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HomeMy WebLinkAboutMinutes - 2014.12.02 - 36858 December 2, 2014 Vice-Chairperson Gosselin called the meeting to order at 9:31 a.m. in Committee Room A of the Courthouse Auditorium Wing, County S ervice Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Robert Gosselin, Gary McGillivray, Mike Bosnic, Bill Dwyer, Philip Weipert, Marcia Gershenson, David Woodward COMMITTEE MEMBERS ABSENT WITH NOTICE: Jim Runestad OTHERS PRESENT: ANIMAL CONTROL Bob Gatt, Manager COMMUNITY AND HOME IMPROVEMENT Kathy Williams, Supervisor FACILITIES MANAGEMENT Art Holdsworth, Director Paul Zachos, Property Manager HUMAN RESOURCES Sara Kohn, Analyst PUBLIC SERVICES Mark Newman, Director BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Direc tor Chris Ward, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Vice-Chairperson Gosselin led the Pledge of Allegiance. PUBLIC COMMENT None. APPROVAL OF THE MINUTES Dwyer moved approval of the minutes of November 12, 2014, as printed. Supported by Bosnic. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE Mike Bosnic Bill Dwyer Philip Weipert Marcia Gershenson David Woodward JIM RUNESTAD Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Minutes Page 2 December 2, 2014 AGENDA McGillivray moved approval of the agenda, as printed. Supported by Bosnic. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY ROUND 6 NATIONAL MORTGAGE SETTLEMENT GRANT FOR HOMEOWNERSHIP COUNSELING SERVICES - ACCEPTANCE The Department of Economic Developme nt & Community Affairs is requesting approval of a grant in the amount of $19,163 that was awarded by the Michigan State Housing Development Authority (MSHDA) through the National Mortgage Settlemen t (NMS). The funds will be used to provide foreclosure re lated counseling services such as financial coaching, pre -purchase counseling, credit budgeting, money management, insurance, how to buy a house, affordability, etc. to Oakland County families. An amended agreement was submitted for consideration in plac e of the original agreement in the packet. Gershenson moved to recommend approval of the attached suggested resolution with amended agreement. Supported by Weipert. Motion carried unanimously on a roll call vote with Runestad absent. 2. FACILITIES MANAGEMENT – LEASE AMENDMENT #1 FOR 52 -1 NOVI DISTRICT COURT Facilities Management is seeking approval of a lease amendment that is between the County of Oakland and Hannawa Novi Holdings, LLC for the use of the facility that currently houses the 52 -1 Novi District Court. The original lease had a maintenance condition for the heating, ventilating and air conditioning unit system that was County responsibility. The amendment gives this responsibility to the landlord instead of the County to perform the maintenance; however, the landlord will be entitled for reimbursement by the County. The amendment states that the Tenant shall reimburse the Landlord for the actual costs associated with the items listed in Section 2 of the amendment, which are required for p reventative maintenance. Dwyer moved to recommend approval of the attached suggested resolution. Supported by Bosnic. Motion carried unanimously on a roll call vote with Runestad absent. Woodward moved to directly refer this resolution to the Financ e Committee for immediate consideration. Supported by Dwyer. Motion carried on a voice vote. Planning and Building Committee Minutes Page 3 December 2, 2014 3. ANIMAL CONTROL (AC)/FACILITIES PLANNING & ENGINEERING (FPE) – ANIMAL CONTROL BUILDING SECURITY ENHANCEMENT PROJECT (POSTPONED FROM NOVEMBER 12 TH MEETING) The Departments of Animal Control and Facilities Planning & Engineering are requesting approval of a security enhancement project that includes installing security cameras at various areas of the Animal Control and Pet Adoption Center facility based on a safety need that was identified and possible risks that they have encountered. There are visitors coming in and out of the building all day, and there is not a lot of supervision with the general public. The total project costs will not exceed $214,000 , which includes a bid from Simplex-Grinnell, Inc. (SGI) of $182,510, $5,000 for Facilities Management & Operations labor, $6,800 for professional services and a contingency of $19,690. The resolution authorizes the transfer of funding in the amount of $214,000 for the Animal Control building security enhancement project and the approval of a contract with SGI. Mr. Holdsworth indicated that a pproximately 50% of the cost pertains to the installation and wiring of the cameras. Mr. Holdsworth explained that about a year ago the Sheriff’s Office conducted a security review of all County facilities. Mr. Holdsworth indicated that he broke down those recommendations into four priority groupings, and each priority grouping will be bid to gether. The first prio rity grouping includes the South Oakland Office/South Oakland Health, the Novi District Court, North Office building and the North Oakland Health building. The results of those bids will be provided to the commissioners . Mr. Gatt explained that with his approximate 30 years of law enforcement experience, one of the things that he noticed right away when coming to the anima l shelter was that there is no security. He indicated that thousands of people from the public come to the animal shelter every year, a nd he supports having security cameras installed. Mr. Holdsworth indicated that Facilities Management has been working with the architect and a project manager to come up with a budget for a new animal shelter facility, and he anticipates that a budget w ill be determined within approximately a month. Weipert moved to recommend approval of the attached suggested resolution. Supported by Dwyer. Motion carried on a roll call vote with McGillivray, Gershenson and Woodward voting no. Bosnic moved to directly refer this resolution to the Finance Committee for immediate consideration. Supported by Weipert. Motion carried on a voice vote. COMMUNICATIONS A. Memo from Art Holdsworth – Response to Questions – Relocation of South Court Tower Blvd. Bosnic moved to receive and file Communication Item A. Supported by Weipert. Motion carried on a voice vote. Planning and Building Committee Minutes Page 4 December 2, 2014 OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Commi ttee, the meeting adjourned at 10:25 a.m. ______________________________________ _____________________________________ Pamela L. Worthington, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.