Loading...
HomeMy WebLinkAboutMinutes - 2014.12.04 - 36861 December 4, 2014 Chairperson Middleton called the meeting of the Fina nce Committee to or der at 9:10 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Shelley Taub, David Woodward, John Scott, Kathy Crawford, Jeff Matis, Helaine Zack COMMITTEE MEMBERS ABSENT WITH NOTICE Christine Long, Nancy Quarles OTHERS PRESENT COMMUNITY & HOME IMPROVEMENT Kathy Williams, Supervisor COMPLIANCE OFFICE Pam Weipert, Compliance Officer 52nd DISTRICT COURT – Division 4 Jill Palulian, Court Administrator Patricia Bates, Probation Supervisor EQUALIZATION Dave Hieber, Manager Gloria Norris, Tax Standards Specialist Shannon Moore, Equalization Clerk FACILITIES MANAGEMENT Art Holdsworth, Director HUMAN RESOURCES Nancy Scarlet, Directo r INFORMATION TECHNOLOGY Ed Poisson, Director MANAGEMENT & BUDGET Lori VanPelt, Director FISCAL SERVICES Ebru Adoglu-Jones, Supervisor II Antonio Pisacreta, Analyst Nancy Falardeau, Analyst Monica Tinsley, Analyst PUBLIC SERVICES Mark Newman, Directo r ANIMAL CONTROL Bob Gatt, Manager VETERANS’ SERVICES Garth Wootten, Manager PURCHASING Scott Guzzy, Purchasing Administration SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Business Manager Chuck Snarey, Major, Corrections Curtis Childs, Captain Dorothy Hall, Executive Lieutenant Matt Costello, Program Services Supervisor Marcus Merrell, Program Services Supervisor TREASURER’S OFFICE Ross Gavin, Deputy Treasurer BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Chris Ward, Senior Analyst Pamela Worthington, Committee Coordinator OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long John Scott Kathy Crawford Jeff Matis Helaine Zack Nancy Quarles TOM MIDDLETON Chairperson SHELLEY TAUB Vice Chairperson DAVE WOODWARD Minority Vice Chairperson FINANCE COMMITTEE Page 2 December 4, 2014 PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Zack moved approval of the previous minutes of November 13, 2014 and November 19, 2014, as printed. Supported by Scott. Motion carried on a voice vote. PRESENTATION OF THE AGENDA Crawford moved approval of the agenda with Item #29 removed from the agenda. Supported by Taub. Motion carried on a voice vote. PUBLIC COMMENT None. FY 2015/FY 2016/FY 2017 CONTINGENCY REPORT The General Contingency balance of $254,405 will be decreased by $109,848 to $144,557 with the adoption of Items #7 and #22 on today’s Finance Committee agenda. The FY 2015 – FY 2017 Use of Classification and Rate Change balance of $329,954 will be decreased by $88,941 for FY 2015, and $115,621 for each of FY 2016 and FY 2017, with the adoption of Item #14 on today’s Finance Committee agenda. The use of General Fund Equity will be decreased by $2,311,867 for Encumbrances ($555,360.13); $214,000 with the adoption of Item #21; $1,996,867 in Carry Forwards req uested as part of the Year-End report, Item #25; $300,000 that deals with disa ster recovery, which was approved when the b udget was adopted; and $15,000 with the adoption of Item #16 on today’s Finance Committee agenda. Crawford moved to receive and file the FY 2015 Contingency Report. Supported by Matis. Motion carried on a voice vote. COMMUNICATIONS A. County Executive Compliance Office/Purchasing – Contract Exception Report for the December 4, 2014 Finance Committee Meeting B. Clerk/Register of Deeds – 2015 Survey and Remonumentation Grant – Grant Application C. Human Resources – OakFit Wellness Review 2014 D. Notice of Hearing: City of Southfield – November 24, 2014 at 7:00 p.m. – RE: 1) Southfield Brownfield Development Plan for Property Located at 26801 Northwestern Highway, Southfield, Michigan for Durr Corporation, 2) Establish ment of a Commercial Rehabilitation District for Properties Located 26555 Northwestern Highway, 3) Request An Establishment of an Industrial Development District of Properties :Located at 26533 and 26555 Evergreen Road for Southfield HS Development LLC and Southfield HS RK LLC, 4) Application of Exemption of New Personal Property to be Located at 26533 and 26555 Evergreen Road for Covisnint Corporation FINANCE COMMITTEE Page 3 December 4, 2014 Taub moved to receive and file the Communications. Supported by Matis. Motion carried on a voice vote. REGULAR AGENDA 1. 52/4 DISTRICT COURT (TROY) – 2015 MICHIGAN DRUG COURT GRANT PROGRAM - ACCEPTANCE The 52nd District Court, Division 4, is requesting approval of a grant in the amount of $70,000 that was awarded by the State Court Administrative Office (SCAO), Michigan Drug Court to the County for a period of October 1, 2014 through September 30, 2015. The resolution approves the creation of one part -time Probation Officer in the Probation Unit to support program activities and the continuation of one pa rt-time General Clerical position. Ms. Palulian indicated that they had an opportunity to do an audit with the SCAO back in April of 2014, and it was their recommendation to add a full -time Probation Officer. Since the District Court, Division 4, was not able to come up with the funds for the position in the budget, they are satisfied with the award of this grant, which will support the cost of the position. Zack moved approval of the attached suggested Fiscal Note . Supported by Crawford . Motion carried unanimously on a roll call vote with Long and Quarles absent. 2. MR #14276 - SHERIFF’S OFFICE – ACCEPTANCE OF GIFT DONATION FOR K -9 DOG (AJAX) The Sheriff’s Office is requesting approval of a donation from Argentine Township of a canine officer. The dog will replace K-9 dog “Knight”, who is retiring. The estimated value of this dog is $4,500. Zack moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Long and Quarles abse nt. 3. MR #14277 - SHERIFF’S OFFICE – TRANSFER OF OWNERSHIP AND RELEASE OF CLAIMS AGREEMENT FOR K -9 DOG (KNIGHT) The Sherriff’s Office is seeking approval of the transfer of ownership of K -9 dog, “Knight”, to Deputy Ian Kershaw through a Transfer of Owners hip and Release of Claims Agreement for $1.00. At this time Knight is retiring from the Oakland County Sheriff’s Office, Canine Unit. Scott moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Long and Quarles absent. 4. MR #14278 - SHERIFF’S OFFICE – POSITION CHANGES – INMATE PROGRAM SERVICES The Sheriff’s Office is requesting approval to delete one full-time Chief-Corrections Program Services position and create one full-time Inmate Casework Supervisor, one part-time Office Assistant II position in the Special Teams Unit and one part -time Office Assistant II position in the Administration Unit. These position changes are cost-neutral. Scott moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Long and Quarles absent. FINANCE COMMITTEE Page 4 December 4, 2014 5. MR #14279 - SHERIFF’S OFFICE – POSITION CHANGES – OCCMHA REIMBURSEMENT FOR JAIL ALLIANCE WITH SUPPORT (JAWS) PROGRAM The resolution accepts reimbursement from the Oakland County Community Mental Health Authority (OCCMHA) in the amount of $85,270 for inmate casework services through September 30, 2015. In addition, the resolution authorizes the deletion of one Inmate Caseworker position, the creation of two part- time Inmate Caseworker positions and the continuation of one part-time Inmate Substance Abuse Technician. Continuation of these positions is contingent upon continued reimbursement funding. Taub moved approval of the attached su ggested Fiscal Note. Supported by Matis. Motion carried unanimously on a roll call vote with Long and Quarles absent. 6. MR #14280 - SHERIFF’S OFFICE – CONTINUATION OF OCCMHA AGREEMENT AND INMATE CASEWORKER POSITION The Sheriff’s Office is requesting approval of a Letter of Agreement with the Oakland County Community Mental Health Authority (OCCMHA) in the amount of $64,468, which provides continued partial funding for an inmate caseworker position in Corrective Services -Detention Facilities Division/Inmate Program Services, for the period of October 1, 2014 through September 30, 2015. This position has been partially funded from the OCCMHA since 1999. Zack moved approval of the attached suggested Fiscal Note. Supported by Matis. Motion carried unanimously on a roll call vote with Long and Quarles absent. 7. MR #14281 - SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF LYON 2013 -2015 The Sheriff’s Office is seeking approval of a Contract Amendment #1 for law enforcement services in the Charter Township of Lyon 2013 – 2015 to add four Deputy II and one Deputy I from January 1, 2015 to December 31, 2015, which would bring the number of Deputy II s from 10 to 14 and the total number of Sheriff’s deputies contracted to 17. Crawford moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Long and Quarles absent. 8. MR #14282 - SHERIFF’S OFFICE – CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT SERVICES IN THE CITY OF ROCHESTER HILLS 2013 – 2015 The Sheriff’s Office is seeking approval of a Contract Amendment #2 to the law enforcement services Contract with the City of Rochester Hills to add one full -time Deputy II and one full -time Account Clerk I and to delete two 1,000 hour per year, part-time, non-eligible Office Assistant IIs. The amendment will take effect January 1, 2015 and continue until December 31, 2015. Matis moved approval of the attached suggested Fiscal Note. Supported by Wood ward. Motion carried unanimously on a roll call vote with Long and Quarles absent. 9. MR #14283 - SHERIFF’S OFFICE – CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT FINANCE COMMITTEE Page 5 December 4, 2014 SERVICES IN THE CHARTER TOWNSHIP OF COMMERCE 2013 – 2015 The Sheriff’s Office is seeking a pproval of an Amendment #2 for law enforcement s ervices in the Charter Township of Commerce to convert one Deputy II to a Patrol Sergeant for the period of January 1, 2015 to December 31, 2015. Taub moved approval of the attached suggested Fiscal Note. Supp orted by Scott. Motion carried unanimously on a roll call vote with Long and Quarles absent. 10. SHERIFF’S OFFICE – CONTRACT AMENDMENT #3 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF OAKLAND 2013 – 2015 The Sheriff’s Office is seeking approval o f a contract amendment #3 for law enforcement services in the Charter Township of Oakland to reclassify one Deputy II to a Lieutenant for the period of January 1, 2015 to December 31, 2015. Matis moved approval of the attached suggested Fiscal Note. S upported by Taub. Motion carried unanimously on a roll call vote with Long and Quarles absent. 11. SHERIFF’S OFFICE – CONTRACT AMENDMENT #1 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF OXFORD 2013 – 2015 The Sheriff’s Office is seeking approval of a contract amendment #1 for law enforcement services in the Charter Township of Oxford to upgrade one Patrol Investigator/Deputy II to a Lieutenant for the period of January 1, 2015 through December 31, 2015. Taub moved approval of the attached sugge sted Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Long and Quarles absent. 12. SHERIFF’S OFFICE – 2015 OFF-ROAD VEHICLE (ORV) SAFETY EDUCATION PROGRAM GRANT ACCEPTANCE The State of Michigan, Department of Natural Resources (DNR), has awarded the Sheriff’s Office Marine Safety Unit $450 in grant funding to be used for an Off -Road Vehicle Safety Education Program. This will allow the Sheriff’s Office to provide ORV Safety training for about 30 students. No County match is required. Taub moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Long and Quarles absent. 13. DEPARTMENT OF MANAGEMENT AND BUDGET – 2014 APPORTIONMENT OF LOCAL TAX RATES The resolution authorizes the revision of the 2014 Apportionment of Local Tax Rates report for the December 2014 levy. The report will be amended to include the following revised rates: Township of Addison – from 8.1177 to 8.3177 Township of Bloomfield – from 12.7996 to 13.3406 Township of Orion – from 7.8309 to 8.4309 FINANCE COMMITTEE Page 6 December 4, 2014 City of Rochester Hills – from 9.7060 to 10.4496 City of Royal Oak – from 15.651 to 18.1551 Zack moved approval of the attached suggested Resolution . Supported by Taub. Motion carried unanimously on a roll call vote with Long and Quarles absent. 14. MR #14274 – HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRATION PLAN 1 ST QUARTERLY REPORT FOR FY 2015 This report includes all job studies and salary grade reviews that are covered by Merit Rule 2. Human Resources has reviewed the salary grades for 14 classifications/66 positions and is recommending that 6 remain the same and 8 be upgraded based on adjustments to factors as detailed in the reporting attached to the resolution. There are three new classifications being created. The position reclassifications will be effective December 13, 2014. Scott moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with L ong and Quarles absent. 15. MR #14275 – DEPARTMENT OF PUBLIC SERVICES: VETERANS SERVICES AND ANIMAL CONTROL POSITION CHANGES The Animal Control Division is seeking approval of the creation of an additional 1,000 hours, part -time, non-eligible Veterinarian position to service their animals more efficiently. The Veterans’ Services Division is requesting approval to eliminate an Office Assistant II position, which is vacant, and create a Veterans’ Counselor I. Mr. Wooten indicated that they will be consider ing more outreach to a larger number of veterans. Scott moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Long and Quarles absent. 16. DEPARTMENT OF HEALTH AND HUMAN SERVIC ES/HEALTH DIVISION – YOUTH PRESCRIPTION D RUG ABUSE PREVENTION CAMPAIGN The Department of Health and Human Services/Health Division is requesting permission to use $15,000 for the Prescription Drug Campaign to attempt to impact the drug abuse epidemic that is affecting the State of Michigan. The funds will cover the cost of producing and distributing awareness materials to physicians and Oakland County middle and high schools. Mr. Miller indicated that the Health Division already started with some bus cam paigns in order to bring attention to the general public in Oakla nd County communities reminding the public to keep prescription drugs away from other individuals. The Health Division will also utilize social media such as Facebook. Funding is available from the General Fund Assigned Balance Rx Discount Card Program for this campaign. Matis moved approval of the attached suggested Fiscal Note. Supported by Crawford. Motion carried unanimously on a roll call vote with Long and Quarles absent. FINANCE COMMITTEE Page 7 December 4, 2014 17. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – COMMUNITY & HOME IMPROVEMENT DIVISION – MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY ROUND 6 NATIONAL MORTGAGE SETTLEMENT GRANT FOR HOMEOWNERSHIP COUNSELING SERVICES – ACCEPTANCE The Department of Economic Development & Community Affairs is requesting approval of a grant in the amount of $19,163 that was awarded by the Michigan State Housing Development Authority (MSHDA) through the National Mortgage Settlement (NMS). The funds will be used to provide foreclosure related counseling services such as financial coaching, pre -purchase counseling, credit budgeting, money management, insurance, how to buy a house, affordability, etc., to Oakland County families. Crawford moved approval of the attached sugg ested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Long and Quarles absent. 18. DEPARTMENT OF CENTRAL SERVICES – LEASED VEHICLES FLEET EXPANSION OF FOUR (4) VEHICLES FOR WATER RESOURCES COMMISSIONER (WRC) The Department of Central Services is requesting approval to expand the vehicle fleet for the Water Resources Commissioner by four vehicles (utility trucks) that are needed to put into service. Funding in the amount of $133,230 will be transferred from the Drain Equ ipment Fund to the Motor Pool Fund. Crawford moved approval of the attached suggested Resolution. Supported by Taub. Motion carried unanimously on a roll call vote with Long and Quarles absent. 19. DEPARTMENT OF CENTRAL SERVICES – LEASED VEHICLE FLEET EXPANSION OF ONE (1) VEHICLE FOR FACILITIES MANAGEMENT & OPERATIONS (FMO) The Department of Central Services is requesting approval to expand the vehicle fleet for Facilities Maintenance & Operations (FMO) by one vehicle. The vehicle, a 2015 GMC Sierra 150 0, will be used as a work truck. Funding in the amount of $18,910 will be transferred from the FM&O Fund to the Motor Pool Fund. Taub moved approval of the attached suggested Resolution. Supported by Matis. Motion carried unanimously on a roll call vo te with Long and Quarles absent. 20. FACILITIES MANAGEMENT – LEASE AMENDMENT #1 FOR 52 -1 NOVI DISTRICT COURT Facilities Management is seeking approval of a lease amendment that is between the County of Oakland and Hannawa Novi Holdings, LLC for the use of th e facility that currently houses the 52 -1 Novi District Court. The original lease required that the County be responsible for maintaining the heating, ventilating and air conditioning unit system. The amendment gives this responsibility to the landlord i nstead of the County to perform the maintenance; however, the landlord will be entitled for reimbursement by the County. The amendment states that the Tenant shall reimburse the Landlord for the actual costs associated with the items listed in Section 2 of the amendment, which are required for preventative maintenance. Crawford moved approval of the attached suggested Fiscal Note. Supported by Scott. FINANCE COMMITTEE Page 8 December 4, 2014 Motion carried unanimously on a roll call vote with Long and Quarles absent. 21. ANIMAL CONTROL (AC)/FACILITIES PLANNING & ENGINEERING (FPE) – ANIMAL CONTROL BUILDING SECURITY ENHANCEMENT PROJECT Mr. Holdsworth explained that the Building Safety Unit did a security assessment of the animal shelter a few months ago. As a result of that assessment, it was r ecommended to add 57 cameras, an I.D. scanner and some security lighting as well to bolster the security at the Animal Control building. The resolution authorizes the transfer of funding in the amount of $214,000 from the General Fund Assigned Fund Balance for Building Security to the Project Work Order Fund. The resolution also authorizes the execution of a contract with Simplex -Grinnel, Inc. (SGI). Taub moved approval of the attached suggested Fiscal Note. Supported by Scott. Motion carried unanimously on a roll call vote with Long and Quarles absent. 22. DEPARTMENT OF INFORMATION TECHNOLOGY – INTERLOCAL AGREEMENT BETWEEN OAKLAND COUNTY AND SPRINGFIELD TOWNSHIP FIRE DEPARTMENT FOR THE FIRE RECORDS MANAGEMENT SYSTEM The Department of Information Technology is seeking approval of an interlocal agreement between the County of Oakland and the Springfield Township Fire Department. This will allow the Springfield Township Fire Department to become a member and participant in the Fire Records Management System. Matis moved approval of the attached suggested Resolution. Supported by Crawford. Motion carried unanimously on a roll call vote with Long and Quarles absent. 23. DEPARTMENT OF INFORMATION TECHNOLOGY – FOURTH QUARTER 2014 DEVELOPMENT APPROPRIATION TRANSFER Information Technology is requesting approval of the Fourth Quarter 2014 Appropriation Transfer for development charges during the fourth quarter, which the Department of Information Technology has determined to be $1,203,496.57 for the General Fun d/General Purpose County departments. Direct charges to Special Revenue and Proprietary Fund departments are $236,418.74 and non -county agencies are $32,997.00 for the Fourth Quarter of 2014. The schedule provides detailed information. A budget amendment is recommended. Mr. Bertolini mentioned the cyber security assessment tool will be launched next quarter on G2G for use by smaller cities, villages and townships without cyber security expertise. Scott moved approval of the attached suggested Resoluti on. Supported by Crawford. Motion carried unanimously on a roll call vote with Long and Quarles absent. 24. DEPARTMENT OF INFORMATION TECHNOLOGY 2013/2014 MASTER PLAN QUARTERLY STATUS EXECUTIVE SUMMARY The Information Technology Master Plan Quarterly Stat us Executive Summary provides an overview of the services and hours provided by IT during the 2013/2014 Master Plan period. Analysis for the fourth quarter of the 2013/2014 Master Plan shows that 71% of IT’s labor force was spent supporting and maintainin g the FINANCE COMMITTEE Page 9 December 4, 2014 County’s current systems, which includes Customer Support, Maintenance, Planned Maintenance and Upgrades, Team Management and Non -Project time. The remaining 2 9% of IT’s labor force was spent implementing systems requested by various County Division s through the IT Leadership Group Process. There are a total of 261 Enhancement and New Development projects on the 2013/2014 Master Plan across the seven leadership groups. Of these projects, 210 are completed, 41 are in process and 10 are not started. As of September 26, 2014, 178,126 hours of IT labor have been expended on project -based work. This report reflects the final report of the current Master Plan. I.T. has been struggling to recruit and retain resources, and there is currently a significant vacancy of about 20%; however, they have been working closely with Human Resources and Management & Budget to find ways to deal with salaries and classifications to fill the vacancies. The plan is to have more discretionary hours available in the future for new projects. Taub moved to receive and file the Information Technology 2013/2014 Master Plan Quarterly Status Executive Summary. Supported by Matis. Motion carried on a voice vote. 25. DEPARTMENT OF MANAGEMENT AND BUDGET – FY 2014 YEAR -END REPORT AND BUDGET AMENDMENTS Management and Budget is requesting authorization to implement the FY 2014 year -end budget amendments. Management and Budget’s Transmittal Letter of December 4, 2014 indicates that the County has completed FY 2014 with a favorable variance of $10,656,175 in General Fund/General Purpose operations compared to the amended budget. This overall favorability is split between receiving $25,084,349 less revenue than anticipated and a projected favorability in expenditures of $35,740,523. Ms. Sonkiss gave a brief overview of the FY 201 4 Year End Report. Detailed schedules ar e included with the resolution. An amended resolution was presented to the Finance Committee on blue sheets to be considered in place of the one in the packets. Taub moved approval of the attached suggested Resolution. Supported by Scott. Motion carried unanimously on a roll call vote with Long and Quarles absent. 26. DEPARTMENT OF MANAGEMENT AND BUDGET – APPROVAL OF FY 2014 DEFICIT ELIMINATION PLAN Management and Budget is requesting authorization to submit its deficit elimination plan to the Michigan Department of Treasury for two Capital Projects Funds within the Water Resources Commissioner (WRC) with negative unassigned fund balances , one being a Chapter 4 Ca pital Project Fund for Lower Pettibone Lake in the amount of $400,234. This is a timing issue in which a 20 -year assessment roll is in place, and the County will collect that money back from the Long -Term Revolving Fund. The second is the Lake Level Cons truction Project in the amount of $190,739, which consists of the construction of a new lake level control structure for Bush Lake and the replacement of an existing lake level control structure in West Bloomfield Township for Upper Straits Lake Dam. Ms. Sonkiss explained that this is a timing issue as they are waiting for the Court to update the assessment roll before the County can issue an assessment roll for that project. Woodward moved approval of the attached suggested Resolution. Supported by Cra wford. Motion carried unanimously on a roll call vote with Long and Quarles absent. FINANCE COMMITTEE Page 10 December 4, 2014 27. BOARD OF COMMISSIONERS – POSITION CHANGES & REORGANIZATION The resolution approves the deletion of two classifications, the deletion of one classification from the salary schedule, the creation of one new classification, increases the salary of two classifications and creates two full-time eligible General Fund/General Purpose positions. Mr. VerPloeg explained that this realignment is requested to address an immediat e need that occurred as a result of two recent vacancies. Taub moved approval of the attached suggested Fiscal Note. Supported by Matis. Motion carried on a roll call vote with Woodward and Zack voting no and Long and Quarles absent. 28. BOARD OF COMMISSIONERS – ANNUAL STIPEND ALLOWANCE FOR BOARD LEADERSHIP The resolution approves an annual stipend of the Board of Commissioners’ annual base salary, as follows: 20% for the Board Chair and 5% for the Board Vice Chair, Republican Caucus Chair and Democratic Caucus Chair. Matis moved approval of the attached suggested Fiscal Note. Supported by Taub. Crawford moved to report to amend the resolution, as follows: NOW THEREFORE BE IT RESOLVED that if any of the aforementioned leaders desire, they may commit to donating back any compensation paid for their leadership role to the annual level paid for calendar year 2015 and 2016 ., effective January 1, 2015. Motion to amend carried on a roll call vote with Scott voting no and Long and Quarles absent. Main motion, as amended, carried on a roll call vote with Scott voting no and Long and Quarles absent. OTHER BUSINESS/ADJOURNMENT CLOSED SESSION: ESTATE OF GREER VS OAKLAND COUNTY, ET AL. Taub moved the meeting be closed for the purpose of discussing pend ing litigation. Supported by Woodward. Motion carried unanimously on a roll call vote with Long and Quarles absent. The meeting was closed at 11:34 a.m. The meeting resumed in open session at 12:07 p.m. Zack moved that Keith Lerminiaux, Corporation Counsel, be authorized to proceed in accordance with the directives set forth in closed session. Supported by Crawford. Motion carried unanimously on a roll call vote with Long and Quarles absent. There being no other business to come before the commi ttee, the meeting was adjourned at 12:08 p.m. FINANCE COMMITTEE Page 11 December 4, 2014 ________________________ _______________________________ Pamela L. Worthington Jim VerPloeg Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee app roval.