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HomeMy WebLinkAboutMinutes - 2015.03.10 - 36873 March 10, 2015 Chairperson Weipert called the meeting to order at 9:36 a.m. in Committee Room A of the Courthouse Auditorium Wing, County Service Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Philip Weipert, Robert Gosselin, Gary McGillivray, John Scott, Bill Dwyer, Hugh Crawford, Janet Jackson, David Bowman COMMITTEE MEMBERS ABSENT WITH NOTICE: None. OTHERS PRESENT: CENTRAL SERVICES Todd Birkle, Manager, Support Svc. ECONOMIC DEVELOPMENT/COMMUNITY AFFAIRS Dan Hunter, Deputy Director David Schreiber, Supervisor, Bus. Dev. Whitney Calio, Senior Planner Rachel Loughrin, Re tail Project Advisor COUNTY EXECUTIVE Matthew Gibb, Deputy County Executive FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager, Planning/Eng. Robert Larkin, Manager, Maintenance/Opr. Jason Warner, Supervisor Joe Murphy, Specialist Paul Zachos, Property Management Specialist HUMAN RESOURCES Heather Mason, Supervisor, Comp/Class INFORMATION TECHN OLOGY Ed Poisson, Director PARKS AND RECREATION COMMISSION Sandy Dorey, Supervisor, Recreation Pgm Melissa Prowse, Supervisor, Planning BOARD OF COMMISSIONERS Dave Woodward, Commissioner, District 19 Jim VerPloeg, Administrative Director Chris Ward, Senior Analyst Connie Srogi, Analyst Jami Monte, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE John Scott Bill Dwyer Hugh Crawford Janet Jackson David Bowman PHILIP WEIPERT Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Minutes Page 2 March 10, 2015 APPROVAL OF THE MINUTES Gosselin moved approval of the minutes of February 10, 2015 , as printed. Supported by Scott. Motion carried on a voice vote. AGENDA Dwyer moved approval of the Agenda. Supported by McGillivray. Motion carried on a voice vote. PUBLIC COMMENT Jim VerPloeg introduced Connie Srogi as the new analyst in the Board of Commissioners’ administration. AGENDA ITEMS 1. PARKS AND RECREATION COMMISSION – FY2015 BARRICK ENTERPRISES, INC. CONTRIBUTION ACCEPTANCE The Parks and Recreation Commission is seeking acceptance of a $10,000 contribution from Barrick Enterprises, Inc. to fund the Disabled Veteran’s Sport Initiative. By accepting this contribution, it will make Oakland County Parks and Recreation eligible to potentially receive matching funds by the BP Fueling Communities Program. Gosselin moved to recommend approval of the attached suggested resolution. Supported by Scott. Motion carried unanimously on a roll call vote . 2. PARKS AND RECREATION COMMISSION – SUPPORT OF APPLICATION FOR A 2015 MICHIGAN NATURAL RESOURCES TRUST FUND DEVELOPMENT GRANT THROUGH THE MICHIGAN DEPARTMENT OF NATURAL RESOURCES FOR THE OAKLAND COUNTY PARKS AND RECREATION UNIVERSALLY ACCESSIBLE FISHING PIER/BOAT DOCK PROJECT The Parks and Recreation Commission is see king approval of the 2015 Michigan Natural Resources Trust Fund Program development grant application for $50,000; a resolution from the governmental body i s required by the grant agency. The grant amount will make up 62% of the total project cost, with a match of $31,200 from the Parks and Recreation Fund. The monies will be used to repl ace a fishing pier / boat dock in the twin chimneys area at Independence Oaks. The docks are used for special events, fishing, and docking their pontoon boat. McGillivray moved approval of the attached suggested resol ution. Supported by Scott. Motion carried unanimously on a roll call vote. Planning and Building Committee Minutes Page 3 March 10, 2015 3. CENTRAL SERVICES/SUPPORT SERVICES DIVISION – CREATION OF GARAGE ACCOUNT CLERK POSITION The Central Services/Support Services Division is seeking approval to create one Proprietary Revenue funded Full Time Eligible Garage Account Clerk position. Due to budget task reductions around 2009, this position was previously deleted and the responsibilities were added to a Senior Automobile Mechanic. The County has since added 97 vehicles to its fleet: the Sheriff’s Of fice added 71 vehicles, and the Water Resources Commission has added 26. With the increase in workload, the mechanic is needed in the garage on a full-time basis. Dwyer moved approval of the attached suggested resolution. Supported by Bowman . Motion carried unanimously on a roll call vote. 4. DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS – WASTE RESOURCE MANAGEMENT – APPROVAL OF 2015 NO HAZ INTERLOCAL AGREEMENT The Department of Economic Development & Community Affairs is seeking approva l of the 2015 NO HAZ Interlocal Agreement between Oakland County and any municipality entering into this agreemen t. The agreement requires the municipalities to reimburse Oakland County for any costs incurred. Participation is sought in communities that are not within the Southeastern Oakland County Resource Recovery Authority (SOCRRA) and Resource Recovery and Recycling Authority of Southwest Oakland County (RRRASOC) areas. Municipalities that have already approved this agreement are: Addison Township, Groveland Township, City of Lake Angelus, Oakland Township, Oxford Township, Orion Township, City of Rochester, City of Rochester Hills, and Waterford Township. T wo new municipalit ies, Rose Township and Independence Township, have also approved the agreem ent. Scott moved approval of the attached suggested resolution. Supported by McGillivray . Motion carried unanimously on a roll call vote. 5. FACILITIES MANAGEMENT/FACILITIES ADMINISTRATION – LICENSING OF COURTHOUSE PARKING SPACES TO BILL FOX CHEVROLET Facilities Management/Facilities Administration is seeking approval of the license agreement between Oakland County and Bill Fox Chevrolet for the use of 126 parking spaces at the Rochester Hills District Courthouse. A request for proposal (RFP) went out and the winning bid was Fox Chevrolet, who currently holds a license agreement expiring March 15, 2015. The bid was increased by 40%, raising the monthly rate from $1,000 to $1,401. The license is for one year, with two additional one -year renewals, by mutual consent. Dwyer moved approval of the attached suggested resolution. Supported by McGillivray . Motion carried unanimously on a roll call vote. 6. FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS – INFORMATION TECHNOLOGY CHILLER REPLACEME NT PROJECT Facilities Management/Facilities Maintenance & Operations is seeking approval of the Chiller Replacement Project in the Information Technology building. This Committee approved a request to issue an RFP in February of 2013. The project was de layed for redesign purposes, but the construction manager on the Planning and Building Committee Minutes Page 4 March 10, 2015 project, George W. Auch Company, ha s since received bids and submitted their recommendation. The FY2013 Capital Improvement Plan allocated $300,000 for th is project and has been carried over . Additionally, $462,810 is available from the Project Work Order Fund, totaling $762,810 for the entire project. Gosselin moved approval of the attached suggested resolution . Supported by Scott. Motion carried unanimously on a roll call vote. 7. DEPARTMENT OF FACILITIES MANAGEMENT / FACILITIES PLANNING & ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR CAMPUS REROOFING PROJECTS The Department of Facilities Management / Facilities Planning & Engineering is seeking authorization to receive bids for their annual Campus Reroofing Projects. There have been three buildings identified that are in need of roof replacement: Public Works Building (95 West), Central Heating Building (22 East), and Children’s Village H Building (83 West). These projects will be funded out of the Capital Improvement Program funds. Dwyer moved to authorize the Purchasing Department to receive bids for the Campus Reroofing Projects. Supported by Jackson . Motion carried unanimously on a roll call vote. 8. DEPARTMENT OF FACILITIES M ANAGEMENT / FACILITIES PLANNING & ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR CAMPUS PARKING LOT REPAVING PROJECTS The Department of Facilities Management /Facilities Planning & Engineering is seeking authorization to receive bids for the Campus Parkin g Lot Repaving Project. The Patrol Services Building (57 West) parking lot has been identified as needing replaced. Gosselin moved to authorize the Purchasing Department to receive bids for the Campus Parking Lot Repaving Projects. Supported by McGillivray. Motion carried unanimously on a roll call vote. 9. DEPARTMENT OF FACILITIES MANAGEMENT / FACILITIES PLANNING & ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR STEAM TUNNEL REPAIRS PROJECT The Department of Facilities Management / Facilities Plannin g & Engineering is seeking authorization to receive bids for the Steam Tunnels Repairs Project. The section identified as needing repair is located between the Community Mental Health Association’s Resource and Crisis Center and the Sheriff’s Administration building. Rather than replacing the entire tunnel, in collaboration with engineers, it has been determined that spot-repairs can be made in the bad areas, as well as upgrading the existing cathodic protection system to drastically slow down future dete rioration of the tunnel. The Capital Improvement Plan has $1.5 million allotted for this project, but it is anticipated that only $500,000 will be needed. Gosselin moved to authorize the Purchasing Department to receive bids for the Steam Tunnel Repairs Project. Supported by McGillivray. Motion carried unanimously on a roll call vote. Planning and Building Committee Minutes Page 5 March 10, 2015 10. SHERIFF’S OFFICE (SO) / FACILITIES PLANNING & ENGINEERING (FPE) – SHERIFF’S OFFICE BROWN ROAD MARINE UNIT POLE BARN DEMOLITION PROJECT The Sheriff’s Office / Facilitie s Planning & Engineering departments are seeking authorization to demolish the Brown Road Marine Unit Pole Barn . Based upon the bids received for the demolition, cutting and capping the utilities, permits, project management, and 10% contingency , the estimated total cost will be $21,813. Funding is available to be moved from the FY2015 Capital Improvement Program / Building Improvement Fund to the Project Work Order Fund. Dwyer moved approval of the attached suggested resolution. Supported by Scott . Motion carried unanimously on a roll call vote. 11. MR #15050 – BOARD OF COMMISSIONERS – INITIATE PROPERTY ASSESSED CLEAN ENERGY (PACE) PROGRAM COUNTYWIDE TO ASSIST OAKLAND COUNTY BUSINESSES AND GREEN INVESTMENT Commissioner Woodward introduced a resolution to request assistance from the Economic Development and Community Affairs and Purchasing Departments to develop and submit a Request for Proposals (RFP) for professional services to create and administer a PACE Program within Oakland County. This program will act as a financing tool to better afford energy upgrades for commercial real estate owners. This creates a way for the financing of improvements to be tied to the property, whereas, the building could be sold, and the energy savings and payments wou ld be passed on to the new owner. There are about 10 other counties in the State of Michigan that have launched the PACE Program, as well as the cities of Rochester Hills and Southfield within Oakland County. McGillivray moved approval of the attached su ggested resolution. Supported by Jackson . McGillivray moved to amend the resolution to delete the last paragraph, “BE IT FURTHER RESOLVED that the Chairman of the Planning and Building Committee shall designate at least one member of the majority caucus and one member of the minority caucus to represent the Board of Commissioners in the development of a PACE program .” Supported by Bowman. Motion to amend carried unanimously on a roll call vote. Main motion, as amended, carried unanimously on a roll call vote. 12. REAL ESTATE PROJECT ASSISTANT SERVICES The Department of Economic Development and Community Affairs staff provided a brief presentation regarding real estate project assistant services they can provide. Dave Schreiber, a Business Development Supervisor, mentioned their ability to work with communities, developers, and property owners, with specific focus on the real estate . Rachel Loughrin, a Retail Project Advisor, described her ability to assist developers and local land owners through the ent itlement process, such as hang -ups or questions on approvals with site plans, rezoning, or construction documents in order to find a solution with the community and allow the project to continue to move forward. COMMUNICATIONS None. Planning and Building Committee Minutes Page 6 March 10, 2015 OTHER BUSINESS/ADJOURNMENT Art Holdsworth announced the retirement of Bob Larkin after 35 years with Oakland County, and introduced Joe Murphy as his replacement. There being no further business to come before the Commi ttee, the meeting adjourned at 10:33 a.m. ______________________________________ _____________________________________ Jami Monte, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committee approval.