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HomeMy WebLinkAboutMinutes - 2014.11.12 - 36852 November 12, 2014 Vice-Chairperson Gosselin called the meeting to order at 9:37 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Robert Gosselin, Gary McGillivray, Bill Dwyer, Philip Weipert, Marcia Gershenson, David Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE: Jim Runestad and Mike Bosnic OTHERS PRESENT: FACILITIES MANAGEMENT Art Holdsworth, Director Jason Warner, Supervisor, Planning & Eng. Paul Zachos, Property Manager PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer PLANNING & ECONOMIC DEVELOPMENT Mary Langhauser, Supervisor WATER RESOURCES COMMISSIONER Phil Sanzica, Chief Deputy WRC Glenn Appel, Chief Engineer Mike Walsh, Civil Engineer 3 BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Chris Ward, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Vice-Chairperson Gosselin led the Pledge of Allegiance. PUBLIC COMMENT None. APPROVAL OF THE MINUTES Dwyer moved approval of the minutes of October 14, 2014, as printed. Supported by McGillivray. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Mike Bosnic Bill Dwyer Philip Weipert Marcia Gershenson David Woodward JIM RUNESTAD Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Minutes Page 2 November 12, 2014 AGENDA McGillivray moved to amend the ag enda by removing Items #4 “Planning and Economic Development Services’ Division Resolution Approving Project Area and Project District Area (Oakland U Energy, LLC Project) – City of Auburn Hills” and Item #5 “Planning and Economic Development Services’ Division Resolution Confirming Appointment of Additional EDC Directors (Oakland U Energy, LLC Project) – City of Auburn Hills” from the agenda, per Ms. Langhauser . Supported by Woodward. Approval of the agenda, as amended, carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. WATER RESOURCES COMMISSIONER – RESOLUTION TO ESTABLISH HURON -ROUGE SEWAGE DISPOSAL SYSTEM WALLED LAKE – NOVI WASTEWATER TREATMENT PLANT 2014 RETENTION BASIN AND CAPACITY IMPROVEMENTS PROJECT AND AUTHORIZE HURON - ROUGE SEWAGE DISPOSAL SYSTEM WALLED LAKE -NOVI WASTEWATER TREATMENT PLANT 2014 RETENTION BASIN AND CAPACITY IMPROVEMENTS CONTRACT The Water Resources Commissioner is seeking approval of a contract between the County of Oakland and the City of Walled Lake and the City o f Novi for the 2014 Retention Basin and Capacity Improvements Project. The project consists of the construction of a 470,000 gallon retention tank to sto re excess storm water to meet the State of Michigan’s Sanitary Sewage Overflow P olicy. Once this project is completed it will provide an increase in the overall capacity of the Walled Lake -Novi Wastewater Treatment Plant from 10,000 REUs to 12,121 REUs, which will meet the communities’ long -term capacity needs. The project is expected to be completed by September 2015. No bonds are needed for this project. The total project cost of $1,750,000 will be funded with a cash payment of $446,809 from the City of Novi and $1,303,191 from existi ng Wastewater Treatment Plant (WWTP) reserve funds. Both the Cities of Walled Lake and Novi are in support of this project and have signed the contract. Dwyer moved to recommend approval of the attached suggested resolution . Supported by Gershenson. Motion carried unanimously on a roll call vote with Runestad and Bosnic absent. 2. PARKS AND RECREATION COMMISSION – 2013 MICHIGAN NATURAL RESOURCES TRUST FUND GRANT ACCEPTANCE The Michigan Department of Natural Resources (DNR) has awarded the County of Oakland $37,700 in grant funding from the Michigan Natural Resour ces Trust Fund to install a universally-accessible small boat launch at Independence Oaks. The total cost of the project is $50,300, and the remaining balance of $12,600 will come from the Parks and Recreation Fund. Ms. Prowse explained that this is the same type of boat launch that was funded by a 2012 Recreation Passport grant for installation at Addison Oaks. Staff anticipates bidding the two boat launches together . Planning and Building Committee Minutes Page 3 November 12, 2014 Woodward moved to recommend approval of the attached suggested resolution. Supported by Dwyer. Motion carried unanimously on a roll call vote with Runestad and Bosnic absent. 3. PARKS AND RECREATION COMMISSION – CHRYSLER FOUNDATION – 2014 MOTOR CITIZENS GRANT ACCEPTANCE The Chrysler Foundation has awarded the Oakland County Parks an d Recreation Commission a $500 grant to recognize the volunteer services performed by Chrysler Grou p LLC employees in August 2014, at Independence Oaks County Park in Waterford. The funds may be considered a charitable donation as no specific project is targeted for these funds. The resolution accepts the $500 2014 Motor Citizens grant. Commissioner Woodward asked whether there is information available in regard to the amount of funds that have come into the parks foundation. Mr. Stencil indicated that information can be provided, and he suggested that the Board of Commissioners request s an annual report in the future. Ms. Prowse indicated that as the parks foundation moves forward, grows stronger and there is more fundraising activity for the parks foundation, there is anticipation of a formal agreement with the County outlining details including an accounting of funds coming in to the parks foundation. Gershenson moved to recommend approval of the attached suggested resolution. Supported by McGillivray. Motion carried unanimously on a roll call vote with Runestad and Bosnic absent. 6. DEPARTMENTS OF FACILITIES MANAGEMENT/SHERIFF’S OFFICE – APPROVAL AND ACCEPTANCE OF LEASE AGREEMENT WITH 2470 ELIZABETH LAKE ROAD, LLC, FOR USE OF THE QUALITY PONTIAC BUILDING FOR STORAGE OF EQUIPMENT AT 2470 ELIZABETH LAKE ROAD, WATERFORD, MICHIGAN The Departments of Facilities Management and the Sheriff’s Office are seeking approval of a lease agreement between 2470 Elizabeth Lake Road, LLC and the County of Oakland fo r the use of the Quality Pontiac building for storage of equipment at 2470 Elizabeth Lake Road in Waterford, Michigan. Currently the equipment is being stored at a warehouse on Opdyke Road . The location of the former Quality Pontiac car dealership building is advantageous, and the Homeland Security Division and Health Division have several trucks and trailers for emergency response that could also be stored at this facility. This is a three - year lease that, if approved, would commence on December 1, 2014 . Dwyer moved to recommend approval of the attached suggested resolution. Supported by Gershenson. Dwyer moved to amend the resolution, as recommended on the blu e copies that were distributed. Supported by Weipert. Motion to amend carried unanimously on a roll call vote with Runestad and Bosnic absent. Main motion, as amended, carried unanimously on a roll call vote with Runestad and Bosnic absent. Planning and Building Committee Minutes Page 4 November 12, 2014 7. ANIMAL CONTROL (AC)/FACILITIES PLANNING & ENGINEERING (FPE) – ANIMAL CONTROL BUILDING SECURITY ENHANCEMENT PROJECT The Departments of Animal Control and Facilities Planning & Engineering are requesting approval of a security enhancement project that includes installing security cameras at various areas of the Animal Control and Pet Adoption Center fa cility based on a safety need that was identified and possible risks that they have encountered. There are visitors coming in and out of the building all day, and there is not a lot of supervision with the general public. The total project costs will not exceed $214,000, which includes a bid from Simplex-Grinnell, Inc. (SGI) of $182,510, $5,000 for Facilities Management & Operations labor, $6,800 for professional services and a contingency of $19,690. The resolution authorizes the transfer of funding in the amount of $214,000 for the Animal Control building security enhancement project and the approval of a contract with SGI. Mr. Newman indicated that the funds would be coming out of an existing budget for security enhancements. Commissioner Woodward expressed concerns about adding camera equipment to the current facility since Facilities Management is actively exploring the building of a new facility to replace it, unless there is an indication that the public may be in jeopardy or danger ; however, he indicated that he would be open to reconsidering the approval of this project once the Request for Proposals (RFP) process is complete and to then compare this project to other proposed projects. Mr. Newman indicated that there has been a security issue with the Trustees who work at the Animal Control facility, which have been reported through the Jail Alternative for Michigan Services (JAMS) system. Commissioner Woodward asked for an accounting of the instances or JAMS system information. Mr. Warner indicated that the cameras could be reused at the new facility. Commissioner Gershenson expressed concerns that depending on when the new facility is built and the advancement of technology, the security equipment could be obsolete by that time. Weipert moved to postpone consideration of this resolution until the next Planning and Building Committee meeting of December 2, 2014 to allow time for more information to be provided . Supported by Dwyer. Motion to postpone carried unanimously on a roll call vote with Runestad and Bosnic absent. 8. DEPARTMENT OF FACILITIES MANAGEMENT – FACILITIES PLANNING & ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR FY 2015 EMERGENCY OPERATIONS CENTER RENOVATION PROJECT The Department of Facilities Management is requ esting committee approval to receive bids for the renovation and upgrades to the Emergency Operations Center EOC. The current Capital Improvement Plan includes a project for $110,000 to renovate the EOC. The renovation will upgrade the room as the 911 Dispatch Center across the hall was renovated using the latest technology. McGillivray moved approval to authorize the Purchasing Division to receive bids to renovate the EOC. Supported by Dwyer. Motion carried on a voice vote. COMMUNICATIONS None. Planning and Building Committee Minutes Page 5 November 12, 2014 OTHER BUSINESS/ADJOURNMENT Mr. Stencil gave a brief update on the ORV park that is proposed to be developed near the Groveland Oaks County Park. There being no further business to come before the Commi ttee, the meeting adjourned at 10:24 a.m. ______________________________________ _____________________________________ Pamela L. Worthington, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.