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HomeMy WebLinkAboutMinutes - 2015.02.10 - 36868 February 10, 2015 Chairperson Weipert called the meeting to order at 9:37 a.m. in Committee Room A of the Courthouse Auditorium Wing, County Service Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Philip Weipert, Robert Gosselin, Gary McGillivray, John Scott, Bill Dwyer, Hugh Crawford, Janet Jackson, David Bowman COMMITTEE MEMBERS ABSENT WITH NOTICE: None. OTHERS PRESENT: ECONOMIC DEVELOPMENT/COMMUNITY AFFAIRS Dan Hunter, Deputy Director Mary Langhauser, Supervisor FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager, Facilities Planning/Eng. PARKS AND RECREATION COMMISSION Jim Dunleavy, Chief, Parks and Recreation Sue Wells, Manager SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Business Manager WATER RESOURCES COMMISSIONER Steve Korth, Manager Sid Lockhart, Chief Engineer BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Chris Ward, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. PUBLIC COMMENT None. APPROVAL OF THE MINUTES Dwyer moved approval of the minutes of December 2, 2014, as printed. Supported by Gosselin. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE John Scott Bill Dwyer Hugh Crawford Janet Jackson David Bowman PHILIP WEIPERT Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Minutes Page 2 February 10, 2015 Motion carried on a voice vote. AGENDA Scott moved approval of the agenda with the correction of the date from January 20 to February 10 and the addition of the 2014 Building Inspection Tour – Major Findings document as Communications Item D . Supported by Jackson. Motion carried on a voice vote. PUBLIC COMMENT None. AGENDA ITEMS 1. WATER RESOURCES COMMISSIONER – RESOLUTION DECLARING OFFICIAL INTENT TO REIMBURSE PROJECT EXPENDITURES FROM BOND PROCEEDS AND AUTHORIZING NOTICE OF INTENT TO ISSUE BONDS FOR CITY OF PONTIAC W ATER SUPPLY SYSTEM IMPROVEMENTS Pursuant to the terms of Public Act 34 of 2001, as amended, the County is authorized to issue its tax - exempt bonds to finance the cost of the acquisition and construction of “any water supply or sewage disposal system.” The Water Resources Commissioner is seeking approval of a resolution to authorize the issuance of up to $22,000,000 of bonds to cover the cost of a series of water system improvements that are needed for the City of Pontiac’s water infrastructure that the Co unty of Oakland owns and operates through the Water Resources Commissioner’s Office. The majority of the bonds will be sold through the State Revolving Fund Loan Program (SRF) per Public Act 34 or 2001, as amended. The Water Resources Commissioner’s Office is in the process of going through three or four phases. Phase 1 of this project is scheduled to start in the summer of 2015, and it consists of the replacement of 7,000 out of 22,000 water meters in the City of Pontiac and the replacement of existing water mains by pipe bursting in place to increase water flow for the citizens, the fire department and to minimize water main breaks in the City of Pontiac. The Water Resources Commissioner will have reimbursement funding of approximately $1.7 million in Green Infrastructure principal forgiveness that will be applied in the first phase of this project, which will require the first bond issuance of $8 million . Scott moved to recommend approval of the attached suggested resolution . Supported by McGillivray. Motion carried unanimously on a roll call vote . 2. PARKS AND RECREATION COMMISSION – 2015 RULES AND REGULATIONS Each year under Public Act 261 the Parks and Recreation Commission is charged with updating the Rules and Regulations for the parks syste m to focus on safety and enforcement, which are enforced by staff and the Oakland County Sheriff. A copy of the 2014 rules was provided for comparison purposes. The Parks and Recreation Commission is seeking approval of the 2015 Rules and Regulations with proposed changes from last year’s rules and regulations, as follows: 1. Under Section 13 Personal Conduct, a new paragraph 3 is added, as follows: 3. Smoking or the use of vapor -producing product, such as an e -cigarette or similar Planning and Building Committee Minutes Page 3 February 10, 2015 device, shall be strictly prohibited in all buildings and facilities located on Commission property. This prohibition shall extend a reasonable distance from said buildings and facilities. 2. The current Paragraph 3 is now Paragraph 4. 3. Under Section 31 Remote Control Aircrafts, H ot Air Balloons, Airplanes and Parachutes, two new paragraphs (#2 and #3) are added, as follows: 2. Except in areas designated by the Commission, no person shall launch, land, or operate an unmanned, remote control aircraft unless authorized in writing b y the Commission. 3. Any person operating an unmanned, remote control aircraft shall do so in accordance with all federal, state, and local laws, regulations, ordinances and guidelines. Scott moved approval of the attached suggested resolution. Su pported by McGillivray. Motion carried unanimously on a roll call vote. 3. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING PROJECT AREA AND PROJECT DISTRICT AREA (BALDWIN PONTIAC LLC PROJECT) – CITY OF PONTIAC The Planning and Economic Development Services Division is seeking approval of a project area and project district area in the City of Pontiac titled the “Baldwin Pontiac LLC Project.” The project consists of the development of a solid waste transfer station/processing plant and a single stream recycling facility, which will be operated by Rizzo Holdings, Inc . The Oakland County Board of Commissioners had previously approved an amendment to the County’s Solid Waste Plan in October 2013 to authorize Rizzo Holdings, Inc. to operate a solid waste transfer station in the City of Pontiac at the former Pontiac Fiero Plant site located at E. Kennett Road and Baldwin Avenue. Two buildings at the aforementioned site totaling 141,000+ square feet will be renovated and expanded with fi re suppression systems, roofing, utility hookups, flooring, reinforced push wall, loading docks, compactors, balers, drum separators, star screens, conveyors, magnetic and eddy current separators, loaders, truck scales, etc. It is estimated that 70 jobs will be created as it relates to this project , including laborers, heavy equipment operators, other equipment operators, supervisors and mechanics . The estimated total cost of this project is $15 million , which will be funded through Economic Development C orporation bonds. Commissioner McGillivray requested a list of communities that might be utilizing this new facility. Mr. Hunter indicated that he could provide that to him. Bowman moved approval of the attached suggested resolution. Supported by Dwye r. Motion carried unanimously on a roll call vote. 4. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION CONFIRMING APPOINTMENT OF ADDITIONAL EDC DIRECTORS (BALDWIN PONTIAC LLC PROJECT) – CITY OF PONTIAC The Planning and Economic Develop ment Services Division is seeking approval of the appointments of Kyle Westberg and Richard Haines to the Board of Directors of the Economic Development Corporation Planning and Building Committee Minutes Page 4 February 10, 2015 of the County of Oakland for the Baldwin Pontiac LLC Project. Bowman moved approval of the attached suggested resolution. Supported by Dwyer. Motion carried unanimously on a roll call vote. 5. DEPARTMENT OF FACILITIES MANAGEMENT – AUTHORIZATION TO RECEIVE BIDS FOR FY 2015 SHERIFF’S OFFICE BROWN ROAD MARINE UNIT POLE BARN DEMOLITION PROJECT The Department of Facilities Management is seeking authorization to receive bids for the demolition of the Marine Unit Pole Barn. This barn was built by trustees 35 years ago, and it has deteriorated considerably and been deemed unsafe. The Sheriff’s Of fice has relocated its vehicles, equipment and boats to the former Quality Pontiac building on Elizabeth Lake Road in Waterford, and the pole barn is currently vacant. In 2010 it was determined that the cost to renovate the pole barn would be $140,000. There is no immediate need for this pole barn, and the Department of Facilities Management would like to tear it down, leaving the cement slab foundation intact for possible future use. Jackson moved to authorize the Department of Facilities Management to have Frank Rewold & Sons, a competitively bid and selected annual contractor, bid out the demolition work of the Marine Unit Pole Barn. Supported by Scott. Motion carried unanimously on a roll call vote. 6. DEPARTMENT OF FACILITIES MANAGEMENT – AUTHORIZATION TO RECEIVE BIDS FOR CAMPUS PARKING LOT REPAVING PROJECTS The Department of Facilities Management is seeking authorization to receive bids to have the parking lot at the Information Technology Building (Building 49 West) resurfaced. The original pl an was to break the lot up into three sections and repave on e section a year for three years , with the first phase to start last year; however, it was decided that it would be more economical to bid the entire lot together. The total estimated cost of this project is $290,950, including a $37,950 conti ngency, and CIP funds are available in the fund balance. McGillivray moved to authorize the Department of Facilities Management to receive bids through the Oakland County Purchasing Division bid process for repaving the entire Information Technology Building (Building 49 West) parking lot. Supported by Jackson. Motion carried on a voice vote. COMMUNICATIONS A. Department of Facilities Management – 2015 Capital Improvement Program 1 st Quarter Progress Report B. Inspection Tour of Courthouse West Wing Extension (WWE) Building – David Woodward C. Oakland County Building Authority – Meeting Minutes from October 8, 2014, November 12, 2014 and December 17, 2014 D. Department of Facilities Management – 2015 Building Inspection Tour – Major Findings Gosselin moved to receive and file the Communications items. Supported by Jackson. Motion carried on a voice vote. Planning and Building Committee Minutes Page 5 February 10, 2015 OTHER BUSINESS/ADJOURNMENT Last year the Planning and Building Committee had requested that the Depa rtment of Facilities Management provide an annual summary of the major findings (issues above and beyond normal building maintenance) from the 2014 Building Inspection Tours, and Communications Item D , provides a list of those findings. Mr. Holdsworth provided the sign-up sheet for the 2015 Building Inspection Tours at today’s meeting. There being no further business to come before the Commi ttee, the meeting adjourned at 10:11 a.m. ______________________________________ _____________________________________ Pamela L. Worthington, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.