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HomeMy WebLinkAboutMinutes - 2015.02.12 - 36871 February 12, 2015 Chairperson Middleton called the meeting of the Fina nce Committee to order at 9:05 a.m. in Committee Room A of the Commissioners' Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT Tom Middleton, Eileen Kowall, Christine Long, Shelley Taub, Jeff Matis, Hugh Crawford, Helaine Zack, Nancy Quarles COMMITTEE MEMBERS ABSENT WITH NOTICE David Woodward OTHERS PRESENT COUNTY EXECUTIVE Jerry Poisson, Deputy County Executive COMPLIANCE OFFICE Pam Weipert, Compliance Officer PURCHASING Scott Guzzy, Purchasing Admin. HEALTH AND HUMAN SERVICES George Miller, Director HEALTH DIVISION Kathy Forzley, Manager HOMELAND SECURITY Ted Quisenberry, Manager INFORMATION TECHNOLOGY Ed Poisson, Director Ed Sager, Supervisor LIBRARY BOARD Laura Mancini, Director MANAGEMENT & BUDGET Lori VanPelt, Director FISCAL SERVICES Gaia Piir, Chief, Fiscal Services Ebru Adoglu-Jones, Supervisor II Katie West, Grant Coordinator Antonio Pisacreta, Analyst Monica Tinsley, Analyst Kim ElGrably, Analyst Prentiss Malone, Jr., Analyst SHERIFF’S OFFICE Mike McCabe, Undersheriff Dale Cunningham, Business Manager TREASURER’S OFFICE Jody Weissler DeFoe, Chief Deputy Treasurer CITY OF FARMINGTON HILLS Steve Brock, City Manager BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Chris Ward, Senior Analyst Pamela Worthington, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Middleton led the Pledge of Allegiance. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 N. TELEGRAPH ROAD, PONTIAC, MI 48341-0475 Telephone (248) 858 -0100 FAX (248) 858-1572 FINANCE COMMITTEE Christine Long Shelley Goodman Taub Jeff Matis Hugh Crawford Helaine Zack Nancy Quarles TOM MIDDLETON Chairperson EILEEN KOWALL Vice Chairperson DAVID WOODWARD Minority Vice Chairperson FINANCE COMMITTEE Page 2 February 12 , 2015 APPROVAL OF THE PREVIOUS MINUTES Zack moved approval of the previous minutes of January 22, 2015 , as printed. Supported by Taub. Motion carried on a voice vote. PRESENTATION OF THE AGENDA No changes to the agenda. PUBLIC COMMENT Chairperson Middleton indicated that laminated budget cards are available for the commissioners to take and keep with them. Chairperson Middleton informed the commissioners about the Denim and Diamonds fundraiser that is sponsored by the Clarkston Optimists Club. He indicated that this is an annual event, and raffle tickets are available. FY 2015/FY 2016/FY 2017 CONTINGENCY REPORT The General Contingency balance of $144,557 will be reduced by $82,290 with the adoption of Items #3 and #4 on today’s agenda, bringing the balance down to $62,267 . The FY 2015 – FY 2017 Capital Outlay – Miscellaneous balance will be decreased by $9,981 with the authorization of a memo for furniture replacement at the Health and Children’s Village Office . Zack moved to receive and file the FY 2015 Contingency Report. Supported by Long. Motion carried on a voice vote. COMMUNICATIONS A. County Executive Compliance Office/Purchasing – Contract Exception Report for the February 12, 2015 Finance Committee Meeting B. Sheriff’s Office – 2015 School Safety Program – Grant Application Taub moved to receive and file the Communications. Supported by Long. Motion carried on a voice vote. REGULAR AGENDA 1. HEALTH AND HUMAN SERVICES – HOMELAND SECURITY DIVISION – 2014 FEMA STATE HOMELAND SECURITY GRANT INTERLOCAL AGREEMENT ACCEPTANCE The Homeland Security Division is seeking approval of an interlocal agreement between Macomb County, as fiduciary of the grant, and Oakland County for the acceptance of the 2014 Homeland Security Grant. Oakland County is entitled to reimbursement of allowable e xpenses for the 2014 Grant program in an amount not to exceed $64,818 in State Homeland Security Program (SHSP) funding, $562,897 in Urban Area Security Initiative (UASI) funding and a total of $138,713 in grant funding for regional projects from the FINANCE COMMITTEE Page 3 February 12 , 2015 2014 Grant Program Agreement. The grant funds support two positions in the Homeland Security Division and one position within the Sheriff’s Office. Mr. Quisenberry explained that previously this grant agreement was between Oakland County and the State of Mich igan, but now Macomb County is the fiduciary. The State of Michigan sets the amount that each entity is allowed, and the funds are passed through Macomb County. Zack moved approval of the attached suggested Fiscal Note . Supported by Kowall. Motion carried unanimously on a roll call vote with Woodward and Matis absent. 2. SHERIFF’S OFFICE – CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT SERVICES FOR THE PARKS AND RECREATION COMMISSION 2013 - 2015 The Sheriff’s Office is seeking approval of an Amendment #2 to the Law Enforcement Services Contract with the Parks and Recreation Commission for 2013 – 2015 to upgrade two Deputy I positions to Deputy II positions. The amendment will take effect on February 21, 2015. Long moved approval of the attached suggested Fiscal Note. Supported by Kowall. Motion carried unanimously on a roll call vote with Woodward and Matis absent. 3. SHERIFF’S OFFICE – CONTRACT AMENDMENT #2 FOR LAW ENFORCEMENT IN THE CHARTER TOWNSHIP OF INDEPENDENCE 2013 -2015 The Sheriff’s Office is seeking approval of an Amendment #2 for the Law Enforcement Services Contract in the Charter Township of Independence 2013 – 2015 to add one General Fund/General Purpose Deputy II position in the Patrol Services Division/Independence Township of the Sheriff’s Office for the period of February 21, 2015 to December 31, 2015. Kowall moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Woodward and Matis absent. 4. SHERIFF’S OFFICE – CONTRACT AMENDMENT #3 FOR LAW ENFORCEMENT SERVICES IN THE CHARTER TOWNSHIP OF COMMERCE 2013 - 2015 The Sheriff’s Office is seeking approval of an Amendment #3 to add one Patrol Investigator to the Law Enforcement Services contract between the Oakland County Sheriff’s Office and the Charter Township of Commerce for the period of February 21, 2015 to December 31, 2015. The resolution approves the Amendment #3 and its attached Schedule A to the Oakland County Sheriff’s Office 2013 – 2015 Law Enforcement Services Agreement with the Charter Township of Commerce. Long moved approval of the attached suggested Fiscal Note. Supported by Taub. Motion carried unanimously on a roll call vote with Woodward and Matis absent. 5. COUNTY EXECUTIVE – RECLASSIFY POSITION The County Executive is seeking approval to upwardly reclassify one (1) Deputy County Executive I position to a Deputy County Executive II. A salary survey was conducted to determine the salary. The annual cost to reclassify this position is $4,953, and fu nding is available within the County Executive General Fund operating budget. The objective is to increase the CIO’s salary to be slightly more FINANCE COMMITTEE Page 4 February 12 , 2015 competitive with the salaries of private sector entities. Taub moved approval of the attached suggested Fisca l Note. Supported by Quarles. Motion carried unanimously on a roll call vote with Woodward and Matis absent. 6. DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION – AMENDMENT #7 TO THE INTERLOCAL AGREEMENT BETWEEN THE COUNTY OF OAKLAND AND THE OAKL AND COUNTY COMMUNITY MENTAL HEALTH AUTHORITY The Health Division is requesting approval of an amendment #7 to the Interlocal Agreement between the County of Oakland and the Oakland County Community Mental Health Authority (OCCMHA). The Adult Benefit Waiver was discontinued on April 1, 2014, and it was replaced with the Healthy Michigan Plan. Total funding for 2014 consists of a 33.3 percent increase to the County. The Substance Abuse Unit transferred from Public Health to Community Mental Health last ye ar by legislative action. The Oakland County Health Division will co ntinue to run the PACE program that was part of the Substance Abuse Unit. The resolution approves the Amendment #7. Fiscal Year 2014 funding remains at $4,000,000, which includes $2,600,000 for Medicaid Services, $250,000 for the Ad ult Benefit Waiver and $1,150,000 for the Healthy Michigan Plan . There is no fiscal impact on the County with this agreement; therefore, no budget amendment is required. Long moved approval of the attached suggested Fiscal Note. Supported by Zack. Motion carried unanimously on a roll call vote with Woodward and Matis absent. 7. DEPARTMENT OF INFORMATION TECHNOLOGY – MODIFICATIONS TO COMPREHENSIVE I.T. SERVICES INTERLO CAL AGREEMENT EXHIBITS I, II AND VIII The Department of Information Technology is seeking approval of modifications to Exhibit I for Online Payments, Exhibit II Pay Local Taxes and Exhibit VIII Over the County Payments of the Information Technology Services Agreement that allows public bodies access to additional services provided by Oakland County Information Technology. Modifications include the removal of the Automatic Payments option from Exhibit I Online Payments, and the addition of a formula in Exhibit II Pay Local Taxes for the sharing of fees. Proposed revisions were reviewed by Corporation Counsel. Residents in Oakland County will have the ability to pay their property taxes through their local communities or if they are delinquent, they can pay through the Oakland County website . Taub moved approval of the attached suggested Resolution. Supported by Crawford . Motion carried unanimously on a roll call vote with Woodward and Matis absent. 8. BOARD OF COMMISSIONERS – DISCUSSION ON GRANT PROCEDURES Chairperson Middleton had requested to have this item on today’s agenda. Some grants that the County receives are very small, and there is a lot of work by County employees to accept these grants. There was discussion about whether or not the cost and time that County employees spend on obtaining them could be greater than the amount received from some grants. Chairperson Middleton asked Management and Budget to report to the Finance Committee on their findings in this regard. The Grant Procedures are part of the Oakland County Board Rules as Appendix B. Ms. Piir suggested that they co uld revise the grant procedures for grants under a certain amount (to be determined by the Board of Commissioners) to be handled administratively at the department level, and then they could come to the Board of Commissioners as a Communication item. Ms. Piir indicated that it was still important for the departments to send the grant FINANCE COMMITTEE Page 5 February 12 , 2015 information to Katie West, Grant Compliance and Program Coordinator, to be put through grant review. Then Management and Budget could process the grant, and the budget could be amended during the quarterly process. Ms. Piir explained that Management and Budget did a review of the grants received last year, and there were only five (5) grants accepted that were under $10,000. There was suggestion by Ms. Piir to change the grant procedure to state that grants under $10,000 wouldn’t have to come to the full Board of Commissioners in the form of a resolution, and instead they would come to the committee as a Communicat ion item. Ms. Sonkiss indicated that the State of Michigan does require resolutions to be adopted for some grant applications. Chairperson Middleton indicated that a resolution would be written as a starting point with a proposal to revise the grant p rocedure. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the committe e, the meeting was adjourned at 9:48 a.m. _______________________________________ ___________________________________ Pamela L. Worthington, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.