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HomeMy WebLinkAboutMinutes - 2015.02.09 - 36867CHRISTINE LONG Chairperson SHELLEY TAUB Vice Chairperson MARCIA GERSHENSON Minority Vice Chairperson February 9, 2015 Chairperson Long called the meeting of the General Government Committee to order at 9:32 a.m. in the Commissioners’ Committee Room A, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Christine Long, Marcia Gershenson, Bob Gosselin, Jeff Matis, Bob Hoffman, Wade Fleming, David Woodward, Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE: Shelley Taub OTHERS PRESENT : HUMAN RESOURCES Sara Kohn , HR Analyst Monica Buchholz, HR Analyst OLHSA Ron Borngesser, CEO BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Julia Ruffin, Community Liai son Jami Monte, Committee Coordinator Tracy Stolzenfeld, Committee Coordinator APPROVAL OF THE PREVIOUS MINUTES Gosselin moved approval of the minutes of January 14, 2015 and January 21 , 2015, as printed. Supported by Quarles. Motion carried on a voice vote. APPROVAL OF THE AGENDA Hoffman moved approval of the agenda , as printed. Supported by Fleming. Motion carried on a voice vote. PUBLIC COMMENT None. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, BLDG 12E, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 GENERAL GOVERNMENT COMMITTEE Bob Gosselin Jeff Matis Bob Hoffman Wade Fleming David Woodward Nancy Quarles GENERAL GOVERNMENT COMMITTEE Page 2 February 9, 2015 REGULAR AGENDA 1. HEALTH & HUMAN SERVICES – HOMELAND SECURITY DIVISIO N - 2014 FEMA STATE HOMELAND SECURITY GRANT INTERLOCAL AGREEMENT ACCEPTANCE The Homeland Security Division is requesting approval of the interlocal agreement between Oakland County and Macomb County , as the fiduciary, and to accept the Homeland Security Grant from the State of Michigan. The total funds of $627,715, which is an increase from the prior year, will be used toward homeland security measures concerning prevention and readiness to respond to significant national acts or threats. Hoffman moved to recommend approval of the attached suggested resolution. Supported by Gershenson. Motion carried unanimously on a roll call vote with Taub absent. 2. BOARD OF COMMISSIONERS – APPOINTMENT TO THE PARKS AND RECREATION COMMISSION Interviews were conducted of the first group of candidates for the Parks and Recreation Commission vacancy: Jim Endres, Chris Bunch and Joel Marwil. AGENDA Being ahead of the interviewing schedule, Chairperson Long continued with the next agenda items. 3. BOARD OF COMMISSIONERS – APPOINTMENTS TO THE JOB EVALUATION REVIEW PANEL The Human Resources Department reported the recommendations for the appointments to the Job Evaluation Review Panel (JERP) to the General Government Committee. Matis moved to report to recommend the a ppointment of Commissioner Wade Fleming and Commissioner David Bowman , with Commissioner Michael Spisz as alternate , to the Job Evaluation Review Panel for the two-year term of January 1, 2015 – December 31, 2016. Supported by Woodward. Motion carried unanimously on a roll call vote with Taub absent . 4. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – AMENDMENT #7 TO THE INTERLOCAL AGREEMENT BETWEEN THE COUNTY OF OAKLAND AND THE OAKLAND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY The Health Division is requesting approval of the amendment of the interlocal agreement between Oakland County and the Community Mental Health Authority related to Fiscal Year 2014 funding . Ms. Shymkiw explained that the amendment was delayed because of the changes with the Healthy Michigan plan and Medicaid expansion. The Adult Benefit Waiver was discontinued April 1 st and those funds were added un der the Michigan Healthy program. GENERAL GOVERNMENT COMMITTEE Page 3 February 9, 2015 Gershenson moved to recommend approval of the attached suggested resolution. Supported by Matis. Motion carried unanimously on a roll call vote with Taub absent. AGENDA Chairperson Long proceeded to take up Item 7 on the agenda while waiting for presenters and the rest of the applicants to arrive . 7. BOARD OF COMMISSIONERS – APPOINTME NTS FOR 2015 MEMO Applicants are currently being interviewed for the Parks and Recreation Commission opening. The upcoming expiring seats for the Oakland County Community Mental Health Authority will be posted and applications will be accepted until the end of the month. Friend of the Court will have a vacancy due to the chair’s two-term limit being reached at the end of June. Clerk Brown commented on the appointment process for the Canvassing Board , which consists of nominated members from each caucus. The appointment is then confirmed by the full Bo ard of Commissioners. Chairperson Long suggested keeping the memo as a reference. Chairperson Long will address the Building Authority vacancy under Other Business. Matis moved to receive and file th e memo. Supported by Quarles. Motion carried unanimously on a voice vote . AGENDA Item 6 was taken up at this time, as Clerk Brown and Ms. Howden were present. 6. CLERK/REGISTER OF DEEDS – APPROVAL OF INTERGOVERNMENTAL AGREEMENT WITH THE MICHIGAN DEP ARTMENT OF COMMUNITY HEALTH FOR PARTICIPATION IN THE MICHIGAN CENTRAL BIRTH CERTIFICATE SYSTEM The Clerk’s Office is requesting approval of an intergovernmental agreement between Oakland County and Michigan Department of Community Health for partial acces s to the Michigan Centralized Birth Certification System (MiCBCS). This agreement would allow the Clerk’s Office access to the State’s vital records. The partial record access will prevent different prices for records being charged to customers. The Cou nty does not have birth records for births from Oakland County unwed mothers before 1979. Approximately 25 to 35 corrected records are received from the State where the records have to be updated. With records access to MiCBCS , these corrected records would be received as updated with no waiting period. Customers could be assisted immediately with records access if a requested record is illegible, as it could be looked up, versus having to request another copy and then wait for the record from the State of Michigan. Hoffman moved to recommend approval of the attached suggested resolution. Supported by Gershenson. Motion carried unanimously on a roll call vote with Taub absent . GENERAL GOVERNMENT COMMITTEE Page 4 February 9, 2015 5. BOARD OF COMMISSIONERS/LIBRARY BOARD DELETION OF LIBRARY TECHNICIAN II POSITION The Library Board is requesting authorization to delete a Library Technician II position. Ms. Mancini explained that the plan to delete this position followed the study done last year. The staff position was eliminated after a retirement effective this past October. The duties were absorbed by other staff members. Matis moved to recommend approval of the attached suggested resolution. Supported by Gershenson. Motion carried unanimously on a roll call vote with Taub absent . 2. BOARD OF COMMISSIONERS – APPOINTMENT TO THE PARKS AND RECREATION COMMISSION – (Continued) The remaining candidates’ interviews continued as scheduled: Rackeline Hoff, David Potts and Brian Marzolf. Chairperson Long suggested that Jayson Rumball, who was unable to attend this meeting, should be interviewed in person rather than via telephone. An interview will be scheduled at the next meeting on March 9, 2015. Also mentioned was the number of applicants being elected officials and that legal advice from Corporation Counsel will be sought to insure no conflict of interest exists. The qualified applicants will be discussed after the research is completed . Chairperson Long postponed the discussion regarding the appointment until the next meeting. There were no objections. COMMUNICATIONS A. Memo dated January 26, 2015 from A. Black rescinding the 52 nd District Court Magistrate Request B. Michigan Department of Human Services Board – Oakland County Minutes December 16, 2014 C. Area Agency on Aging 1-B Quarterly Update Octo ber - December 2014 Woodward moved to receive and file the Communications. Supported by Matis. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT Chairperson Long announced that Todd Bell has resigned from the Building Authority. Dennis King was re-appointed for a three-year term at the beginning of the year . The candidates interviewed from last year’s vacancy were kept on file for a year. All three applicants were contacted and indicated their interest in serving. The current vacancy will be posted online and applications will be accepted through the end of the month. Interviews will be scheduled for the next meeting so that the new members of the Committee can be involved in the interviewing pr ocess. Commissioner Gershenson suggested that a bipartisan committee be formed to review the 2015- 2016 Rules for the Oakland County Board of Commissioners . Chairperson Long p lans to speak to GENERAL GOVERNMENT COMMITTEE Page 5 February 9, 2015 Board Chairperson Gingell about this. There being no other business to come before the committee , the meeting was adjourned at 11 :34 a.m. ______________________________ ________________________________ Tracy Stolzenfeld Jim VerPloeg Committee Coordinator Administrative Director NOTE: The foregoing minutes are subject to Committee approval.