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HomeMy WebLinkAboutMinutes - 2014.12.03 - 36860John A. Scott Chairperson Bob Hoffman Vice Chairperson Janet Jackson Minority Vice Chairperson December 3, 2014 Chairperson Scott called the meeting of the Human Resource s Committee to order at 1:31 p.m. in Committee Room A of the Commissioners’ Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : John A. Scott, Bob Hoffman, Janet Jackson, Thomas F. Middleton, Philip Weipert COMMITTEE MEMBERS ABSENT: Mattie Hatchett, Jim Runestad OTHERS PRESENT HUMAN RESOURCES Lori Taylor, HR Manager Kelly Fitzpatrick, HR Supervisor Kristy Slosson, HR Supervisor Heather Mason, Comp/Class Supvsr. Frank Russell, Analyst Sara Kohn, Analyst Hailey Seguin, Clerk PUBLIC SERVICES Mark Newman, Director ANIMAL CONTROL Joanie Toole, Chief VETERANS SERVICES Garth Wootten, Manager SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Business Manager Charles Snarey, Major Curtis Childs, Captain Matt Costello, Program Services Unit Marcus Merrell, Program Services Unit BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Chris Ward, Sr. Analyst Tracy Stolzenfeld, Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Weipert moved to approve the minutes of November 12, 2014, as printed. Supported by Jackson. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, BLDG. 12E, PONTIAC, MICHIGAN 48341 -0475 Telephone: (248) 858 -0100 FAX: (248) 858 -1572 HUMAN RESOURCES COMMITTEE Thomas Middleton Jim Runestad Philip Weipert Mattie Hatchett HUMAN RESOURCES COMMITTEE Page 2 December 3, 2014 PUBLIC COMMENT None. AGENDA ITEMS 1. 52/4 DISTRICT COURT (TROY) – 2015 MICHIGAN DRUG COUR T GRANT PROGRAM - ACCEPTANCE The 52-4 District Court in Troy is seeking acceptance of a grant from the Supreme Co urt Administrative Office (SCAO). This is an annual grant that will fund the creation of one part-time non-eligible 1,000 hours Special Revenue Probation Officer I position and to continue the existing part-time 500 hours General Clerical position. The grant award from SCAO is $70,000. A SCAO representative visited last April and reviewed the grant expenditures. Their recommendation to the court was to incorporate a full- time Probation Officer with the grant funding. At this time grant funds do not support a full -time position. An additional testing agency was obtained from the recent bid process. Middleton moved to recommend approval of the attached suggested resolution . Supported by Weipert. Motion carried unanimously on a roll call vote with Hatchett, Hoffman and Runestad absent. 2. MR #14278 - SHERIFF’S OFFICE – POSITION CHANGES – INMATE PROGRAM SERVICES The Sheriff’s Office is se eking approval of personnel changes in the Inmate Program Services. The change is being implemented to better suit the department’s needs. The plan is to delete one Chief Corrections Programs Services classification and create the following three positio ns: One full-time Inmate Casework Supervisor, one part -time, non-eligible, 1,000 hours per year Office Assistant II for Special Teams Unit and one part -time, non-eligible Office Assistant II for the Administration Unit. Jackson moved to report to recommend approval of the attached suggested resolution. Supported by Weipert. Motion carried unanimously on a roll call vote with Hatchett, Hoffman and Runestad absent. 3. MR #14279 - SHERIFF’S OFFICE – POSITION CHANGES – OCCMHA REIMBURSEMENT FOR JAIL ALLIANCE WITH SUPPORT (JAWS) PROGRAM The Sheriff’s Office is requesting approval for personnel position changes in the Jail Alliance With Support (JAWS) Program, which will be reimbursed by Oakland County Community Mental Health Authority (OCCMHA). The plan is to delete one full-time eligible Inmate Caseworker and replace it with the creation of two part-time, non -eligible, 1,000 hours Inmate Caseworker positions. Due to decreased funding, the benefits coverage for the current caseworker is being discontinued. An existing part-time, non-eligible Inmate Substance Abuse Technician position will be continued. Program participants are usually non-violent male or female offenders with mental health issues who are under a psychiatrist’s care while in jail. Middleton moved to report to recommend approval of the attached suggested resolution. Supported by Weipert. HUMAN RESOURCES COMMITTEE Page 3 December 3, 2014 Motion carried unanimously on a roll call vote with Hatchett and Runestad absent. 4. MR #14280 - SHERIFF’S OFFICE – CONTINUATION OF OCCMHA AGREEMENT AND INMATE CASEWORKER POSITION The Sheriff’s Office is requesting authorization to continue the OCCMHA agreement for the reimbursement of the Inmate Caseworker position. Similar to the previous resolution regarding position changes, the OCCMHA will provide reimbursement for the partial support of one full -time eligible Inmate Caseworker in Corrective Services – Detention Facilities Division/Inmate Program Services. Middleton moved to report to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote with Hatchett and Runestad absent. 5. MR #14281 - SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF LYON 2013 -2015 The Sheriff’s Office is see king approval of an amendment for law enforcement services in Lyon Township that reflects the addition of four full -time eligible Deputy II’s and one full -time eligible Deputy I. These positions will be added to the Contract Patrol Lyon Unit, Patrol Servi ces Division, effective January 1, 2015. Weipert moved to report to recommend approval of the attached suggested resolution. Supported by Hoffman. Motion carried unanimously on a roll call vote with Hatchett and Runestad absent. 6. MR #14282 - SHERIFF’S OFFICE – CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT SERVICES IN THE CITY OF ROCHESTER HILLS 2013 -2015 The Sheriff’s Office is seeking approval o f an amendment for law enforcement services in Rochester Hills that reflects the addition of one full-time eligible Deputy II and one full -time eligible Account Clerk I, along with the deletion of two part -time, non-eligible, 1,000 hours per year Account Clerks. Hoffman moved to report to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote with Hatchett and Runestad absent. 7. MR #14283 - SHERIFF’S OFFICE – CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF COMMERCE 2013 -2015 The Sheriff’s Office is seeking approval of an amendment for law enforcement services in Commerce Township that reflects the upgrading of one existing Deputy II to a Patrol Sergeant. Commerce currently has one Lieutenant and one Sergeant. This change will provide sufficient supervision for the split shift, 7:00 p.m. to 3:00 a.m., at the substation. Hoffman moved to report to recommend approval of the attached suggested resolution. HUMAN RESOURCES COMMITTEE Page 4 December 3, 2014 Supported by Jackson. Motion carried unanimously on a roll call vote with Hatchett and Runestad absent. 8. SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF OXFORD 2013 -2015 The Sheriff’s Office is seeking approval of an amendment to the law enforcement services contract for Oxford Township, which would restor e one existing Patrol Investigator to a Sergeant and upgrade a Sergeant to a Lieutenant. During the economic downturn, a Lieutenant position was eliminated. Oxford Township passed a millage renewal which made the return to prior supervision levels possible. Middleton moved to recommend approval of the attached suggested resolution. Supported by Weipert. Motion carried unanimously on a roll call vote with Hatchett and Runestad absent. 9. SHERIFF’S OFFICE – CONTRACT AMENDMENT #3 FOR LAW ENFORCEMENT SER VICES IN THE CHARTER TOWNSHIP OF OAKLAND 2013 -2015 The Sheriff’s Office is seeking approval of an amendment to the law enforcement services contract for Oakland Township, which would restore one existing Patrol Investigator to a Sergeant and upgrade a Sergeant to a Lieutenant. Oakland Township had a similar situation as Oxford Township. The proposed change would provide for sufficient supervision on the split shift. Weipert moved to recommend approval of the attached suggested resolution. Supported by Middleton. Motion carried unanimously on a roll call vote with Hatchett and Runestad absent. 10. BOARD OF COMMISSIONERS – POSITION CHANGES AND REORGANIZATION The Board of Commissioners is requesting authorization to change and reorganize admin istrative staff positions. Due to vacancies in personnel, the Board along with Human Resources’ input, has created a reorganization plan as fol lows: To eliminate the vacant S enior Analyst and Senior Coordinator positions, to delete the Senior Coordinator classification, to increase the pay of the existing Senior Analyst, to create a new classification/position of Analyst, to increase the pay for th e Secretary II and to create a Coordinator position. Mr. VerPloeg explained the department’s realignment plan and answered questions from the Committee. Discussion was held concerning other positions within the organization. Weipert moved to recommend approval of the attached suggested resolution. Supported by Hoffman. Motion carried on a roll call vote with Hatchett and Runestad absent. 11. BOARD OF COMMISSIONERS – ANNUAL STIPEND ALLOWANCE FOR BOARD LEADERSHIP The Board of Commissioners is requesting authorization to supplement the compensation for Commissioners in leadership roles. The proposed increase is 20% of Board members’ compensation for HUMAN RESOURCES COMMITTEE Page 5 December 3, 2014 the Board Chairman and 5% for the Vice Chair, Republican Caucus Chair and Democratic Caucus Ch air. Should the chairs choose, the stipend compensation can be returned or donated . In comparison, Macomb County’s Board Chairperson is a full-time employee. Mr. VerPloeg compared the compensation of the Board of Commissioners members in several area counties to ours. Hoffman moved to recommend approval of the attached suggested r esolution. Supported by Middleton. Motion carried on a roll call vote with Hatchett and Runestad absent and Scott voting no . Middleton moved to directly refer the resolution to the Finance Committee. Supported by Hoffman. Motion to refer carried on a voice vote. 12. MR #14275 - DEPARTMENT OF PUBLI C SERVICES: VETERANS SERVICES AND ANIMAL CONTROL POSITION CHANGES The Public Services Department is requesting authorization to delete a vacant Office Assistant II position and to create a full-time eligible Veterans Benefits Counselor I and a 1,000 hour s per year part-time, non- eligible Veterinarian position. Veterans’ Services would like to eliminate the Office Assistant position and create a Veterans Benefits Counselor position, which is cost neutral. The Veterans’ Court has recently seen an increased demand for services across the county. Current software and portable laptops with printers available has increased the opportunity for field work, which allows services to be more accessible to veterans. The extra 1,000 hours part-time veterinarian will supplement the current part-time Veternarian position of 1,500 hours. The Animal Control Department plans to start a low -cost spay/neuter clinic for cats to help control the rising population. The Veterinarian position will be funded by the Legacy Fund. Middleton moved to report to recommend approval of the attached suggested resolution. Supported by Jackson. Motion carried unanimously on a roll call vote with Hatchett and Runestad absent. 13. HUMAN RESOURCES DEPARTMENT – EXTENSION OF MERIT SYSTEM ELIGIBILITY LISTS Human Resources is requesting authorization to extend E ligibility Lists for 21 classifications, as noted in the memo, for six months. Hoffman moved approval of the Extension of Merit System Eligibility Lists. Supported by Jackson. Motion carried unanimously on a roll call vote with Hatchett and Runestad absent. 14. WELLNESS PROGRAM UPDATE A brief overview of the Wellness Program Update report was presented . Ms. Scarlet highlighted the main points. One recent expansion of the plan was to allow individuals to use their own personal care physicians. This feature resulted in increased participation. Health care costs over the eight years of the program have remained relatively flat. The program is considered successful and has realized positive health benefits. HUMAN RESOURCES COMMITTEE Page 6 December 3, 2014 Middleton moved to receive and file the Wellness Program Update. Supported by Weipert. Motion carried on a voice vote. CONSENT AGENDA/COMMUNICATIONS A. Position Change Summary B. Retirement Minutes – October 2014 C. Personnel Appeal Board Update Jackson moved to receive and file items A , B and C. Supported by Weipert. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the Committee, the meeting was adjourned at 2:40 p.m. _______________________________________ __________________________________ Tracy Stolzenfeld , Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject t o Committee approval.