amount of $59,38 6. The money would be used to construct six (6) dog houses and four (4) runs adjacent to the C V-Kitchen building. Mr. Holdsworth explained that he had requested this item be directly referred to the Finance Committee to allow them to begin construction this fall, weather permitting. Mr. Miller explained that this project will assist with the Teacher’s Pet Program, which is a program that he brought to Oakland County about 3 – 4 years ago. Currently, several volunteers transport dogs to Children’s Village for the Teacher’s Pet Prog ram. The Teacher’s Pet Program whereby kids at Children’s Village are matched up with a particular dog, and they work with them for about 10-12 weeks to make them adoptable. Mr. Miller indicated that the adoption rate to date is 95%. Planning and Building Committee Minutes Page 4 October 14, 2014 Dwyer moved to recommend approval of the attached suggested resolution. Supported by Bosnic. Weipert moved to amend the resolution by changing the areas of the resolution where it states “four dog kennels” to six (6) dog houses and four (4) runs in the 1st and 3rd WHEREAS paragraphs and in the BE IT FURTHER RESOLVED paragraph. Supported by McGillivray. Motion to amend carried unanimously on a roll call vote with Woodward absent. Main motion, as amended, carried unanimously on a roll call vote. COMMUNICATIONS A. Building Authority Minutes – 4/9/14 and 5/14/14 B. Oakland County Airport Committee Minutes – 3/27/14 C. Inspection Tour of Courthouse Complex – Bill Dwyer Dwyer moved to receive and file the Co mmunications. Supported by McGillivray. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 9:59 a.m. ______________________________________ _____________________________________ Pamela L. Worthington, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.