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HomeMy WebLinkAboutMinutes - 2015.03.11 - 36875Michael Spisz Chairperson Bob Hoffman Vice Chairperson Helaine Zack Minority Vice Chairperson March 11, 2015 Chairperson Spisz called the meeting of the Human Resources Committee to order at 1:32 p.m. in Committee Room A of the Commissioners’ Auditorium Wing, County Service Center in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT : Michael Spisz, Bob Hoffman, Helaine Zack, Thomas Middleton, Philip Weipert, Wade Fleming, David Bowman COMMITTEE MEMBERS ABSENT: None. OTHERS PRESENT HUMAN RESOURCES Heather Mason, Comp/Class Supv. Jordie Kramer, Labor Relations Supv. Kristy Slosson, Workforce Management Supv. Julie Fisher, Analyst III Frank Russell, Analyst III Hailey Seguin, Analyst I Monica Buchholz, Analyst I LIBRARY BOARD Laura Mancini, Director, Library Services SHERIFF’S OFFICE Mike McCabe, Undersheriff Clay Jansson, Captain Dale Cunningham, Business Manager BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Chris Ward, Sr. Analyst Connie Srogi, Analyst Jami Monte, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Spisz led the Pledge of Allegiance. APPROVAL OF THE PREVIOUS MINUTES Fleming moved approval of the previous minutes of February 11, 2015, as printed. Supported by Weipert. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, BLDG. 12E, PONTIAC, MICHIGAN 48341 -0475 Telephone: (248) 858 -0100 FAX: (248) 858 -1572 HUMAN RESOURCES COMMITTEE Thomas Middleton Philip Weipert Wade Fleming David Bowman HUMAN RESOURCES COMMITTEE Page 2 March 11, 2015 APPROVAL OF THE AGENDA Hoffman moved approval of the Agenda. Supported by Zack. Motion carried on a voice vote. PUBLIC COMMENT Jim VerPloeg introduced Connie Srogi as the new analyst in the Board of Commissioners’ administration . AGENDA ITEMS 1. MR #15026 – SHERIFF’S OFFICE CREATION OF POSITIONS OF BUILDING SECURITY – PHASE 1 The Sheriff’s Office is seeking approval to create 10 building security positions and delete one. The 52-1 District Court in Novi is in need of one General Fund/General Purpose (GF/GP) Full Time Eligible (FTE) Corrections Deputy I position . The court is understaffed compared to other courts within Oakland County in regard to the number of people entering/exiting the building, the number of prisoners that are handled, and the case load handled. The South Oakland Office Building in Troy is in need of 2 GF/GP Part Time Non-Eligible (PTNE) 1,000 hours Court Deputy II positions a s there are no deputies positioned there for building security at this time. The Emergency Response & Preparedness Division/Training Unit is in need of 3 GF/GP PTNE 1,000 hours Court Deputy II positions to help with training that is required to meet State standards. The Corrective Services Satellites Division/Courthouse Security Unit is in need of 3 GF/GP PTNE 1,000 hours Court Deputy II positions at the east and northeast Courthouse employee doors to ensure the entire building is secure. People from the public have tried to come in behind an employee using their key cards, as well as members of the public requesting to be let in and making an employee feel threatened if they don’t. The Corrective Services Satellites Division/Courthouse Security Unit is also in need of one GF/GP PTNE 1,000 hours Court Deputy II at the Friend of the Court location on Elizabeth Lake Road for the WWAM Program to secure the building after hours since that is when the majority of the program runs. One Special Revenue (SR) PTN E 1,000 hours position will be deleted as a result of the Byrne Justice Assistance Grant (JAG) program no longer being funded. Weipert moved to report to recommend approval of the attached suggested Resolution . Supported by Hoffman. Motion carried unan imously on a roll call vote. 2. MR #15027 – SHERIFF’S OFFICE – ESTABLISHMENT OF DISPATCH SERVICES CONTRACT RATES – APRIL 1, 2015 THROUGH MARCH 31, 2018 The Sheriff’s Office is seeking approval of the Police and Fire dispatch services contract rates, as w ell as to create 5 GF/GP FTE Dispatch Specialist positions. There are 17 fire departments and 6 police departments that are currently contracted for dispatch services. This dispatch center is the second largest in the State, and is the only dispatch cent er to provide emergency medical services, in addition to police and fire. With the increase of fire calls and the numb er of patrol contacts added throughout 2013/2014, enough revenue has been generated to fund these positions. If contractual agreements with municipalities and revenue were to cease, these positions would be eliminated. Fleming moved to report to recommend approval of the attached suggested Resolution. Supported by Middleton. HUMAN RESOURCES COMMITTEE Page 3 March 11, 2015 Motion carried unanimously on a roll call vote. 3. MR #15024 – BOARD OF COMMISSIONERS/LIBRARY BOARD – DELETION OF LIBRARY TECHNICIAN II POSITION The Library Board is seeking approval to delete one Library Technician II position. In October of 2014, there was a retirement of this position and the duties were eithe r absorbed by other staff members or eliminated. The need for staff has gone down due to the migration of the library to an electronic format. The deletion of this position will save $71,000 in the Board of Commissioners / Library Board’s budget. Zack moved to report to recommend approval of the attached suggested Resolution. Supported by Weipert. Motion carried unanimously on a roll call vote. 4. HUMAN RESOURCES DEPARTMENT – EXTENSION OF MERIT SYSTEM ELIGIBILITY LISTS The Human Resources Department is seeking approval of extension of the Merit System Eligibility List. Certified eligible lists are in effect for 6 months . This request is to extend eligibility of 31 classifications for an additional 6 months. Zack moved approval of the attached Extension of Merit Systems Eligibility Lists. Supported by Hoffman. Motion carried unanimously on a roll call vote. 5. HUMAN RESOURCES DEPARTMENT – SALARY ADMINISTRATION PLAN 2ND QUARTERLY REPORT FOR FY2015 The Human Resources Department is seeking approva l of the Salary Administration Plan 2 ND Quarterly Report for Fiscal Year 2015 . Two positions will receive a salary upgrade; one being upgraded by one level, and the other being upgraded by two levels. There will also be a creation of one new classificati on. Fleming moved approval of the attached suggested Resolution. Supported by Zack. Motion carried unanimously on a roll call vote. 6. REQUEST FOR MERIT RULE 3 JOB AUDIT DETERMINATION APPEAL – ROBERT LISSNER, SKILLED MAINTENANCE MECHANIC III, PARKS & RECREATION The Human Resources Department is requesting a referral of a Merit Rule 3 Job Audit Determination Appeal to be referred to the Classification Determination Hearing Subcommittee. A job audit study was conducted on a Skilled Maintenance Mechanic III position, and after an in -depth review of the duties and responsibilities, it was determined that the classification be increased to Maintenance Supervisor I. Per Merit Rule 3, the employee has the right to appeal the Human Resources Department’s det ermination, and a hearing before the Classification Determination Hearing Subcommittee will be scheduled. Upon agreement of the members of the Subcommittee, and the appellant’s availability, the hearing will be held April 15, 2015 at 9:00 a.m. Hoffman moved to refer the appeal to the Classification Determination Hearing Subcommittee . Supported by Zack. HUMAN RESOURCES COMMITTEE Page 4 March 11, 2015 Motion carried on a voice vote. HUMAN RESOURCES COMMITTEE Page 5 March 11, 2015 CONSENT AGENDA/COMMUNICATIONS A. Position Change Summary B. Retirement Minutes – January 2015 Fleming moved to receive and file items A and B. Supported by Zack. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no other business to come before the Committee, the meeting was adjourned at 2:12 p.m. __________________________________ __________________________________ Jami Monte, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject t o Committee approval.