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HomeMy WebLinkAboutMinutes - 2015.03.24 - 36878 March 24, 2015 Chairperson Weipert called the meeting to order at 9:31 a.m. in Committee Room A of the Courthouse Auditorium Wing, County Service Center, in Pontiac, Michigan. COMMITTEE MEMBERS PRESENT: Philip Weipert, Robert Gosselin, Gary McGillivray, John Scott, Bill Dwyer, Hugh Crawford, Janet Jackson, David Bowman COMMITTEE MEMBERS ABSENT WITH NOTICE: None. OTHERS PRESENT: CORPORATION COUNSEL Jody Hall, Assistant Corporation Counsel ECONOMIC DEVELOPMENT/COMMUNITY A FFAIRS Mary Langhauser, Supervisor FACILITIES MANAGEMENT Art Holdsworth, Director Ed Joss, Manager, Planning/Eng. Robert Larkin, Manager, Maintenance/Opr. Jason Warner, Supervisor Joe Murphy, Specialist Paul Zachos, Property Manageme nt Specialist PARKS AND RECREATION COMMISSION Dan Stencil, Executive Officer BOARD OF COMMISSIONERS Jim VerPloeg, Administrative Director Chris Ward, Senior Analyst Connie Srogi, Analyst Jami Monte, Committee Coordinator PLEDGE OF ALLEGIANCE Chairperson Weipert led the Pledge of Allegiance. APPROVAL OF THE MINUTES Dwyer moved approval of the minutes of March 10, 2015, as printed. Supported by McGillivray. Motion carried on a voice vote. AGENDA Scott moved approval of the Agenda. Supported by Jackson. Motion carried on a voice vote. OAKLAND COUNTY BOARD OF COMMISSIONERS 1200 NORTH TELEGRAPH ROAD, PONTIAC, MICHIGAN 48341-0470 Telephone: (248) 858-0100 FAX: (248) 858-1572 PLANNING AND BUILDING COMMITTEE John Scott Bill Dwyer Hugh Crawford Janet Jackson David Bowman PHILIP WEIPERT Chairperson ROBERT GOSSELIN Vice Chairperson GARY MCGILLIVRAY Minority Vice Chairperson Planning and Building Committee Minutes Page 2 March 24, 2015 PUBLIC COMMENT None. AGENDA ITEMS 1. PLANNING AND ECONOMIC DEVELOPMENT SERVICES DIVISION RESOLUTION APPROVING THE ISSUANCE OF REFUNDING BONDS (MARIAN HIGH SCHOOL, INC. PROJECT) – BLOOMFIELD TOWNSHIP The Planning and Economic Development Services Division is seeking approval to re fund the issuance of bonds to Marian High School from 2007. The original projects were for Marian High School’s gymnasium, auditorium, and technology upgrades. The reissuance o f these bonds will have fees included, so a public hearing is scheduled to be held in accordance with the Internal Revenue Code of 1986, as amended. Marian High School would like to refinance the bond issuance which will allow for a significant savings in the interest rate. McGillivray moved to recommend approval of the attached suggested resolution . Supported by Dwyer. Motion carried unanimously on a roll call vote . 2. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR OAKLAND POINTE ENTRANCE REDESIGN PROJECT Facilities Management/Facilities Planning & Engineering is seeking authorization to receive bids for the Oakland Pointe Entrance Redesign Project off of Elizabeth Lake Road. The entranceway is very short and can be confusing. Traffic coming into the complex has to decide which lot to turn into, while others cut across to the opposite lot, and some are trying to leave the lots to exit onto Elizabeth Lake Road. There have been accidents and near -misses reported. The estimated cost for the project is $100,000 to redesign the entrance and make it safer. Jackson moved to authorize the Purchasing Department to receive bids for the Oakland Pointe Entrance Redesign Project. Supported by McGillivray. Motion carried unanimously on a roll call vote. 3. FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING – AUTHORIZATION TO RECEIVE BIDS FOR CAMPUS CROSSWALK IMPROVEMENTS PROJECT Facilities Management/Facilities Planning & Engineering is seeking authorization to receive bids for the Campus Crosswalk Improvements Project . Giffels-Webster, a competitively bid annual contractor, conducted a study and assessed all of the intersections on campus for safety improvements. Mr. Holdsworth (Director of Facilities Management) would like to bid all improvement sites as a package including additional signage, road striping, and ADA compliant ramps. Dwyer moved to authorize the Purchasing Department to receive bids for the Campus Crosswalk Improvements Project. Supported by Scott. Motion carried unanimously on a roll call vote. Planning and Building Committee Minutes Page 3 March 24, 2015 4. FACILITIES PLANNING & ENGINEERING/HEALTH & HUMAN SERVICES – DURESS/SIGNALING SECURITY SYSTEM FOR CHILDREN’S VILLAGE COUNSELING CENTER Facilities Planning and Engineering/Health & Human Servic es is seeking approval for a duress/signaling security system to be placed in the Children’s Village Counseling Center by Midstate Electric. Employees at the counseling center will have a small device they can use to signal for help if they feel threatene d due to a resident misbehaving or acting out. The signal is then transmitted to a contro l center and assistance is sent to that location. The total project cost of $20,842 is requested to be added to Midstate Electric’s contract for installation of this system. Jackson moved approval of the attached suggested resolution. Supported by McGillivray . Motion carried unanimously on a roll call vote. 5. FACILITIES MAINTENANCE & OPERATIONS - COUNTY CAMPUS OUTDOOR LIGHTING LED RETROFIT PROJECT Facilities Maintenance & Operations is seeking approval for the Campus Outdoor Lighting LED Retrofit Project to replace 497 pole-mounted fixtures. This will be the first of three phases, estimated to take 16 weeks for completion. A simple payback is estimated at 6 to 7 years by way of electrical savings and reduced maintenance . Bids for this project were received in December 2014 and Rauhorn Electric of Macomb was selected after being interviewed and having the lowest cost bid. This project is budgeted for $300,000, including Rauhorn’s bid of $262,735 and a contingency of $37,265. Funding is available in the FY2015 Capital Improvement Program/Building Improvement Fund to be transferred to the Project Work Order Fund. Scott moved approval of the attached suggested reso lution. Supported by McGillivray . Motion carried unanimously on a roll call vote. 6. DEPARTMENT OF FACILITIES MANAGEMENT/OAKLAND COUNTY INTERNATIONAL AIRPORT – RECOMMENDATION TO GRANT EASEMENT FOR UNDERGROUND ELECTRIC SERVICES TO THE DETROIT EDISON COMPAN Y BY THE OAKLAND COUNTY INTERNATIONAL AIRPORT TO TAX PARCEL NO. 13 -17-400-003 (MORE COMMONLY KNOWN AS: 6849 S SERVICE DRIVE, WATERFORD, MI) The Department of Facilities Management/Oakland County International Airport is seeking approval and authorization for an easement for underground electrical services to the Detroit Edison Company (DTE). The Airport has a new storage location and DTE is requesting the easement to be able to provide the underground electrical services. The easement will be granted in the amount of $1. Dwyer moved approval of the attached suggested resolution . Supported by Scott. Motion carried unanimously on a roll call vote. 7. FACILITIES MANAGEMENT – AUTHORIZATION TO NEGOTIATE THE PURCHASE OF THREE PROPERTIES – CLOSED SESSION Scott moved the meeting be closed for the purpose of discussin g the possible purchase of three properties, pursuant to the Open Meetings Act, in accordance with MCL 15.268 . Supported by McGillivray. Planning and Building Committee Minutes Page 4 March 24, 2015 Motion carried unanimously on a roll call vote. Planning and Building Committee Minutes Page 5 March 24, 2015 The meeting was closed at 10:03 a.m. The meeting resumed in open session at 10:38 a.m. McGillivray moved to authorize Art Holdsworth, Director of Facilities Management, to proceed in accordance with the directives discussed in closed session. Supported by Jackso n. Motion carried unanimously on a roll call vote. COMMUNICATIONS A. Oakland County Airport Committee Minutes – December 11, 2014 B. Building Authority Minutes – January 14, 2015 C. Memo – Facility Inspection Tour of Central Powerhouse, L -Building & D-Building – Commissioner Robert Gosselin, District 11 McGillivray moved to receive and file Communications Items A – C. Supported by Jackson. Motion carried on a voice vote. OTHER BUSINESS/ADJOURNMENT There being no further business to come before the Committee, the meeting adjourned at 10:38 a.m. ______________________________________ _____________________________________ Jami Monte, Committee Coordinator Jim VerPloeg, Administrative Director NOTE: The foregoing minutes are subject to Committ ee approval.